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Office of Programme Planning

Team Assistant, New York




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  • Office of Programme Planning, Budget and Accounts

Closing date: Sunday, 4 December 2016

Posting Title: TEAM ASSISTANT (Temporary Job Opening), G4 (Temporary Job Opening)

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Job Code Title: TEAM ASSISTANT

Department/ Office: Office of Programme Planning, Budget and Accounts

Duty Station: NEW YORK

Posting Period: 28 November 2016-4 December 2016

Job Opening number: 16-ADM-DM OPPBA-69303-J-NEW YORK (O)

Staffing Exercise ID: N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Special Notice

Notes: The duration of the temporary vacancy is through 24 August 2016 with a possibility of extension.

A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade.

Upon separation from service, including, but not limited to, expiration or termination of, or resignation from, a fixed-term, continuing or permanent appointment, a former staff member will be ineligible for re-employment on the basis of a temporary appointment for a period of 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for a period of three months following the separation. This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat.

Subject to the funding source of the position, this temporary job opening may be limited to candidates based at the duty station.

While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions.

The expression ‚Internal candidates‘, shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15.

Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.

The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English

Appropriate Technology Computer Applications Data Entry Gender Equality Human Resources Human Rights Humanitarian Law IPSAS Logistics Peacekeeping Operations Programme Planning Reference Materials Separation from Service Special Post Allowance Translation Word Processing

Organizational Setting and Reporting

This position is located in the United Nations Office of Programme Planning, Budget and Accounts (OPPBA), IPSAS Team. Incumbents at this level usually report to a senior staff member or the Chief of a Unit/Section.

Responsibilities

Within limits of delegated authority and depending on location, Team Assistants at this level may be responsible for the following duties: (These duties are generic, and may not be performed by all Team Assistants.)

Performs a wide range of office support and administrative functions.

Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports.

Monitors processes and schedules related the unit’s outputs, products, tasks, etc.; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements.

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