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Department of Public Information

Public Information Assistant, Brussels, Belgium




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  • Department of Public Information

Posting Title: Public Information Assistant, G-6

Job Code Title: PUBLIC INFORMATION ASSISTANT

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Department/ Office: Department of Public Information

Duty Station: BRUSSELS

Posting Period: 5 September 2017-4 October 2017

Job Opening number: 17-PUB-DPI-80905-R-BRUSSELS (R)

Staffing Exercise ID: N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Special Notice

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Organizational Setting and Reporting

This position is located in the United Nations Regional Information Centre (UNRIC) in Brussels, within the Information Centres Service (ICS), Strategic Communications Division (SCD), Department of Public Information (DPI).The UNRIC Brussels is part of the global network of United Nations Information Centres (UNICs), which are the principal source of information about the United Nations system in the countries where they are located. Overall, UNICs are responsible for promoting public understanding and support for the aims and activities of the United Nations by disseminating UN information materials to a local audience in local language; engaging local and regional partners; and, overall, bringing the United Nations closer to the people it serves. The UNRIC provides information services to Andorra, Belgium, Cyprus, Denmark, Finland, France, Germany, Greece, the Holy See, Iceland, Ireland, Italy, Luxembourg, Malta, Monaco, the Netherlands, Norway, Portugal, San Marino, Spain, Sweden and the United Kingdom. The Regional Centre also provides liaison services with institutions of the European Union. To learn more about the UNRIC Brussels, visit the official website http://www.unric.org. The incumbent is under the general supervision of the Director of the UNRIC Brussels and reports directly to a Senior Information Technology Assistant.

Responsibilities

Within delegated authority, the incumbent is responsible for the following duties:

Provides specialized assistance in the production and delivery of information communications products and services; researches a broad scope of information sources, printed and electronic; compile and present information for use in the preparation and production of communications products/services for external audiences.

Coordinates logistic and technical arrangements/requests and organizes and allocates space for visiting news, photo, TV and film personnel.Organizes and executes special events, coordinating with diverse partners and the media to highlight and publicize key events; handles administrative coordination in support of special training and other programmes, and performs junior photo functions that include provision of public information and library research services to requesters of photographic materials, and cataloguing/indexing of photographs.

Carries out research work and prepares written draft answers (in French and in English) on activities related to public relations, in particular for the web and the social media and assists in the electronic dissemination of programmes; prepares, maintains and updates web page, to include drafting and editing content.

Serves as the online marketing and promotion coordinator by overseeing the day-to-day marketing activities and working closely with the audio/visual webmaster to ensure successful branding techniques; undertakes proactive call and directs mail initiatives to build a client base and nurture relationships; produces a wide range of promotional products; and develops data collection mechanisms to gather data on the audience and end-users of UN audio/visual/ and graphic products; assists in the production and editing of video/film projects, radio programmes, or website projects: researches diverse print and electronic information sources for topics and materials for projects; suggests ideas on content, narration texts, audio excerpts, design elements, etc.; selects and catalogues sound/ visual materials and evaluates quality for inclusion in productions, and obtains requisite clearances and copyrights; prepares detailed ‚shot lists‘ of video and film material; transcribes audio materials available only on audio format, etc.

Identifies and prepares new material for inclusion in appropriate web pages by: researching various information sources for relevant material and cross-checking information with author offices as required; identifying, retrieving and downloading pertinent documentation and other information in requisite programming languages for Web format or inserting into database after determining appropriate categorization; editing documents to conform to UN format, structure and style and preparing new pages, incorporating graphics as needed, using appropriate authoring tools and necessary programming languages; preparing and updating index of documents; posting documents on the UN web and/or development servers and ensuring the appropriate directory location; checking and testing for multiple browser support, etc.

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