Team Assistant, Dhaka, Bangladesh
Organization: WHO - World Health Organization
Country: Bangladesh
City: Dhaka, Bangladesh
Office: WHO Dhaka
Closing date: Sunday, 22 September 2019
Team Assistant - ( 1902863 )
Grade : G4
Contractual Arrangement : Temporary appointment under Staff Rule 420.4
Contract duration : up to 31 December 2019
:
Job Posting : Sep 2, 2019, 6:38:11 AM
Closing Date : Sep 22, 2019, 11:59:00 PM
Primary Location : Bangladesh-Dhaka
Organization : SE_BAN WR Office, Bangladesh
Schedule : Full-time
IMPORTANT NOTICE:
OBJECTIVES OF THE PROGRAMME WHO Country Office (WCO) collaborates with the Government of Bangladesh and relevant stakeholders within the framework of the collaborative Country Cooperation Strategy (CCS) to promote universal health coverage (UHC) through health systems strengthening based on primary healthcare. The WCO programme of work supports the GOB in:
Advocating for a more integrated human resource development approach;
Facilitating the delivery of high quality and integrated people-centered health services;
Ensuring equity in national health policies, strategies and plans, including through formulation of legal and regulatory frameworks;
Implementing key sectoral strategies such as the Health Care Financing Strategy and the Health Workforce Strategy;
Further strengthening of capacities in generating information and utilizing evidence as well as in ensuring access to quality medical products.
DESCRIPTION OF DUTIES Under the direct supervision of Team Leader (Health Systems), and broad guidance of the WHO Representative (WR-BAN), the incumbent provides office and secretarial support as follows:
Office support
Screen and distribute incoming correspondence, attaching background information or related file and forwarding to staff concerned,highlighting issues requiring attention; draft replies to general and administrative matters; type technical reports and documents, tabular materials, etc., ensuring conformity with WHO standards; assist in preparing presentations; follow-up on deadlines to ensure timely response
Obtain documents and information from in-house and external sources and undertake information searches based on brief instructions/guidance
Maintain filing systems and ensure easy accessibility and retrieval of records
Programme support
Prepare contracts for consultants, Agreement for Performance of Work (APW), Technical Services Agreement (TSA) and General External Services requests (GES), record receipt of deliverables and initiate and monitor payments as needed
Initiate requisitions for goods procurement and record receipt of deliverables
Meetings/Duty travel
Support the organization of meetings, workshops, seminars, etc,including typing of lists of participants, preparation of travel requests,letters of invitation, files, presentations and slides, reservation of meeting rooms and hotel accommodation
Prepare travel requests for official travel, make flight and hotel reservations, prepare travel files and other related matters as requested
Other duties
Receive visitors and telephone calls, answering queries andor redirecting them to appropriate staff providing background information on purpose of appointment
Replace Executive Assistant during absences (if applicable);perform other related duties as required or instructed, including provision of support to other areas of work.
REQUIRED QUALIFICATIONS
Education
Essential: Completion of secondary school education.
Desirable: University degree is an asset and a Masters of Business Administration (MBA) is an additional asset.
Experience
Essential: At least three (3) years‘ experience in secretarial/clerical/ administrative work
Desirable: Experience in WHO or in another UN/international organization would be an advantage. Having worked overseas in the area of administrative support is also an advantage.
Skills Thorough knowledge of modern office procedures and practices. The incumbent keeps abreast of changes in procedures and practices,rules and regulations, organizational structure, in the department, and WHO.Ability to draft standard correspondence;Ability to handle work in a timely and accurate manner with tact and discretion, as required.Ability to maintain and update knowledge in the use of office technology through in-house courses, on-the-job training and/or self-training
WHO Competencies
Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Moving forward in a changing environment
Use of Language Skills
Essential: Expert knowledge of English.
REMUNERATION WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at BDT 1,034,079 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
ADDITIONAL INFORMATION
This vacancy notice may be used to fill other similar positions at the same grade level
Only candidates under serious consideration will be contacted.
A written test may be used as a form of screening.
In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: . Some professional certificates may not appear in the WHED and will require individual review.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
Staff members in other duty stations are encouraged to apply.
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This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
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