Human Resources Development Department

International Labour Office

Vacancy No: CALL/D/2012/03

Title: Project Manager, Headquarters Building Renovation Project

Grade: D1

Contract type: Fixed-Term Appointment

Date: 4 May 2012

Application Deadline: 24 May 2012

Organization unit: FACILITIES

Duty Station: Geneva, Switzerland

HRD is issuing a call for expression of interest for a temporary position of Project Manager, Headquarters Building Renovation Project.

The following are eligible to apply:

- Internal candidates in accordance with paragraphs 15 and 16 of Annex I of the Staff Regulations.

- External candidates.

This is an assignment of a purely temporary nature not expected to lead to a career in the ILO. The incumbent will be recruited on a one-year renewable fixed-term contract on conditions similar to those of technical cooperation project staff as defined in the Staff Regulations.

The ILO values diversity among its staff. We welcome applications from qualified women and men, including those with disabilities.

Applications from qualified candidates from non- or under-represented member States, or from those member States which staffing forecasts indicate will become non- or under-represented in the near future, would be particularly welcome. A listt of these countries is in Appendix I.

Direct selection by the ILO Director-General shall be the method to fill this position. The Director-General reserves the right to appoint candidates at one level below the grade of the advertised post.

INTRODUCTION

The ILO is currently undertaking a major project to renovate its headquarters building in Geneva. The project, which is based on a comprehensive plan approved by the ILO Governing Body in November 2010, involves the following activities: an asbestos survey; replacement of all elevators in the building; structural repairs of the kitchens; the complete refurbishing of floors 1 to 11; replacement of two "Gerber supports" along the sides of the building; installation of sprinklers in the car parks; treatment of exposed concrete; modernization of three electrical substations; refurbishment of conference rooms; refurbishing office and service areas on lower floors; double glazing of the "colonnade"; waterproofing of roofs; and installing geo-thermal heating.

The Project Manager will assume responsibility for the efficient planning and management of the building renovation works through all milestones to final delivery

Under the general guidance and oversight of the Director-General’s Office, the Project Manager will report to the Director of the Department of Facilities Management (FACILITIES) and will lead the Project Team. The Project Team includes FACILITIES staff as well as representatives from other management and support units within the ILO. The Project Team will be assisted by an external "Project Pilot" (maître d’ouvrage delegué) which will provide technical advisory, coordination and other support services for the project. The Project Pilot is an integral part of the project management structure. It consists of a multi-disciplinary technical team that will draft the detailed technical specifications for the renovation works and will supervise the execution of the works by one or more general contractors. The Project Team will also benefit from the advice of an internal ILO Steering Committee.

Description of Duties

1. Based on the comprehensive plan for the renovation of the ILO headquarters building, develop a project organization plan for the management, design and construction aspects of the project, including both internal and external professionals to execute the works. Schedule the renovation project in logical steps and budget the time required to meet the deadlines indicated in the comprehensive plan. Organize and direct activities concerned with the renovation and maintenance of structures, facilities and systems and make revisions to plans as and when the need arises. Ensure effective coordination between the project and FACILITIES to avoid conflicting work plans, duplication of efforts and unnecessary interruption in services.

2. Lead the staff involved in the project, develop individual work plans and assign responsibilities.

3. Report regularly to the Director of FACILITIES and Senior Management on all aspects of the project, interpreting and explaining plans.

4. Prepare and review works specifications to determine appropriate construction methods. Approve the technical specifications prepared by the Project Pilot for different works to be put out for tender and participate in the technical evaluation of bids received.

5. In cooperation with the Procurement Bureau and the Office of the Legal Adviser, oversee the preparation of contracts and revisions to contractual agreements with contractors.

6. Oversee project accounting functions, minimizing exposure and risk in the project and ensuring compliance with the ILO’s Financial Regulations and Rules and other governance requirements. With the assistance of the Senior Finance Officer in FACILITIES and the Financial Services Department prepare and submit budget estimates and progress and cost tracking reports.