Senior Finance and Budget Assistant, Nairobi, Kenya

Organization: United Nations Environment Programme

Country: Kenya

City: Nairobi, Kenya

Office: UNEP Nairobi, Kenya

Grade: G-7

Closing date: Saturday, 12 September 2020

Posting Title: Senior Finance and Budget Assistant, G7

Job Code Title: Senior Finance and Budget Assistant

Department/Office: United Nations Environment Programme

Duty Station: NAIROBI

Posting Period: 14 August 2020 - 12 September 2020

Job Opening Number: 20-Finance-UNEP-139723-R-Nairobi (X)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organisational Setting and Reporting

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. This post is located in UNEP, Corporate Services Division, Global Environment Facility (GEF) Coordination Unit, at the Nairobi duty station.

Under the direct supervision of the Budget and Finance Officer, the incumbent will be responsible for the following functions:

Responsibilities

Budget:

Acts as Certifying Officers under Financial Rule 110.4 to ensure that proposed obligations and expenditures are in accordance with approved budgets and established regulations and rules.

Undertakes reviews, analyses and preparation of the medium-term plan and its revisions.

Reviews, analyses and assists in the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements, including programmatic aspects; ensures compliance with Global Environment Facility (GEF) and UNEP’s regulations, rules and policies.

Assists managers in the elaboration of resource requirements for project documents.

Undertakes research and provides support to higher level Finance & Budget Officers with respect to project portfolio management, evaluation, audit and other reviews.

Monitor receipt of contributions for relevant projects to ensure timely application of funds.

Prepares allotments, including redeployment of funds when necessary, ensuring appropriate expenditures and availability of cash.

Monitors budget implementation/expenditures and recommends reallocation of funds as necessary.

Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds and cash.

Reviews donor and implementing agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.

Reviews periodically open items (including outstanding obligations and receivable documents) and recommends actions for liquidation and clearance.

Tags budget performance certifying officers data analysis database management enterprise resource planning finance officer financial management financial statements global environment facility human rights humanitarian law oracle reconciliation sustainable development treasury operations

Assists in the preparation of budget performance submissions.

Assists in finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures.

Monitors integrity of various financial databases.

Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued

Undertakes research and analysis of budgetary policies and procedures and makes recommendations for changes and/or modifications.

Payments and accounting:

Reviews, analyses and processes expenditure reports from partners, vendor invoices and other related documents and initiates payments (including cash advances) to third-parties, commercial entities, and individuals.

Prepares financial statements for projects to donors when requested.

Assists in the year-end closing activities.

General:

Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.

Drafts or prepares correspondence to respond to inquiries in respect to relevant financial and budget matters.

Provides guidance, training and daily supervision to other general service staff in the area of responsibility.

Drafts reports for intergovernmental bodies and for management on budgetary issues, and correspondence.

Performs other related duties, as assigned.

Competencies

PROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions, including programme development and database management, claims and treasury operations. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

High school diploma or equivalent. Supplementary training in administration, finance, budget, accounting or related fields is required. Passing the Global General Service Test (GGST) is a

prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application.

Work Experience

A minimum of ten (10) years of progressively responsible work experience in finance, budget, accounting, administrative services or related area is required.

Working experience with an Enterprise Resource Planning (ERP) system such as Oracle or SAP is required.

Experience with data analysis, reconciliations and reporting is desirable.

Experience in an international organization such as the United Nations is desirable.

Experience with GEF financial management is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Appointment against this post is for an initial period of one year and may be subject to extension.

Appointment against this post is on a local basis. External candidates will be considered only when no suitable candidate from the duty station is identified. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.

If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received.. If the problem persists, please seek technical assistance through the Inspira ‚Need Help?‘ link.

Internal Applicants - when completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term ‚sexual exploitation‘ means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term ‚sexual abuse‘ means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term ‚sexual harassment‘ means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on ‚Manuals‘ hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS‘ BANK ACCOUNTS.