Project Assistant, Dushanbe, Tajikistan

Organization: Organization for Security and Co-operation in Europe (OSCE)

Country: Tajikistan

City: Dushanbe, Tajikistan

Office: OSCE Office in Tajikistan

Closing date: Monday, 7 September 2020

Issued by: OSCE Programme Office in Dushanbe

Vacancy number: VNTAJG00719

Vacancy type: Local Contracted

Field of expertise: General Support Functions

Grade: G5

Number of posts: 1

Duty station: Dushanbe

Date of issue: 17 August 2020

Deadline for application: 7 September 2020 - 23: 59 Central European Time (CET/CEST)

Background

The OSCE Programme Office in Dushanbe is involved in a wide range of activities, ranging from counter-terrorism and border management projects to supporting cross-border markets and free economic zones, human rights, media development, and legal reform initiatives.

Tasks and Responsibilities

This is a general support function role supervised by the National Training Officer, Border Management Staff College and if you are selected as the Project Assistant, you will perform the following duties:

Secretarial related:

Compiling programmatic reports;
Preparing all relevant administrative documents;
Drafting/responding to official correspondence on programmatic matters on request from BMSC Director (also involves translation);
Assisting in establishing and maintaining contacts with the OSCE Delegations, government offices, international organizations, local authorities, and research institutions that are relevant for the implementation of Programme activities;
Maintaining a database relevant to the programme, including project information, background information, partner and other relevant interlocutors‘ information;
Collecting documents and data related to projects‘ and programmes‘ planning and implementation status;
Creating and maintaining an electronic calendar of all events relevant to the College, and disseminating calendar overviews in hard copy and electronic version to all BMSC staff on a regular basis;
Providing briefing notes and assistance to the BMSC National Training Officer, and/or BMSC senior management upon request;
When required providing interpretation/translation in English/Russian/Dari languages.

Programmatic related:

Assisting in arranging and organizing BMSC related events, inter alia, the Border Security and Management for Senior Leadership (BSMSL) courses and Staff Courses, as well as complementary events and activities;
Assisting in arranging and managing the selection process for BSMSL and Staff Course applicants;
Conducting daily evaluations during Staff Courses and class room activity of BSMSL;
Compiling draft monitoring and evaluation reports of BSMSL and Staff Courses, as well as other BMSC activities, including of their mid-term outcomes as well as measurable impact;
Updating the BMSC website; draft press releases and news stories;
Preparing a weekly news review on border security and management developments in Central Asia and Afghanistan;
Assisting in developing a follow-up strategy, including project outlines, documents and proposals and other requirements related to the follow-up, in co-operation with BMSC affiliates, international organizations or donors, as appropriate;
Contributing to sub-project proposals, within the College’s yearly planning and multi-year outlook;
Drafting inputs for the College’s Activity Report and other regular reporting;
Assisting in preparation of training sessions in the College;
Facilitating small groups of participants during the group works;
Tags border management central asia gender perspective human rights media development monitoring and evaluation official correspondence press releases project management tajik

Assisting other BMSC staff on project-related issues (design, performance, evaluation and reporting,) throughout the entire project cycle.

Administrative related:

Assisting other BMSC staff in preparation of College’s Programme and Budget Outlines;
Performing other related tasks as assigned.

Necessary Qualifications

Secondary education supplemented by formal training in office administration or project management;
Four years of experience in program/project planning, management, monitoring and evaluation, and implementation including financial management;
Computer literate with practical experience of Windows and Microsoft applications;
Excellent oral and written communication skills in English, Russian and Tajik languages;
Ability to work with people of different nationalities, religions and cultural backgrounds;
Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities.

Required competencies

Core values

Commitment: Actively contributes to achieving organizational goals

Diversity: Respects others and values their diverse perspectives and contributions

Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles

Accountability: Takes responsibility for own action and delegated work

Core competencies

Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization

Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment

Planning: Works towards the achievement of goals in a structured and measured manner

Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions

Initiative-taking: Proposes and initiates new ideas, activities and projects

Flexibility: Responds positively and effectively to changing circumstances

Managerial competencies (for positions with managerial responsibilities)

Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment

Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them

Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

Monthly remuneration, subject to social security deductions, is 751.50 EUR. Social benefits will include participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

How To Apply

If you wish to apply for this position, please use the OSCE’s online application link found under //jobs.osce.org/‘>https: //jobs.osce.org/. ONLY ONLINE APPLICATIONS WILL BE CONSIDERED, offline applications received by email, post etc. will not be accepted. Please note that the vacancy is open for competition only amongst nationals of Tajikistan.

The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization.