Programme Management Specialist, Kabul, Afghanistan

Organization: UNDP - United Nations Development Programme

Country: Afghanistan

City: Kabul, Afghanistan

Office: UNDP Kabul, Afghanistan

Grade: P-3

Closing date: Thursday, 20 August 2020

Programme Management Specialist (Re-advertisement)

Advertised on behalf of : Location : Kabul, AFGHANISTAN

Application Deadline : 20-Aug-20 (Midnight New York, USA)

Additional Category : Management

Type of Contract : FTA International

Post Level : P-3

Languages Required : English

Starting Date : (date when the selected candidate is expected to start) 19-Oct-2020

Duration of Initial Contract : 1 year

Expected Duration of Assignment : 1 year extendable based on performance and budget availability

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women has been working in Afghanistan since 2002 (as UNIFEM until 2010). Current programmes are closely aligned with national priorities, focusing on four thematic areas: women’s political participation, ending violence against women, women’s economic empowerment and women, peace and security which includes humanitarian action. UN Women provides financial and technical support to help strengthen national women’s machineries and works with local partners to promote lasting institutional, attitudinal and behavioral change at all levels.

Under the supervision of the Deputy Country Representative, the Programme Management Specialist is responsible for managing the development, implementation, monitoring and reporting of programmes for the Country Office (CO), including providing technical support to the implementation of CO programmes, managing the monitoring and reporting for the CO, overseeing and guiding people and budget management for the programme team, building partnerships and providing support in developing resource mobilization strategies, and managing knowledge building efforts.

Duties and Responsibilities

1. Manage the programmatic development for the Country Office, based on the Strategic Note

Provide overall programme advisory support to the Office Management;
Guide the development of the CO’s programmes, and provide technical support to the design and formulation of programme/ project initiatives;
Review and provide feedback to project/ programme strategies and documents, workplans, case studies and related knowledge products and publications, as needed;
Provide technical advice on the development of systems, processes and mechanisms to support programme planning, implementation, monitoring and progress reporting;
Review and evaluate proposals and oversee the preparation of donor proposals and reports;
Draft policy documents, briefs and other strategic papers/ materials for the use in the development and presentation of policy and programmatic positions.

2. Provide technical support to the implementation of the Country Office programme

Review programme annual work plans to assure compliance with UN Women programme goals and results-based indicators;
Analyze and ensure alignment of project budgets with logical framework matrices and work plans;
Draft reports on activities, outputs and outcomes; and compile information in preparations of country office donor and UN Women reports;
Analyze and ensure alignment of project budgets with logical framework matrices and work plans;
Manage programme quality control and identification of potential challenges;
Align programme activities with operations team in close liaison with Operations Managers;
Build and manage relationships with national partners, as necessary.

3. Manage the monitoring and reporting for the Country Office

Recommend and establish programme monitoring standards, criteria, and other indicators for measuring and assessing progress/results;
Manage the monitoring of mutually agreed results frameworks and performance indicators;
Coordinate the process of gathering information and preparing progress reports on programme implementation; prepare technical reports;
Prepare programme team for audits and monitor implementation of audit recommendations;
Provide training on results-based management to office staff, as necessary.

4. Oversee and guide people and budget management for the programme team

Lead a team, perform staff performance reviews, ensure capacity development of staff members by suggesting development opportunities;
Monitor and analyze financial situation on the portfolios and programmes to ensure adherence to delivery rates and utilization of resources to meet agreed upon targets and results;
Ensure effective information flow, communication and coordination across the office, between programmes, projects and operations, and with other UN Women offices and units.

5. Build partnerships and provide support in developing resource mobilization strategies

Develop and implement partnerships and resource mobilization strategies;
Analyze and research information on donors, finalize substantive briefs on possible areas of cooperation, identification of opportunities for resource mobilization and cost sharing;
Determine programmatic areas of cooperation, based on strategic goals of UN Women, country needs and donors‘ priorities and develop the relevant partnerships.

6. Manage knowledge building efforts

Manage the process of identifying and synthesizing of best practices and lessons learned that are directly linked to the implementation of the programme and contribute to their global dissemination.

Key Performance Indicators:

Programme team workplans and budgets are developed and implemented in line with Strategic Note and Country Office work plan

Tags capacity development empowerment of women human rights knowledge products monitoring and evaluation monitoring and reporting office management peace and security political participation political science prince2 programme implementation programme management programme planning public administration quality control resource mobilization results based management social sciences violence against women women and girls

Programme team adhere to UN Women’s Rules, Regulations, policies and procedures, using a results based management approach

Programmes are implemented according to workplan and budget

Regular monitoring of programmes, issues/deviations are raised in a timely manner

Timely and quality reporting and regular dissemination and sharing of information, including best practices/ lessons learned

Competencies

Core Values:

Respect for Diversity

Integrity

Professionalism

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues

Accountability

Creative Problem Solving

Effective Communication

Inclusive Collaboration

Stakeholder Engagement

Leading by Example

Functional Competencies

Strong programme formulation, implementation, monitoring and evaluation skills

Ability to develop detailed operational plans, budgets, and deliver on them

Ability to synthesize program performance data and produce analytical reports to inform management and strategic decision-making

Strong analytical skills

Strong knowledge of Results Based Management

Good knowledge of UN programme management systems

Required Skills and Experience

Education:

Master’s degree or equivalent in Social Sciences, Political Science, Development, Public Administration, Gender is required.

A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

A project/programme management certification (such as PMP®, PRINCE2®, or MSP®) would be an added advantage.

Work Experience:

At least 5 years of progressively responsible experience in programme management, including programme design, programme coordination, monitoring and evaluation, donor reporting and capacity building;
Experience in working in a gender related area is an asset;
Experience in setting priorities, budgets, work plans, participating in programme development and programme writing;
Experience in leading teams effectively is an asset.

Language Requirement:

Fluency in English is required

Working knowledge of another official UN language is an asset

Application: All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-p11-personal-history-form.doc?la=en&vs=558. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

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UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.