Administrative Associate, Addis Ababa, Ethiopia

Organization: UNDP - United Nations Development Programme

Country: Ethiopia

City: Addis Ababa, Ethiopia

Office: UNDP Addis Ababa

Grade: G-6

Closing date: Tuesday, 17 December 2019

Job ID: 27416

Practice Area - Job Family: Management - OPERATIONS

Vacancy End Date: (Midnight New York, USA) 17/12/2019

Duty Station: Addis Ababa, Ethiopia

Education & Work Experience: C-HS Graduate or Equivalent - 6 year(s) experience

Languages: English

Amharic

Grade: G6

Vacancy Type: FTA Local

Posting Type: External

Bureau: Africa

Contract Duration: 1 Year with possibility for extension

Background

United Nations Office of High Commissioner for Human Rights- East African Regional Office (OHCHR-EARO) has planned various activities and events for the year 2020 to advance the promotion and protection of human Rights in the Eastern Africa sub-region, including Ethiopia, Djibouti and Tanzania in cooperation with the respective Governments, NHRIs, CSOs, Academia and other partners. The Administrative Associate will provide operational support in the execution of projects and programmes.

Duties and Responsibilities

Summary of Key Functions:-

Performs, under minimal supervision, the full range of office management and administrative support functions;
Maintains liaison with the program manager regarding on-going programmes and other administrative matters; monitors processes and schedules related to the Section’s outputs, products, tasks, etc.

Ensures smooth and efficient information flow within the office; prepares and processes confidential information; assists in the development of office administrative systems and procedures.

Provides assistance in the coordination of service-wide activities (meetings, training, etc.), special projects and events.

Orients new staff to relevant administrative procedures and practices and provides general assistance to other office support staff, as required; may coordinate the work of office support staff in providing meetings servicing/administrative support to the Units.

Responds to complex information requests and inquiries (e.g. answers requests requiring file search, etc.).

Tags appropriate technology asset management east africa human rights office management

In collaboration with the protocol support staff members and their dependents by processing requests for visa, identity cards and other documents in accordance with requirements for the UN and national government in collaboration with the senior office driver

Coordination of asset management in the Office, timely preparation and submission of periodic inventory reports and staff table