Database Management Associate, Bucharest, Romania

Organization: Unicef

Country: Romania

City: Bucharest, Romania

Office: UNICEF Bucharest, Romania

Grade: G-6

Closing date: Sunday, 6 September 2020

Database Management Associate (FTA, G6) Bucharest, Romania

Job no: 533648

Position type: Fixed Term Appointment

Location: Romania Division/Equivalent: CEE/CIS

School/Unit: Romania

Department/Office: Bucharest, Romania

Categories: Private Fundraising and Partnerships, Finance and Administration, Information Communication Technology, Support: Communication, G-6

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, safety.

How can you make a difference?

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does  in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life  in its social, political, economic, civic and cultural dimensions  her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens  addressing inequity  not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

Job organizational context: The Job Profile for the Database Management Associate at the G-6 level is to be used in a UNICEF Romania country office, in communication and fundraising section.

Purpose for the job: Under the supervision and guidance of the supervisor, the Database Management Associate supports the section through providing a range of procedural, administrative, and operational support in developing, implementing, executing and monitoring their country programme, ensuring effective and timely delivery that is consistent with UNICEF rules and regulations.

Summary of key functions/accountabilities:

Support to programme development, planning and execution

Support to monitoring and reporting of programme results

Support in resource mobilization

Support in knowledge management and capacity building

Support to logistic and administrative tasks

1. Support to programme development, planning and execution.

Researches, analyzes, verifies, synthesizes and compiles qualitative and quantitative data and information from a variety of sources on subject matters relevant to the work of the section to facilitate preparation of reports, working papers, and presentations.

Administers the UNICEF donor database, making sure all donor and payment data is up to date, using Donor perfect Online and other dedicated donor management software, as needed;
Follows all organizational procedures with regard to donor data security;
Manages the donor data information flow from various third parties involved in the donations process, such as: telemarketing agency, online payment processor, social integrator of direct debit and SMS donations etc.;
Drafts project documents, work plans, budgets, proposals on implementation arrangements.

Carries out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and makes amendments and alterations as per section revisions when necessary.

Monitors and tracks the efficient distribution of supplies that are required for effective programme delivery.

2. Support to monitoring and reporting of programme results

Prepares monitoring and reporting information for supervisor on agreed performance indicators to drive more efficient management and accountability for results.

Monitors budgets and financial expenditures of section, develops the monthly PBA, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision/follow up.

3. Support in resource mobilization

Researches, analyzes, verifies, and synthesizes data and information in support of preparing reports pertaining to donors (both current and potential).

Tags building research capacity development communication technology data processing database management fundraising human rights information systems knowledge management management information systems monitoring and reporting procurement resource mobilization

Researches, analyzes, verifies, and synthesizes data and information to assist in the preparation of periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing use of programme funds.

Carries out transactions in VISION pertaining to grants for his/her section such as registering grant allotments and tracking expiring programme grants.

4. Support to logistic and administrative tasks


Supports the preparation, organizing and follow up of different types of events, activities and meetings, by making the logistical arrangements.

Coordinates with service providers.

Liaises with budget focal points and section over costs and needs.

Assists in preparing of and participates in field visits with donors, ambassadors, journalists.

Invoice Processing

Responsible for collecting invoices, submission for payment, and filing documents.

Uploads electronic files and verifies results to destination system.

Responds to partners / clients regarding transaction status and other inquiries.


Drafts TORs for consultants and contractors that provide a service to the section. This includes preparing and filing documents, completing necessary forms and templates, and making necessary logistical arrangements.

Prepares Purchase Requisitions and fund commitments in Vision.

5. Support in Knowledge Management and capacity building

Researches, analyzes, verifies and synthesizes information on best practices and lessons learnt to support knowledge development and capacity building

Supports capacity development activities related to performance monitoring, programme development, and related internal UNICEF systems/tools by preparing training materials and participating on exercises pertaining to program processes and procedures which aim to build capacity of stakeholders.

To qualify as an advocate for every child you will have:

Education: Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.

Experience: A minimum of 6 years of progressively responsible relevant administrative or clerical work experience is required.

Language Requirements: Fluency in English and Romanian is compulsory.

For every Child, you demonstrate:

UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

Core competencies: Demonstrates Self Awareness and Ethical Awareness (1)

Works Collaboratively with others (1)

Builds and Maintains Partnerships (1)

Innovates and Embraces Change (1)

Thinks and Acts Strategically (1)

Drive to achieve impactful results (1)

Manages ambiguity and complexity (1)

Functional Competencies: Analyzing (II)

Applying technical expertise (II)

Planning and organizing (II)

Following Instructions and Procedures (II)


Training and experience using MS Word, Excel, PowerPoint and other software; knowledge of integrated management information systems, data processing applications, database development will be considered an asset;
High sense of confidentiality, initiative and good judgment;
Organizational, planning and prioritizing skills and abilities;
Ability to develop and maintain effective working relationships with clients, suppliers and colleagues and gain the assistance and cooperation of others in a team endeavor;
View our competency framework at

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.


Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Advertised: Aug 11 2020 GTB Daylight Time Application close: Sep 06 2020 GTB Daylight Time