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Department of Economic and Social Affairs

Programme Management Assistant, New York




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  • Department of Economic and Social Affairs

Closing date: Friday, 9 December 2016

Posting Title: Programme Management Assistant, G6

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Job Code Title: Programme Management Assistant

Department/ Office: Department of Economic and Social Affairs

Duty Station: NEW YORK

Posting Period: 10 November 2016-9 December 2016

Job Opening number: 16-PGM-DESA-68590-R-NEW YORK (O)

Staffing Exercise ID: N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Special Notice

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test in English at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia; or the United Nations Accounting or Statistical Assistant Examination at the United Nations Headquarters may be accepted in lieu of the GGST.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Organizational Setting and Reporting

This position is located in the Department of Economic and Social Affairs (DESA), the Division for Sustainable Development, in the SIDS, Oceans and Climate Branch. The Division for Sustainable Development, under the Department of Economic and Social Affairs, provides leadership in promoting and coordinating implementation of the sustainable development agenda of the United Nations and serves as secretariat to the High-level Political Forum on Sustainable Development which was established following the Rio+20 Conference and GA resolutions 66/288 and 67/290. For more information, please visit our website at http://sustainabledevelopment.un.org/about.html. The Programme Management Assistant reports to the Chief of the SIDS, Oceans and Climate Branch.

Editor Gender Equality Human Rights Humanitarian Law Information Management Medium-term Plan Monitoring and Evaluation Periodic Reports Procurement Programme Management Project Implementation Project Manager Study Tours Sustainable Development Technical Cooperation Translation Umoja Western Asia

Responsibilities

Under the supervision of the Chief of the SIDS, Ocean and Climate Branch (SOC) of the Division for Sustainable Development and within the limits of the delegated authority, the Programme Management Assistant will be responsible for the following duties

Provides assistance in support of planning and implementation activities/processes for, typically, a large and highly complex component of the departmental programme/project initiatives.

Researches, compiles, analyses, summarizes, and presents basic information/data on specific programmes/project and related topics.

Assists in the coordination of programme/project planning and preparation; monitors status of programme/project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.

Assists in the preparation and analysis of programme/project budget proposals; provides assistance in the interpretation of budget guidelines; reviews and coordinates submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized.

Assists in the monitoring and evaluation of programmes/projects; categorizes, updates, tracks and analyses data related to programmes/projects, e.g. accounting records, outputs, resources utilized, deviations/revisions, etc.; carries out periodic status reviews, identifies issues and initiates requisite follow-up actions; prepares revised budget estimates; reports on budget revisions, expenditures and obligations, verifies availability of funds; ensures necessary approval and entry in computerized budget system; initiates financial authorizations for expenditures.

Collaborates with programme/project managers on performance reporting; liaises with relevant parties on the interpretation of the activities/services scheduled in the PB and various planning instruments such as the medium-term plan and internal work plans; provides assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.

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