Closing date: Tuesday, 20 December 2016
Posting Title: Benefits Assistant, G6
Job Code Title: BENEFITS ASSISTANT
Department/ Office: Office of Programme Planning, Budget and Accounts
Duty Station: NEW YORK
Posting Period: 21 November 2016-20 December 2016
Job Opening number: 16-ADM-DM OPPBA-69447-R-NEW YORK (O)
Staffing Exercise ID: N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.
Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test in English at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
Organizational Setting and Reporting
This position is located at headquarters in the Health & Life Insurance Section of the Insurance & Disbursement Service of the Accounts Division of the United Nations Office of Programme Planning, Budget and Accounts (OPPBA). The incumbent will report to a Benefits Officer.
Within delegated authority, the Benefits Assistant will be responsible for the following duties:
Certifies reimbursement claims submitted by staff covered under the Van Breda emergency insurance plan for short-term staff.
Updates and reconciles itemized invoices submitted by insurers and maintains a database of changes in plan, level of coverage, terminations and enrolments initiated through the Health and Life Insurance Section.
Prepares billing statements for Section Chief’s certification of payment.
Initiates computer runs for monthly electronic transmittal of membership records, as necessary.
Assists in the analysis of the utilization and claim experience reports submitted by insurance carriers.
Monitors all insurance transactions including those involving participants not on Headquarters payroll but covered under Headquarters insurance plans.
Co-ordinates all activities in connection with the Annual Insurance Enrolment Campaign.
Performs other duties as may be required.
Financial Regulations Gender Equality Human Resources Human Rights Humanitarian Law Life Insurance Programme Planning Rules and Regulations Western Asia
Professionalism: Knowledge of various employee benefit schemes related to health, life insurance and pension. Knowledge of accounting processes and procedures applicable to the administration of employee benefit schemes. Ability to maintain accurate records, interpret and analyze a wide variety of data. Ability to identify and resolve data discrepancies and other problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Client Orientation: Considers all those to whom services are provided to be ‚clients‘ and seeks to see things from clients‘ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients‘ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients‘ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.