Supply Officer, FS-6
DEADLINE FOR APPLICATIONS: 26 May 2012
DATE OF ISSUANCE: 26 Apr 2012
ORGANIZATIONAL UNIT: Field Missions Administered by DPKO
DUTY STATION: Multiple D/S
VACANCY ANNOUNCEMENT NUMBER: 12-LOG-PMSS-425715-R-MULTIPLE D/S
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
Within limits of delegated authority, the Supply Officer shall be responsible for the following duties: Provide site visit assistance to the Mission Sectors to resolve/implement activities arising within the area of supply support due to technical, logistical or operational factors; Monitor the general stores material of the Mission that is held within the decentralized Sector Warehouses; Monitor stock-levels, redistribution plans and replenishment activities to the Sector Warehouses to ensure that adequate stocks are maintained in each location to meet the operational requirements of the Mission; Coordinate the yearly procurement plan based on identified requirements, current holdings, usage, disposal estimates and budgetary restraints to permit a continuous flow of resources into the Mission; Initiate re-provisioning requirements with the requisitioning staff, Budget Office and Procurement Section to ensure timely delivery based upon long lead times and the requirement for international bidding in accordance with customer requirements; Initiate, produce and implement common standards of supply procedures throughout the mission based on the development of Standard Operating Procedures (SOPs), adherence to UN Rules and Regulations and supply directives; Consolidate Supply reports and analyze relevant data and assess their impact upon Mission support, then take corrective action to resolve shortfalls; Administer the documentation flow for procurement activities within the Supply Section to ensure that the definition of requirements is detailed, technical evaluations are thorough and properly conducted, and that the process is conducted in a timely and proficient manner; Liaise with other Sections/Sectors within the Mission to ensure that the passage of information is obtained/made available in order to provide Supply support to the Mission; Perform internal verifications upon supply activities to ensure UN assets are being properly distributed, their accountability is maintained and to ensure maximization of material available to the Mission; Perform other duties as required.
Professionalism: A comprehensive grasp of supply operations and practices; ability to specify business rules in the specific supply area; ability to operate independently in an austere environment for protracted periods; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of peace operations. Planning and Organizing: Ability to establish priorities and to plan, coordinate and monitor work plans, juggle competing demands and work to tight deadlines. Judgment/Decision-making: Sound judgment in applying technical expertise to resolve a range of issues/problems; ability to identify key issues in complex situations and come to a solution quickly. Technological Awareness: Ability to operate databases, project management software and develop spreadsheets and complex text documents. Communication: Proven ability to write in a clear and concise manner and to communicate effectively, including ability to prepare reports and conduct presentations by clearly formulating positions on issues, articulating options concisely conveying maximum necessary information, making and defending recommendations. Teamwork: Proven interpersonal skills and the ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
High school diploma or equivalent plus certification/diploma or other supplemental academic qualifications. Technical training in either contract management, business or public administration, engineering, law or a relevant combination of professional certification, membership of chartered institutes, academic qualifications and extensive experience in logistics operations, supply chain management and procurement is highly desirable.
At least 10 years of progressively responsible experience in supply chain operations and management, quality assurance/quality control procedures and logistics is required - at least two years of which must have been in the field of Supply or Supply Chain operations and three years at the international level. Experience in managing support services and related contracts in support of international peacekeeping or military operations is highly desirable. Extensive knowledge of UN Rules, Regulations and working practices pertaining to field missions is desirable.
Fluency in spoken and written English or French; knowledge of a second UN language is an advantage and sometimes a requirement. Fluency in the local language may be essential.