Logistics Assistant, Baku, Azerbaijan

Organization: World Health Organization (WHO)

Country: Azerbaijan

City: Baku, Azerbaijan

Office: WHO in Baku, Azerbaijan

Grade: G-5

Closing date: Monday, 31 August 2020

Logistics Assistant

( 2003246 )

Grade : G5

Contractual Arrangement : Temporary appointment under Staff Rule 420.4

Contract Duration (Years, Months, Days) : 6 months

Job Posting: Aug 10, 2020, 1:43:59 PM

The incumbent will have the overall responsibility for requisitions placed for logistics operations under emergency response operations in the country, ensuring an end-to-endfollow-up, and including the efficient management of WHO’s stocks, supplies and equipment andtheir distribution to the affected areas, contributing to timely and adequate emergency response

DESCRIPTION OF DUTIES

As part of the WHO Country Office team, to perform a variety of coordinating,monitoring and administrative services in the field of Logistics to support the Health Emergency programmeThe incumbent will have the overall responsibility for requisitions placed for local Operations Supportand Logistics (OSL) under emergency response operations in the country, ensuring an end-to-endfollow-up, and including the efficient management of WHO’s stocks, supplies and equipment andtheir distribution to the affected areas, contributing to timely and adequate emergencyresponse.Under the direct supervision of the WHO Representative (WR) and overall guidance of Regional Operations Support and Logistics (OSL). the incumbent will perform the following duties: 1- In compliance with the WHO rules and regulations, provide timely and proactive advice and support on all requisitions and logistics matters in the context of emergency response, including coordination and communication with the Regional Office as needed;
2- Carry out effective and efficient supply chain activities for emergency responses by: coordinating activities with the Regional office; support Requestor with needs definition and quantification while performing end-to-end follow-up of requisitions; ensure clear registration encoding to ease procurement processes; dispatch proper requisitions between stockpile and procurement functions; proactively submit list of items to the procurement unit for sourcing and/or long term agreements with suppliers; monitor the quality and accuracy of supply chain related data in relevant business systems;
3- Oversee warehousing and inventory, and implement stock control mechanisms. Maintain the required stockpiles of essential incident management equipment, e.g. personal deployment material, radios, satellite phones, IT equipment, etc. and oversee office vehicles;
4- Facilitate customs clearance and coordinate with partners such as NGOs and UN Humanitarian Response Depots to manage the emergency supply response (request management, stock level, shipment, etc.);
5- Provide regular reporting to supervisors and colleagues on emergency response logistics activities, drawing attention to needs, gaps and problems and proposing remedial applications whenever applicable;
6- Participate in logistics team meetings with all the involved parties, as needed and appropriate.

7- Perform any other related duties, as required by the supervisors.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary school or equivalent.

Desirable: Relevant higher education from an accredited institution.

Experience

Essential: At least 5 years of progressively responsible experience in the administrative field , including relevant experience in logistics and/or in the field or developing countries.

Desirable: Experience or knowledge of import/export and customs administration an asset. Experience inWHO/UN agencies.

Skills

Excellent organizational skills with the ability to coordinate activities and multi task,identify and solve problems.Demonstrated computer and IT skills with emphasis on databases management and use for monitoring transportation supplies and inventory, and forecast needs.Excellent interpersonal skills with ability to interact with officials with tact anddiplomacy. Knowledge of the local context, customs procedures, rules and regulations. Ability to write in a clear and concise manner, and to present factual information. Knowledge of WHO, the UN System or NGO work in the field of response relief and/or of their practices and procedures as related to the work

WHO Competencies

Teamwork

Respecting and promoting individual and cultural differences

Communication

Knowing and managing yourself

Producing results

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of local language.

Desirable: REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at Azerbaijan Manat 34,340 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

This vacancy notice may be used to fill other similar positions at the same grade level

Tags customs administration humanitarian response logistics procurement supply chain vehicles

Only candidates under serious consideration will be contacted.

A written test may be used as a form of screening.

In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

Staff members in other duty stations are encouraged to apply.

For information on WHO’s operations please visit: http://www.who.int.

WHO is committed to workforce diversity.

WHO’s workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.

WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.