Meetings Services Assistant, Geneva, Switzerland, Geneva, Switzerland

Organization: United Nations Environment Programme

Country: Switzerland

City: Geneva, Switzerland

Office: UNEP Geneva

Grade: G-6

Closing date: Wednesday, 8 January 2020

Posting Title: Meetings Services Assistant, G6

Job Code Title: MEETINGS SERVICES ASSISTANT

Department/Office: United Nations Environment Programme

Duty Station: GENEVA

Posting Period: 10 December 2019 - 08 January 2020

Job Opening Number: 19-Conference Services-UNEP-127950-R-Geneva (X)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organisational Setting and Reporting

The UN Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. This position is located in the Conferences and Information Services Branch (CISB) of the Secretariat of the Basel, Rotterdam and Stockholm Convention (BRS), in Geneva. Under direct supervision of the Chief of the Conference and Information Services Branch, the incumbent will provide reliable technical, administrative and substantive servicing support to meetings by accurately preparing documents and effectively and in a timely manner liaising and interacting with colleagues and concerned parties internally and externally. Responsibilities include:

Responsibilities

Organizing and coordinating preparatory meetings with relevant offices and delegations regarding procedural and organizational arrangements for the sessions of assigned committees and meetings/conferences.

Assisting in drafting procedural notes for the chairpersons of assigned committees and meetings/conferences.

Ensuring that all required services, including the availability and distribution of documents, and personnel are available in order for committees and meetings/conferences to convene according to the schedule.

Utilizing the Secretariat’s electronic systems to track the status of and download documents.

Organizing and maintaining reference material and background documents, including resolutions and decisions of main organs, in documents booth.

Reporting on the proceedings of committees and meetings/conferences and submitting reports, if required, to the supervisor.

Producing daily and weekly programme of assigned committees and meetings/conferences/conferences prepared by senior staff for distribution.