Chief, Personnel Section, P5

OSCE Secretariat, Department of Human Resources

Vienna, Austria

Vacancy Notice Number: VNSECP00663

Field of Expertise: A&S HUMAN RESOURCES MANAGEMENT

Vacancy Type: International Contracted

Post Title: CHIEF, PERSONNEL SECTION

Grade: P5

OSCE Mission/Institution: OSCE Secretariat

Duty Station: Vienna, Austria

No. of Positions: 1

Vacancy Notice Issue Date: 25-Apr-2012

Deadline for Application: 31-May-2012

Background

The Department of Human Resources (DHR) ensures that the OSCE has the human resources capacity necessary to successfully implement its mandates. DHR sets the policies and provides services in the areas of recruitment, administration of benefits and entitlements, payroll, performance management and training across the Organization.

The Personnel Section, as part of Department of Human Resources, is responsible for the implementation of personnel management policies of the Organization, optimal utilization of human resources, development and refinement of Staff Regulations, Rules and Instructions. This includes the administration of the OSCE payroll and of the conditions of service for all categories of staff/mission members, job classification, and the performance appraisal system.

Tasks and Responsibilities

The incumbent provides advice on all aspects of personnel management policies, practices and procedures. In addition he/she provides substance and proactive and innovative approaches to the delivery of human resources services as well as to strategic and policy issues. He/she plans, organizes, manages and supervises the work of the Section and ensures compliance with the OSCE Common Regulatory Management System (CRMS). He/she simultaneously performs the function of the OSCE Ethics Co-ordinator, works in co-ordination with Recruitment and Training Sections/DHR, and contributes to review and development of policies on recruitment and training, drawing on his/her practical experience on personnel management issues.

Under the overall supervision of the Director for Human Resources, the incumbent will have the following portfolio:

-Managing and supervising the Personnel Section, determining priorities and procedures, preparing the budget, allocating resources; fostering teamwork, communication and co-ordination among staff in the Section and across organizational boundaries;
-Evaluating staff performance, interviewing and assessing candidates for job openings in the Section;
-Consulting with and providing policy direction to the Institutions and Field Operations to ensure consistent and proper implementation of the OSCE Staff Regulations, Rules and Instructions across the Organization; advising the Director for Human Resources on the need for new or modified policies, guidelines or practices;
-Proposing policies and procedures for the improvement and harmonization of conditions of employment for certain or all categories of staff/mission members (international and local) and project personnel paid from extra-budgetary funds;
-Providing substantive input in the preparation of budget proposals, overviews, statements, position papers and reports for presentation to the Advisory Committee on Management and Finance and the Permanent Council;
-Preparing the data for calculation of standard staff costs, monitoring payroll expenditures and reconciliation. Responsible for up-dating of the Board and Lodging Allowance and salary scales;
-Supervising and supporting the classification of contracted positions in the OSCE, as well as seconded positions in the Secretariat and Institutions and submitting the recommendations to the Director.

-Planning and co-ordinating payroll-related work; making sure that OSCE Standard Payroll Operating Procedures are in place, kept updated and implemented consistently;
-Ensuring that the staffing tables for all OSCE locations are reviewed regularly and corrected if necessary;
-Ensuring appropriate administration of the Oracle HR and Payroll module;
-Overseeing the projects related to the OSCE ORACLE Human Resources Management Integrated System;
-Managing the Secretariat Common Staff Costs Programme, incl. monitoring, reviewing and proposing changes as part of the OSCE budget process;
-Monitoring and reviewing the implementation of the OSCE group health insurance scheme and the Provident Fund; representing the Organization and heading the OSCE team in negotiations with the external service providers on health, life and accidental disability insurance, emergency medical evacuation;
-Providing advice to staff and management with respect to grievances, appeals and complaints; if required liaising with the Senior Gender Adviser/Mediation Co-ordinator;
-Liaising with the organisations of the UN Common system and various other international organisations on all matters concerning personnel management, such as entitlements, salary scales, etc.

-Performing the function of the OSCE Ethics Co-ordinator;
-Liaising closely with the Secretariat Staff Committee;
-Representing the Organization in international meetings on human resources management issues;