Finance and Budget Assistant, Geneva, Switzerland
Organization: United Nations Environment Programme
City: Geneva, Switzerland
Office: UNEP Geneva
Closing date: Friday, 25 September 2020
Posting Title: FINANCE AND BUDGET ASSISTANT, G4
Job Code Title: FINANCE AND BUDGET ASSISTANT
Department/Office: United Nations Environment Programme
Duty Station: GENEVA
Posting Period: 27 August 2020 - 25 September 2020
Job Opening Number: 20-Finance-UNEP-140245-R-Geneva (X)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organisational Setting and Reporting
The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.
The Crisis Management Branch (CMB) provides cutting-edge environmental science and expertise to countries affected by or vulnerable to conflicts and disasters. The objective is to minimize threats to human well-being from the environmental causes and consequences of conflicts and disasters, and to re-orient crisis-affected countries towards more sustainable forms of development.
This position is located in the Crisis Management Branch at the Geneva duty station. The incumbent will report to the Administrative/Fund Management Officer and be responsible for the following duties:
1.Budget: a) Assisting in the preparation of supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals; in terms of staff and non-staff requirements.
b) Assisting in extracting information and generating expenditure reports from computerized information system databases; assisting in preliminary analysis of the extracted information and the reports generated and highlighting areas of concern for the attention of the Funds Management Officer.
c) Assisting in the development of resource requirements for budget submissions and in the preparation of budget performance submissions.
d) Compiling data and other information required in the review and analysis of relevant proposals.
e) Assisting in consolidation of data with respect to budget reviews of relevant intergovernmental and expert bodies.
f) Assisting in the preparation/finalization of budget performance reports, performing preliminary analysis of variances between approved budgets and actual expenditures.
g) Verifying accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
h) Assisting in verification and reconciliation of reports provided by implementing partners and/or service providers.
2.Claims: a) Assisting in verification of payments to third parties, commercial entities, and individuals, with respect to pay and allowances and letters of assist claims.
3.Treasury: a) Assisting in review of incoming payment instructions with regard to banking details and sources of funds.
b) Notifying payees of status of payments.
c) Assisting staff members, Fund Management Officers and donors regarding queries on payment and deposit-related issues.
d) Assisting the Funds Management Officer in reviewing pay lists provided by service providers for contractors and personnel.
e) Filing and archiving documentation as required.
4.General: a) Keeping up-to-date on documents/reports/guidelines that have a bearing on matters related to programme budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
b) Drafting routine correspondence with respect to inquiries related to relevant financial, audit and budget matters.
c) Maintaining and keeping up-to-date files.
d) Performing other related duties, as assigned.
Professionalism: Knowledge of internal policies, processes and procedures generally and in particular those related to programme / project administration, implementation and evaluation. Understanding of the functions, organizational structure, partners and clients of the work unit as well as of respective roles within the unit. Ability to identify and resolve a range of issues/problems, to gather information from standard sources and work well with figures.Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
High school diploma or equivalent is required. Supplemental courses/training in subjects related to the work of the office such as finance, budget, accounting, audit is required. Professional certification in accounting is desirable.
Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be
accepted in lieu of the GGST.
The GGST is administered to applicants when required before the administration of a written assessment and/or interview.
A minimum of three (3) years of progressively responsible work experience in finance, budget, accounting, audit or related area is required.
Experience working with the Enterprise Resource Planning (ERP) systems such as SAP (UN Umoja) and International Public Sector Accounting Standards (IPSAS) is desirable.
Experience in SAP (UN Umoja) project and grant management processes is desirable.
Experience with the United Nations or other international organisations is desirable.
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Appointment against this position is for an initial period of one year and may be subject to extension.
This position is subject to local recruitment pursuant to staff rule
4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred to take-up the appointment.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an email acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists please seek technical assistance through the Inspira ‚Need Help?‘ link.
Internal Applicants - when completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term ‚sexual exploitation‘ means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term ‚sexual abuse‘ means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term ‚sexual harassment‘ means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on ‚Manuals‘ hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS‘ BANK ACCOUNTS.