Protocol and Liaison Officer - East Africa Regional Resource Center (EARC) (Nairobi based)

Position title: Protocol and Liaison Officer - East Africa Regional Resource Center (EARC) (Nairobi based)

Grade: Local Professional (LP) 6

Position N°: NA

Reference: ADB/12/083

Publication date: 17/04/2012

Closing date: 12/05/2012

Objectives

The primary role of the Protocol & Liaison Officer will be to contribute to the efficient delivery of protocol services of the Bank by: (i) Ensuring that the Bank and its staff are accorded at all times their privileges and immunities in the region covered by the EARC; (ii) Ensuring prompt issuance of relevant documents for Bank staff (residence permits, franchises, registration of their vehicles, exemption from VAT, etc.) in accordance with the Bank’s policies and guidelines; (iii) Providing assistance in the planning, programming and monitoring of ceremonies and receptions organized by the Bank; (iv) Ensuring proper communication between staff of the Bank and government officials of the host country; (v) Working closely with Protocol Services at the Bank’s Headquarters to ensure a maintenance of protocol standards of the Bank and its staff; (vi) Providing general administrative support to the Regional Resource Centre by designing, preparing and following up on various administrative documents, Notes Verbale, various certification documents, attestations, etc.; (vii) Contributing to the establishment of good working relations between the Bank, its staff and host country authorities

Duties and responsibilities

Under the overall supervision of the Director for the East Africa Regional Resource Centre (EARC) and the technical oversight of the Bank’s Chief of Protocol, the Protocol and Liaison Officer‘s main responsibilities will be to:

Act as liaison between the Bank and staff on the one hand and the host country authorities on the other.

Prepare Notes Verbale addressed to the Ministry of Foreign Affairs of the host country relating to the management of privileges and immunities of the Regional Resource Centre (RRC) and the staff assigned to it.

Prepare, dispatch and follow up on residence permits of the Bank’s staff.

Prepare, dispatch and follow up on visa and motor vehicle registration applications of the Bank’s staff at the beginning and end of employment term.

Follow up with the host country’s authorities, procedures for obtaining franchises/concessions on the importation and exportation of personal effects, vehicles and other goods for the use of the RRC and its staff, as well as VAT exemptions.