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United Nations Environment Programme

Finance and Budget Assistant, Kingston




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  • United Nations Environment Programme

Posting Title: Finance and Budget Assistant, G5

Job Code Title: FINANCE AND BUDGET ASSISTANT


Department/ Office: United Nations Environment Programme

Duty Station: KINGSTON

Posting Period: 5 October 2017-3 November 2017

Job Opening number: 17-FIN-UNEP-85771-R-KINGSTON (X)

Staffing Exercise ID: N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Special Notice

This position is funded for an initial period of one year and may be subject to extension. Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take-up the appointment. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email address has been provided. If you do not receive an email acknowledgement within 24 hours of submission; your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists please seek technical assistance through the Inspira ‚Need Help?‘ link.

Organizational Setting and Reporting

The United Nations Environment (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. The UN Environment’s Ecosystems Division works with international and national partners, providing technical assistance and advisory services for the implementation of environmental policy, and strengthening the environmental management capacity of developing countries and countries with economies in transition. This position is located in Kingston duty station.Under the general supervision of the Coordinator of United Nations Environment, Caribbean Regional Coordinating Unit (CAR/RCU) and the direct supervision of the Administrative Officer, the incumbent will perform the following duties: Responsibilities

Assist in the coordination of the daily accounting operations related to the unit, this includes the maintenance of ledgers and other accounting records for classification and recording of financial transactions; reconciliation of accounts and preparation of recurring special reports; the examination of documents presented for payment, custodian of petty cash where necessary.

Assist in the review and analysis of project expenditure accounts, unliquidated obligations, closure of year accounts and the submission of financial statements.

Consolidates data and provides support to Finance/Budget Officer(s) with respect to budget reviews of relevant intergovernmental and expert bodies.

Assists the Finance/Budget Officer(s) in the preparation/finalization of budget performance reports, performing preliminary analysis of variances between approved budgets and actual expenditures.

Keep abreast with on-going developments in all the Finance matters related to Caribbean Regional Coordinating Unit (CAR/RCU) programme; maintain fund management files and maintain an up-to-date record on the status of trust funds supporting Caribbean Regional Coordinating Unit (CAR/RCU) activities

Assist in travel arrangements; prepare travel requests for certification/approval where necessary and process travel claims for the approval of the Payment Unit.

Prepares funds commitments in the UN Secretariat’s Enterprise Resource Planning System (Umoja) and review them to ensure that funds are available and the correct account has been used.

Create payment documents in Umoja for the approval of the Payment Unit.

Assists in the financial backstopping of trust funds, including monitoring the status of voluntary contributions, generating expenditure reports from Umoja and monitoring reporting requirements by donors.

Assists the Finance/Budget Officer(s) in the issuance of allotments and related staffing table authorizations.

Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.

Prepare monthly budget balance sheet for Caribbean Regional Coordinating Unit (CAR/RCU) programmes, assist in preparation of financial reports for its projects where required, provide the Programme Officers with information on budget balance and funding available.

Assist in the preparation of Budget Revisions.

Act as the focal point for receiving information on new vendors, persons, third parties and banking details to be entered in Umoja and transmitting them to the United Nations Office at Nairobi and UN Environment’s administration service provider.

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Dokument erstellt am 2017-10-13 12:51:02


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