Finance Associate, Budapest, Hungary

Organization: Food and Agriculture Organization of the United Nations (FAO)

Country: Hungary

City: Budapest, Hungary

Office: FAO Regional Office for Europe and Central Asia

Closing date: Thursday, 17 September 2020

CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT : 2001939

Finance Associate

Job Posting: 27/Aug/2020

Closure Date: 17/Sep/2020, 9:59:00 PM

Organizational Unit : CSLC

Job Type: Staff position

Type of Requisition : General Service

Grade Level : G-6

Primary Location: Hungary-Budapest

Duration : Fixed term: one year with possibility of extension

Post Number : 2001581

Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located

FAO is committed to achieving workforce diversity in terms of gender and nationality

People with disabilities are protected from any type of discrimination during any stage of employment, including the recruitment phase

All applications will be treated with the strictest confidentiality

Organizational Setting

The Shared Services Centre (SSC) recommends and administers process management and procedures that need to be executed effectively; ensure the management of quality assurance activities associated with the transactional processes and implementation of service delivery; continuously improve the satisfaction of its customers, internal or external, while pursuing a continuous improvement agenda that will drive up service excellence while driving down the costs of service delivery through process standardization, process automation and self-service capabilities. This post will be based in the Contact Centre and the incumbent may be re-assigned to different activities within the SSC depending on the evolving needs of the Organization.

Main Purpose

The Finance Associate undertakes high level and specialized finance-related support activities. He /she leads and coordinates the financial support work of the unit, ensuring the quality, transparency and consistency of processes. The job role requires in-depth knowledge and interpretation of financial policies, procedures and practices. The incumbent provides procedural guidance to managers and staff in the Organization and guides other finance support staff.

Supervision Received/Exercised

The Finance Associate reports to a Finance Officer. Work is performed autonomously, showing a high degree of initiative, judgment, and liability. Supervision received is focused on facilitating service delivery and on meeting client requirements. The incumbent effectively organizes and supervises other finance support staff and provides relevant guidance and training.

Working Relationships

The incumbent maintains a wide range of contacts with managers and staff throughout the Organization as well as with colleagues within and outside of core team, providing experienced coordination and delivery of the entire range of finance support processes and services.

Key Functions/Results

Review transactions; investigate errors, take corrective actions; reconcile and review accounts and ensure proper clearance procedures;
Extract details of transactions from the corporate finance and accounting system in order to analyze and verify accuracy and validity;
Assist in monitoring transactions to ensure they remain within authorized levels;
Prepare worksheets and assist in preparation of reports by compiling and consolidating data from various sources;
Participate to continuous improvement efforts by acting as focal person for the analysis, testing and implementation of new financial process automations.

Ensure smooth processing of Electronic payments, returns and payment rejections;
Liaise with FAO’s corporate banks in case of payment issues;
Act as an alternate approver review and validates high amount invoices within delegation of authority;
Draft and prepare correspondence and respond to queries;
Evaluate ongoing financial support requirements, adapt service provision to meet changing needs and solve operational problems as required;
Provide procedural guidance to managers and staff; supervise, guide and train other finance support staff;
Perform other duties as required.

Impact Of Work

The incumbent’s work impacts directly on the efficiency, effectiveness, accuracy and timeliness of the services provided by the team. He/ she plays a pro-active role in the successful achievement of the work unit’s mandate.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Education: Secondary School Education

Experience: Five years of relevant experience in finance, accounting and budget-related support work

Languages: Working knowledge (Level C) of English

IT Skills: Very good knowledge of the MS Office applications, Internet and office technology equipment

Competencies

Results Focus

Teamwork

Communication

Tags continuous improvement finance officer knowledge sharing oracle shared services transparency

Building Effective Relationships

Knowledge Sharing and Continuous Improvement

Technical Skills

Thorough knowledge of financial rules and regulations, accounting policies and practices in order to ensure that all processing controls are strictly adhered to; performs due diligence regarding eligibility, compliance, and transactions limits;
Thorough knowledge of the processing and approval process of a variety of transactions; ensuring audit requirements are maintained regarding supporting document retention, adherence to rules, accuracy and overall completeness;
Thorough knowledge of ERP corporate financial systems

Desirable Qualifications And Skills

Very good knowledge of the corporate structure, knowledge of Oracle

Limited knowledge (Level B) of other FAO languages (Arabic, Chinese, French, Russian or Spanish)

Assessment

Evaluation of qualified applicants may include an assessment exercise and a technical / competency-based interview.

FAO staff are expected to adhere to FAO Values of Commitment to FAO,

Respect for All and Integrity and Transparency

ADDITIONAL INFORMATION

FAO does not charge a fee at any stage of the recruitment process (application, interview, processing)

Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list

The length of the appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to extension of appointments

Selected candidates need to reside within commuting distance from the FAO office. ‚Commuting distance‘ means the distance within which staff members can travel daily between their place of work and their residence.

No international benefits will be payable as selected candidates are recruited locally and paid in the local currency of the office location

Other similar positions may be filled from this vacancy notice

For additional information visit the FAO employment website: http://www.fao.org/employment/home/en/

REMUNERATION A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link: http://www.un.org/Depts/OHRM/salaries allowances/salary.htm

HOW TO APPLY

To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Once completed, please apply and submit your application, with language certificates as attachments. Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications. FAO reserves the right to request candidates to undertake a language test in the future, as appropriate

Incomplete applications will not be considered

Only applications received through the recruitment portal will be considered

If you need assistance please contact: Careers@fao.org