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Economic Commission for Africa

Finance Assistant




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  • Economic Commission for Africa

Finance Assistant, Addis Ababa

Organization: UNECA - Economic Commission for Africa


Country: Ethiopia

City: Addis Ababa, Ethiopia

Office: UNECA Addis Ababa

Grade: G-5

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Closing date: Friday, 1 December 2017

Posting Title: FINANCE ASSISTANT, G5

Job Code Title: FINANCE ASSISTANT

Department/ Office: Economic Commission for Africa

Duty Station: ADDIS ABABA

Posting Period: 2 November 2017-1 December 2017

Job Opening number: 17-FIN-ECA-87956-R-ADDIS ABABA (R)

Staffing Exercise ID: N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Special Notice

This position is open only to internal candidates of the United Nations Economic Commission for Africa due to the on-going Recruitment Freeze against General Service positions. External candidates will only be considered when none of the internal candidates are successful. Such external candidates, if selected, will be offered Temporary Appointment the duration of which will be determined upon selection.Recruitment for this position is done on a local basis, whether or not the candidate is a resident of the duty station. Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services category in the United Nations. External candidates will be responsible for any travel expenses incurred in order to take the GGST examination and, in the event of an employment offer, any cost related to travel and relocation to the duty station on appointment and separation. The candidate will also be responsible to obtain any visas and work permits in order to take up the appointment. If selected, external candidates will be recruited on a local basis and would not be entitled to international benefits. Candidates who are short-listed for this position will be scheduled to sit for the GGST at a later date

Organizational Setting and Reporting

This position is located in the Staff Union Office of the Economic Commission for Africa. The Finance Assistant reports to the Vice President of the Staff Union.

Responsibilities

Under the direct supervision of the Vice President of the Staff Union and the overall supervision of the President, the finance assistant will be responsible for completing the following duties:

Creates membership collection in sales invoicing.

Assists in the preparation of supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff members of the staff union.

Maintains loan receivable in sales invoicing

Maintains gym payroll collection in sales invoicing

Applies all membership collection, loan collection, and gym cash collection in receipt.

Verifies and prepares less complex payments to gym workers, commercial entities, and individuals, loans, and any other payment effected by the union.

Reviews incoming payment instructions with regard to banking details and sources of funds.

Prepares payments for final disbursement and dispatches payment instructions and cheques to banks.

Creates receipts and deposits for all incoming funds.

Notifies payees of status of payments.

Assists staff members and donors regarding queries on payment and deposit-related issues.

Identifies and annotates bank account movements.

Prepares bank reconciliations on a monthly basis.

Supports the Executive Committee in extracting information and generating expenditure reports from computerized information system databases; assists in preliminary analyses of the extracted information and the reports generated, and highlights areas of concern for the attention of the Committee.

Assists in the development of resource requirements for budget submissions and in the preparation of budget performance submissions to the committee and the General Assembly.

Assists in drafting the initial versions of the Financial statements of the Committee’s reports to the General Assembly. In this context, assists in the financial backstopping the auditor, as required.

Reviews draft reports, verifying overall accuracy, consistency and uniformity in the presentation, and ensuring comprehensiveness and compliance with the format prescribed by the committee and the Assembly; cross-checks consistency of figures in tables with the text of the reports, and verifies references to other reports and documents, bringing errors to the attention of the supervisors; ensures that all necessary corrections are incorporated in the reports; co-ordinates with other finance and budget staff on related issues during preparation of budget reports.

Files and archives documentation as required.

Competencies

Professionalism: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Ability to maintain accurate records, review and interpret a wide variety of data. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

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Dokument erstellt am 2017-11-14 12:05:05


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