Assists in the preparation of presentation materials using appropriate technology/software.

Maintains calendar/schedules; monitors changes and communicate relevant information to appropriate staff inside and outside the immediate work unit.

Performs a variety of administrative duties (e.g. leave recording, meeting organization, reservations, office supply and equipment orders, etc.), including preparing and/or processing administrative requests/documents (e.g., travel requests, expense claims, vouchers, visa applications, etc.).

Maintains files (both paper and electronic) and databases for work unit.

Performs other duties as assigned.

Competencies

Corporate Competencies:

Demonstrates commitment to UNOHCHR’s mission, vision and values.

Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:

PROFESSIONALISM: Ability to perform administrative and procedural activities to ensure that quality requirements and goals are fulfilled; Demonstrates professional competence and mastery of subject matter; Good knowledge of Results Based Management, Programme formulation, Implementation and Managing resources;
COMMUNICATION: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others ideas and expertise, is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Share credit for team accomplishments and accepts joint responsibility for team shortcomings.

PLANNING AND ORGANISING: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments, adjusts priorities as required;
ACCOUNTABILITY: Takes ownership of all responsibilities and honors commitments; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments;
Required Skills and Experience

Qualifications:-

Education: High school diploma or equivalent. Additional education in Management, Business Administration or related field is highly desirable.

Experience: A minimum of 6 years of experience in administrative services, general office support or related area.