National Project Co-ordination Officer, Dushanbe, Tajikistan

Organization: Organization for Security and Co-operation in Europe (OSCE)

Country: Tajikistan

City: Dushanbe, Tajikistan

Office: OSCE Office in Tajikistan

Closing date: Friday, 11 September 2020

Issued by: OSCE Programme Office in Dushanbe

Vacancy number: VNTAJN00716

Vacancy type: Local Contracted

Field of expertise: Administration and Support

Grade: NP1

Number of posts: 1

Duty station: Dushanbe

Date of issue: 31 July 2020

Deadline for application: 11 September 2020 - 23: 59 Central European Time (CET/CEST)

Background

The OSCE Programme Office in Dushanbe promotes the implementation of OSCE principles and commitments, as well as the co-operation of the Republic of Tajikistan within the OSCE framework in all three dimensions. It is involved in a wide range of activities, ranging from counter-terrorism and border management projects to supporting cross-border markets and free economic zones, human rights, media development, and legal reform initiatives.

Tasks and Responsibilities

The National Project Co-ordination Officer will work under the Programme Support and Coordination Unit. This is a professional function role supervised by the Senior Executive Officer and if you are selected as the National Project Co-ordination Officer, you will perform the following duties:

Supporting the Programme Managers in the development of programmatic and project activities for the strategic planning of the Office’s activities in accordance to the OSCE mandate;
Providing support to the Office of Head of Mission and Programme Managers on all aspects of project management and co-ordination of its projects: design; implementation; monitoring and evaluation and reporting;
Co-ordinating regular reports on project activities and providing guidance in budget planning;
Advising and supporting the programmatic staff on project-related issues (design, performance, evaluation and reporting) on a daily basis and throughout the entire project cycle;
Supporting and advising Programme Managers on the drafting of multi-year strategic planning documents for each project;
Reviewing relevant administrative documents, including ToRs and contracts with implementing partners, prior to submission for administrative approval by the Chief of Finance and Administration;
Supporting monitoring and evaluation of the Project implementation process as well as Implementing Partners;
Making recommendations to improve Programme Project Implementation plan;
Supporting the development of a follow-up strategy, including project outlines, documents and proposals as well as financial and other requirements related to the follow-up; Reviewing ExB project proposals and evaluates them in terms of narrative part;
Advising Programme Managers on technical aspects of developing budgets for the Programme initiated ExB projects, to ensure that OSCE standard rates are applied, budget is coordinated with relevant units (budget unit, procurement, building management, IT, HR, etc.) implementing standards applied by donors to make sure that their financial reporting standard are met while a project is being implemented;
Supporting and advising programme managers in drafting of narrative reports on project implementation for donors in line with their requirements;
Co-ordinating update and maintenance of Doc.In system by programme assistants to ensure that information seen by delegations/donors is correct and accurate;
Preparing general guidelines for project related procedures and reporting;
Supporting the organization of regular project team meetings with participation of programme managers, programme assistants and FAU team in order to receive updates on ongoing projects, problematic issues, deadlines, etc;
When requested, participating in monitoring visits to ongoing projects;
Performs other related tasks as assigned.

Necessary Qualifications

University Diploma in Social Sciences, supplemented by certified courses in Project Management and or/Public Administration;
Tags border management financial reporting gender perspective human rights media development monitoring and evaluation procurement project implementation project management social sciences tajik technical aspects

At least two years of relevant professional experience in program and project management, planning, monitoring, evaluation and coordination preferably in an international environment;
Computer literate with practical experience in Microsoft applications;
Excellent written and spoken communication skills in English, Russian and Tajik languages;
Strong analytical and problem solving skills, as well as computer literacy and good communication and drafting skills;
Ability to work with people of different nationalities, religions and cultural backgrounds;
Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
Holding a valid driving license.

For more detailed information on the structure and work of the OSCE Programme Office in Dushanbe, please see: //www.osce.org/programme-office-in-dushanbe‘>http: //www.osce.org/programme-office-in-dushanbe

Required competencies

Core values

Commitment: Actively contributes to achieving organizational goals

Diversity: Respects others and values their diverse perspectives and contributions

Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles

Accountability: Takes responsibility for own action and delegated work

Core competencies

Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization

Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment

Planning: Works towards the achievement of goals in a structured and measured manner

Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions

Initiative-taking: Proposes and initiates new ideas, activities and projects

Flexibility: Responds positively and effectively to changing circumstances

Managerial competencies (for positions with managerial responsibilities)

Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment

Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them

Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

Monthly remuneration, subject to social security deductions, is 1,165.83 EUR. Social benefits will include participation in the medical insurance scheme and the OSCE Provident Fund.

How To Apply

If you wish to apply for this position, please use the OSCE’s online application link found under //jobs.osce.org/‘>https: //jobs.osce.org/. ONLY ONLINE APPLICATIONS WILL BE CONSIDERED, offline applications received by email, post etc. will not be accepted. Please note that the vacancy is open for competition only amongst nationals of Tajikistan.

The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization.