National Project Coordinator, Dili, Timor-Leste

Organization: UNDP - United Nations Development Programme

Country: Timor-Leste

City: Dili, Timor-Leste

Office: UNDP Timor-Leste

Closing date: Friday, 11 September 2020

Job ID: 32372

Practice Area - Job Family: Environment&Disaster Reduction - NATIONAL PROJECT COORDINATOR

Vacancy End Date: (Midnight New York, USA) 11/09/2020

Duty Station: Dili, East Timor

Education & Work Experience: G-Bachelor’s Level Degree - 7 year(s) experience, I-Master’s Level Degree - 5 year(s) experience

Languages: English, Tetum

Indonesian, Portuguese

Grade: SB5

Vacancy Type: Service Contract (SC)

Posting Type: External

Bureau: Asia & the Pacific

Contract Duration: Six Months, with a possibility of extension

Background

The UNDP GEF-funded project - Building shoreline resilience of Timor-Leste to protect local communities and their livelihoods (Mangrove Project), will be carried out in close collaboration with the Government of Timor-Leste (GoTL) through the Ministry of Agriculture and Fisheries (Directorate General of Forestry, Director General of Fisheries); Ministry of Commerce, Industry and Environment; Ministry of Public Works and; Ministry of Finance, as well as working with international and national NGOs and private enterprise, and in response to the issues of coastal areas are complex and cross-sectoral. The project therefore employs an integrated approach, while tailoring activities to address the specific needs, challenges and priorities of the GoTL.

The UNDP GEF-funded project - Building shoreline resilience of Timor-Leste to protect local communities and their livelihoods (Mangrove Project), will be carried out in close collaboration with the Government of Timor-Leste (GoTL) through the Ministry of Agriculture and Fisheries (Directorate General of Forestry, Director General of Fisheries); Ministry of Commerce, Industry and Environment; Ministry of Public Works and; Ministry of Finance, as well as working with international and national NGOs and private enterprise, and in response to the issues of coastal areas are complex and cross-sectoral. The project therefore employs an integrated approach, while tailoring activities to address the specific needs, challenges and priorities of the GoTL.

Climate change is causing Timor-Leste to become hotter and drier, with increasingly variable rainfall -water, soils, and coastal areas are all sensitive to these changes. Riverine and catchment runoff from the country’s mostly steep terrain, with increasing deforestation and poor agricultural and catchment practices, causes significant soil erosion, increased incidence of landslides and flash flooding. This results in sedimentation of rivers and streams, and major impacts on riverine and coastal water quality, as well as the compromised health of coastal ecosystems (such as mangroves, coral reefs and seagrasses).

These pressures from upland areas, coupled with the rapidly rising sea level, are putting coastal communities (and the ecosystems and resources upon which they depend), particularly at risk. Over the past 2 decades, mangroves, which serve as a natural defense to the sea, have been severely degraded - leaving the country’s shoreline and coastal communities vulnerable to coastal inundation, erosion, salt water intrusion, and impacts of sea-borne natural hazards (e.g. waves, storm surges, and in extreme cases, small scale tsunamis).

The Government of Timor-Leste (GoTL) faces the unique challenge of responding to these climate change impacts, while addressing the needs of a least developed country (LDC) with one of the most rapidly growing populations in the world. Conservative growth rate projections estimate that the population will more than double to

5million over the next 30 years. With approximately 40% of the population living in coastal areas, the GoTL is seeking to minimize adverse impacts of both, climate change and rapid population growth, on shoreline resilience and the achievement of its development goals.

The objective of the LDCF project is to strengthen resilience of coastal communities by the introduction of nature-based approaches to coastal protection. Issues of coastal areas are complex and cross-sectoral. The project therefore employs an integrated approach, while tailoring activities to address the specific needs, challenges and priorities of the GoTL and support inter- and intra-ministerial coordination for collaborative development planning ensuring protection of coastal areas, as well as identify and research potential revenue streams for long term sustainability.

As mangroves are a vital natural defense to impacts of climate change, extensive mangrove protection and re-afforestation will be supported by the project while also addressing community pressures (i.e. felling for fuelwood) and introduce alternative mangrove-supportive livelihoods, as well as improve public awareness about the important role of mangroves in coastal ecosystems. Timor-Leste’s landscape is generally quite steep, therefore, where relevant, the project looks at upland deforestation and its impacts on coastal areas (i.e. sedimentation, increased runoff and flash floods, and availability of groundwater) and introduces possible solutions to combat the problems.

In line with, under the overall supervision of the Program Manager and guidance of the CTA, the National Project Coordinator will closely work with UNDP country office team and relevant government sector offices for the successful implementation of the project.

Duties and Responsibilities

Project Coordination and Management

Coordinate for the attainment of project outputs by taking overall responsibility for the management and coordination of project activities in the target municipalities and at national level

Undertake day-to-day project coordination under the guidance and supervision of the Program Manager (PM) and with guidance of the Chief Technical Advisor

Coordinate with Program Manager in planning, development and implementation of all project activities

Provide day-to-day technical support for the project team/field coordinators in project activities planning and implementation

Support the PM in the preparation of reports including (quarterly, Annual Report, Annual Project Review, etc.) and provide feedback to UNDP-GEF, the international PM and Project Board on project strategies, activities, progress, and barriers

Coordinate with the international PM in organizing Project Board meetings and other special events related to the achievement of the project’s outputs.

Provide oversight coordination and management to local NGOs and to ensure timely and quality delivery of services and implementation of activities as per grants agreement.

Support in the management of financial resources flow through cash transfers, micro-grant, direct payments to service providers, etc.

Monitoring and Evaluation

Overall tracking and monitoring of financial expenditures in coordination with Operation Officer

Monitor financial resources and accounting to ensure accuracy and reliability of financial reports

Coordinate the distribution of responsibilities amongst team members and monitor the engagement of Field Coordinators and others project team

Organize project regular monitoring and review process jointly with key government partners, NGOs and community organizations

Conduct regular field monitoring of project implementation and provide guidance and support for Field Coordinators, partner NGOs and CBOs

Monitor events as determined in the Project Monitoring Schedule Plan, and update the plan as required

Coordinate with the international PM in managing and monitor the project risks initially identified, submit new risks to the Project Board for consideration and decision on possible actions if required, and update the risk log regularly in ATLAS based on the initial risk analysis submitted

Manage issues and requests for change by maintaining Issues Log

Update the Atlas Project Management module if external access is made available

Assist in developing the project activity plan and monitor progress against the initial quality criteria

Coordinate and monitor effectiveness of interventions of partner NGOs and CBOs in implementing planned project activities

Coordinate project evaluation and audit.

Capacity Building and knowledge Management

Constant communication with international Program Manager, Project Management team, project Board and UNDP staff for collaboration and coordination of smooth implementation of the project

Identify capacity building and training needs of communities and find the human and institutional resources to meet those needs

Provide technical assistance and support to the Field Coordinators, community, CBOs and NGOs for project development, including design and application of indicators and grants monitoring activities

Locate technical and other assistance from local and national NGOs, and agencies that can be channeled to project proponents for project preparation and/or implementation

Assist in the organization of training for local experts and community as required

Monitor the works of service providers and consultants and perform quality assurance on the deliverables

Synthesis lessons learnt and best practices of project

Organize experience sharing workshops with stakeholders as well as field visits to facilitate lesson learning and enhance communication among different stakeholders

Participate in the preparation of analytical case studies on project activities and issues, and disseminate knowledge products and communication materials

Provide continuous information updates for the country office database, as well periodic progress reports

Disseminate guidelines and information material to CBOs and NGOs seeking financial and technical support under the project.

Stakeholders Engagement and Partnership Building

Tags cash transfer climate change climate change adaptation coastal areas community organization conflict management coral reefs development planning disaster risk disaster risk reduction financial resources fisheries groundwater information exchange knowledge management knowledge products knowledge sharing local communities mangrove monitoring and evaluation natural disasters natural resources population growth portuguese project evaluation project implementation project management project manager project monitoring project preparation public works risk analysis rural areas rural development sea level soil erosion tsunami water quality

Coordinate with the international PM in managing relationships with project stakeholders including donors, government counterparts, NGOs and others development partners as required

Coordinate with the international PM in organizing Project Board meetings and special events to achieve the project’s outputs.

Work with co-funding partners and other stakeholders to ensure that their activities/programs are integrated and complementary with those of the GEF LDCF project.

Assume any other function as requested by the Chief Technical Advisor/ Project Manager

Compile Project Progress Report (progress against planned activities, update on Risks and Issues, expenditures) and submit the report to the international PM for further discussion on project Board.

Project Progress and Implementation reporting to the international PM.

Grant Management with local NGOs/LVG recipients.

Coordinate, monitor and provide technical support to Field Coordinators in the project activities implementation.

Document case stories and best practices for learning and sharing , lessons learned log.

Strengthen partnership with MAF and other relevant partners for the success of the project and mobilize resource for scale-up and replication of best practices/achievements.

Competencies

Demonstrates integrity by modeling the UN’s values and ethical standards;
Promotes the vision, mission, and strategic goals of UNDP;
Displays strong cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Treats all people fairly without favoritism.

Functional Competencies:

Ability for team working and team building;
Excellent inter-personal, communication and negotiation skills;
Self-management, emotional intelligence and conflict management;
Extensive information exchange contacts with national and international agencies involved in local and international studies of climate-induced natural disasters, in general, and reduction, in particular;
Sound policy understanding of global development concerns, climate change and disaster risk reduction, and disaster risk/watershed management;
Analytical and strategic thinking/results orientation;
Knowledge sharing;
Experience in participating and following the project cycle, creative capacity solving problems.

Required Skills and Experience

Education:

At least a Bachelor’s degree and 7 years or Master Degree and 5 Years, in Development Studies, Rural Development Management, Project Management, Environmental Science, Natural Resources Management or other related fields to the post.

Experience:

Minimum of 7 years (for BA) or 7 years for (Master’s degree) of working experience in project management, project coordination in government, national and international development organization, preferably in UN organizations is required.

Strong coordination and partnership building experience and close working experience with national government counterparts, partners and donors.

Demonstrated experience in team management, coordination and coaching is required.

Knowledge of climate change adaptation and mitigation as well as coastal rehabilitation sectors is preferred.

Track record of experience in M & E systems.

Experience in creating and managing performance monitoring plans and leveraging performance monitoring data for improving ongoing project management.

Experience working in rural areas and in collaboration with local communities and government officials.

Experience in supervising team members and coaching.

Demonstrated strong interpersonal and motivational skills and sensitivity to the local environment as well as the ability to work with minimal supervision.

Ability and willingness to travel extensively to project sites.

Knowledge of UNDP’s rules and regulations related to administration and finance as well as other business processes will be an advantage.

Language and other skills Requirements:

Experience in the usage of computers and office software packages.

Excellent English writing and presentation skills. Knowledge of Portuguese, Tetum and/or Bahasa is an advantage.

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