Procurement Officer, Kathmandu, Nepal
City: Kathmandu, Nepal
Office: UNICEF, Kathmandu
Closing date: Tuesday, 8 September 2020
UNICEF Nepal Internal/External Vacancy Notice: Procurement Officer, NOB, Fixed-term, Kathmandu, Nepal
Job no: 533941
Position type: Fixed Term Appointment
Location: Nepal Division/Equivalent: Kathmandu(ROSA)
Department/Office: Kathmandu, Nepal
Categories: Supply/Logistics, NO-2
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, support
Under the supervision of the Supply and Logistics Specialist, P3, The Procurement Officer is responsible for managing the supply chains of the Nepal Country Office, and/or medium sized emergency response operation. The supply chain operations include planning, procurement, contracting, customs clearance, in country transport and distribution, as well as monitoring of supplies, services and construction works. The incumbent collaborates closely with programmes in defining supply interventions to meet programmatic needs and achieve results for children, and provides technical and advisory support to programme staff and government, national systems and partners on supply chain management.
How can you make a difference?
Join our dynamic Supply team as Procurement Officer, the key functions/accountabilities include:
Supply chain service delivery and emergency response
Monitor and review supply spend and draft procurement strategies based on category management in order to focus on strategic, essential supplies and services that contribute to results for children, and support the establishment of long term agreements (LTAs) where relevant. Maintain highest level of integrity, ethical standards and accountability in the procurement of goods, contracting of services and construction work.
Monitor progress of offshore and/or regional procurement and take action to ensure timely customs clearance of supplies entering the country. As required contribute to ensuring appropriate warehousing, inventory management and in-country transport in support of the country programme implementation. Keep stakeholders/partners informed on the progress. Implement appropriate vendor management practices e.g. supply performance reviews.
Analyze supply dashboards, implementation rates of key performance indicators and supply information/data from various systems and conduct root cause analysis of supply chain bottlenecks and challenges, with a view to drive improvements and ensure efficient and effective supply chains for children.
Participate in the development of an emergency supply & logistics strategy based on risk assessment analysis and Programme assumptions. Ensure an emergency supply and logistics preparedness action plan for the CO is established in line with Core Commitments for Children in Humanitarian Action (CCC), and implemented (establishment of relevant LTAs and frame agreements for emergency response, prepositioning of stock, and training of staff in the country office).
Build strong working relations with Regional Chiefs of Supply/Regional Chief of Operations, as well as Supply Division, to align with global and regional approaches and initiatives in supply chain management.
2. Collaboration with programme and implementing partners
In collaboration with supervisor, develop close collaboration with programme sections through involvement in programme design, planning, and preparation for implementation of supply components as well as monitoring and evaluation. Establish accountability framework with programmes, for delivery of results for children.
Prepare supply documentation to facilitate input to donor dialogue, and support development of supply components of proposals to donors including budgeting and use of innovative financing mechanisms for supplies, services and construction works.
Support assessment of and collaboration with implementing partners including civil society, establishment of Programme Cooperation Agreements (PCAs), and monitoring of supply components under Harmonized Approach to Cash Transfers (HACT).
Participate in events/meetings that build partnerships and collaborative relations with Government, UN organizations and bilateral counterparts in supply and logistics activities including harmonized and collaborative procurement.
3. Technical and advisory support to government/national systems
Provide input to promoting of supply chain strengthening and change management initiatives with governments and partners, to ensure efficient and effective supply chains for children.
Provide input to capacity development initiatives in the area of supply chains for children, in close collaboration with supervisor and programme colleagues. Support supply components of health systems strengthening as might be relevant in the country context.
Prepare relevant supply reports to facilitate advisory support to Governments/national systems in defining and determining supply solutions for children, such as use of procurement services; supply financing solutions; local market development; private sector engagement.
4. Innovation, products and markets
Contribute to pilots and support the actual roll-out of new products and services, in close collaboration with supervisor and Supply Division.
Tags capacity development cash transfer change management good practices health systems health systems strengthening logistics monitoring and evaluation new products performance standards procurement procurement assistant procurement officer programme implementation risk assessment supply chain supply chain management
Support initiatives for promote critical thinking, innovative approaches and good practices on supply chain management within the organization as well as with externals to ensure effective and efficient supply chains for children.
Further to analysis of supply spend and related procurement strategies, support initiatives to ensure local market development where relevant.
5. Supervision of others work and performance
Supervise, support and provide guidance to the Supply Assistant, GS5 and Senior Procurement Assistant, GS7 who will work under this position.
Determine priorities/targets and performance measurements and monitor work progress to ensure that results are achieved according to schedule and performance standards
Inform respective staff members of any new initiatives/policies/procedures that affect the work of the respective area.
To qualify as an advocate for every child you will have...
Advanced university Degree in Business Administration, Management, Economics, Supply Chain Management, Logistics, Procurement, Contract/Commercial Law, International Development, Health or related social science field, or relevant first-level university degree (Bachelor’s) in conjunction with a valid relevant professional certification is required. *A first level university degree (Bachelor’s) in a relevant technical field (as identified above), with two additional years of relevant work experience in supply, logistics, procurement, contracting, administration and/or other directly-related technical field, may be taken in lieu of a Masters degree.
A minimum of two (2) years of relevant experience, at the national and international levels, in supply, logistics, and procurement, is required.
In depth knowledge of contracting for services is required including experience with medium to large scale construction contracts.
Must have experience of providing technical advice for complex contracting requirements.
Experience of training in contracting and other supply related topics is an advantage.
Understanding of development and humanitarian work. Emergency experience is an advantage.
Fluency in English is required.
For every Child, you demonstrate...
UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.
The Competencies required for this post are (Level 2):
Builds and maintains partnerships (Level 2)
Demonstrates self-awareness and ethical awareness (Level 2)
Drive to achieve results for impact (Level 2)
Innovates and embraces change (Level 2)
Manages ambiguity and complexity (Level 2)
Thinks and acts strategically (Level 2)
Works collaboratively with others (Level 2)
Nurtures, leads and manages people (Level 1)
To view our competency framework, please click here.
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
Advertised: Aug 24 2020 Nepal Standard Time Application close: Sep 08 2020 Nepal Standard Time