Administrative Associate, Addis Ababa, Ethiopia
Organization: UNDP - United Nations Development Programme
City: Addis Ababa, Ethiopia
Office: UNDP Addis Ababa
Closing date: Tuesday, 17 December 2019
Job ID: 27416
Practice Area - Job Family: Management - OPERATIONS
Vacancy End Date: (Midnight New York, USA) 17/12/2019
Duty Station: Addis Ababa, Ethiopia
Education & Work Experience: C-HS Graduate or Equivalent - 6 year(s) experience
Vacancy Type: FTA Local
Posting Type: External
Contract Duration: 1 Year with possibility for extension
United Nations Office of High Commissioner for Human Rights- East African Regional Office (OHCHR-EARO) has planned various activities and events for the year 2020 to advance the promotion and protection of human Rights in the Eastern Africa sub-region, including Ethiopia, Djibouti and Tanzania in cooperation with the respective Governments, NHRIs, CSOs, Academia and other partners. The Administrative Associate will provide operational support in the execution of projects and programmes.
Duties and Responsibilities
Summary of Key Functions:-
Performs, under minimal supervision, the full range of office management and administrative support functions;
Maintains liaison with the program manager regarding on-going programmes and other administrative matters; monitors processes and schedules related to the Section’s outputs, products, tasks, etc.
Ensures smooth and efficient information flow within the office; prepares and processes confidential information; assists in the development of office administrative systems and procedures.
Provides assistance in the coordination of service-wide activities (meetings, training, etc.), special projects and events.
Orients new staff to relevant administrative procedures and practices and provides general assistance to other office support staff, as required; may coordinate the work of office support staff in providing meetings servicing/administrative support to the Units.
Responds to complex information requests and inquiries (e.g. answers requests requiring file search, etc.).
Tags appropriate technology asset management east africa human rights office management
In collaboration with the protocol support staff members and their dependents by processing requests for visa, identity cards and other documents in accordance with requirements for the UN and national government in collaboration with the senior office driver
Coordination of asset management in the Office, timely preparation and submission of periodic inventory reports and staff table