Associate Portfolio Officer, Manila

Organization: Asian Development Bank (ADB)

Country: Philippines

City: Manila, Philippines

Office: ADB Manila

Closing date: Monday, 17 August 2020

Reference Number: 200332

Position Level: NS 1

Department: Southeast Asia Department

Division: Office of the Director General, SERD

Location: Asian Development Bank Headquarters

Date Posted: Monday, August 3, 2020

Closing Date: Monday, August 17, 2020 11:59 p.m. (2359 Manila Time, 0800 GMT)


Close relatives1 of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions. Applicants are expected to disclose if they have any relative/s by consanguinity/blood, by adoption and/or by affinity/marriage presently employed in ADB.

1Close relatives refer to spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle

Staff on probation are not eligible to apply. Applicants for promotion must have served at their position for at least one year and must have normally served at their personal level for at least two years immediately preceding the date of the vacancy closing date. Applicants for lateral transfer must have served at their position and personal level for at least one year immediately preceding the date of the vacancy closing date (reference A.O.

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Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 68 members.

To view ADB Organizational Chart, please click here.

The position is assigned in the Office of the Director General (SEOD) within the Southeast Asia Department (SERD). The department covers operations in Brunei Darussalam, Cambodia, Indonesia, the Lao People’s Democratic Republic, Malaysia, Myanmar, the Philippines, Singapore, Thailand, Timor-Leste, and Viet Nam. SEOD provides overall support to the SERD management in terms of programming, portfolio management, results monitoring, and implementation of ADB’s long-term strategic framework to deliver projects that create economic and development impact in the region.

Job Purpose

The Associate Portfolio Officer assists in general administration, portfolio management, and project administration activities related to loans, grants, and technical assistance (TA) projects. The incumbent will report to designated international staff and senior national staff.


Provide technical and analytical support in (i) managing and regularly updating SERD’s integrated portfolio performance database, and (ii) developing and maintaining the SERD Dashboard.

Assist in preparing integrated portfolio reports, management briefs, and data requests from other departments, including collecting and interpreting data and analyzing results.

Assist in setting and monitoring portfolio management milestones and targets and preparing consolidated reports on SERD’s portfolio performance.

Coordinate with PAU teams to facilitate achievement of SERD’s portfolio targets.

Assist quality assurance in project implementation and monitoring of all project administration tasks, including review of project administration-related documents, and ensuring quality and timeliness of deliverables, and client satisfaction.

Consolidate information across sector divisions and resident missions and ensure they meet SERD’s reporting requirements on portfolio data comprising loans, grants, and TAs.

Coordinate inputs from PAU teams to ensure data accuracy and consistency of project data inputs in e-Operations.

Assist in organizing departmental portfolio performance review meetings and PAU heads meetings and retreats and record meeting proceedings.

Coordinate and consolidate SERD’s portfolio inputs to (i) ADB annual reports, (ii) SERD’s work program and budget framework, (iii) Procurement, Portfolio and Financial Management Department’s reports for quarterly operation review meetings and quarterly portfolio update, (iv) development effectiveness briefs, (v) country briefing notes for annual meetings, (vi) Country Partnership Strategy and Country Operations Business Plans, (vii) budget review committee meetings, and (viii) other interdepartmental reports and documents.

Assist in organizing capacity building activities for internal and external clients.

Represent SERD in portfolio management-related working groups and participate in system enhancements tests and reviews, including coordinating such activities for participation of other SERD staff.

Perform other duties that may be assigned by the position’s immediate supervisor.


Relevant Experience & Requirements

Bachelor’s degree in in finance, business administration or related fields; preferably with advance training.

At least 6 years of relevant professional experience.

Knowledge and experience in project processing, project administration, data management and reporting, and general administration.

Ability to research, analyze and check data from external and internal sources, reconcile or explain inconsistencies and perform statistical calculations.

Ability to support on high value procurement and consultant recruitment.

Proficiency in database management method.

High level of proficiency in use of the Internet and standard computer applications

For other competencies, relevant to the position, please refer to the link for ADB Competency Framework for National Staff Levels

General Considerations

The selected candidate, if new to ADB, is appointed for an initial term of 3 years.

ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Please note that the actual level and salary will be based on qualifications of the selected candidate.