Safeguards Analyst (Process Design), Vienna, Austria

Organization: International Atomic Energy Agency (IAEA)

Country: Austria

City: Vienna, Austria

Office: IAEA Vienna, Austria

Grade: P-4

Closing date: Thursday, 1 October 2020

Safeguards Analyst (Process Design)(P4)

( 2020/0403 (007076) )

Organization: SGCP-Process Design Section

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2020-09-03, 12:32:58 PM

Contract Type : Fixed Term


Probation Period : 1 Year

Organizational Setting

The Department of Safeguards (SG) is the organizational hub for the implementation of IAEA safeguards. The IAEA implements nuclear verification activities for over 180 States in accordance with their safeguards agreements. The main objective of the Department is to maintain and further develop an effective and efficient verification system in order to draw independent, impartial and timely safeguards conclusions, thus providing credible assurances to the international community that States are in compliance with their safeguards obligations. Safeguards activities are undertaken within a dynamic and technically complex environment including advanced nuclear fuel cycle facilities and complemented by the political and cultural diversity of the countries.

The Department of Safeguards consists of six Divisions: three Operations Divisions for the implementation of verification activities around the world; three Technical Divisions (Division of Concepts and Planning, Division of Information Management, and Division of Technical and Scientific Services); and three Offices (the Office for Verification in Iran, the Office of Safeguards Analytical Services and the Office of Information and Communication Services).

The Division of Concepts and Planning (SGCP) is responsible for strategic planning, the development and promotion of safeguards concepts and policy, the coordination of research and development activities, the implementation of the quality management system of the Department, and the provision and development of training.

The Process Design Section is responsible for the implementation of an ISO 9001 compliant quality management system in the Department to ensure consistent implementation of well-defined processes. The Section’s activities include guiding the design and implementation of departmental processes, implementing methods to measure process performance and providing feedback and assistance to process owners. The Section is also responsible for delivering training in quality management tools and techniques to staff, managing the Departmental document repository and designing and implementing cost calculation tools. The Section also coordinates knowledge management activities in the Department.

Main Purpose

As a member of a team led by the Section Head, the Safeguards Analyst (Process Design) coordinates one or more of the key processes in the Department’s quality management system including advising on priorities and implementing improvements to the process, and supports the development and maintenance of the management system through involvement in process design implementation, analysis and improvement.


The Safeguards Analyst (Process Design) is: (1) a coordinator of one or more of the key processes in the Department’s quality management system and of knowledge management-related practices and activities within the Department; (2) an analyst and evaluator of the performance of complex technical processes to determine necessary improvements; (3) a facilitator of process improvement groups; (4) a trainer in quality management principles, tools and techniques; and (5) a designer of processes to implement new concepts and approaches.

Functions / Key Results Expected

Coordinate processes in the Department’s quality management system, monitor the effectiveness of their implementation, and propose improvements as necessary.

Lead and facilitate process improvement teams in the Department.

Evaluate and propose improvements to the Department’s quality management system. Design or update processes, as necessary, to implement new or revised safeguards concepts or approaches.

Carry out internal quality audits as assigned.

Tags business information business management civil servants information management information technology international relations knowledge management knowledge sharing nuclear fuel cycle nuclear safeguards quality management research and development systems engineering

Identify, recommend and implement ways to create, share and utilize knowledge within the Department to contribute to a culture of knowledge sharing among departmental staff.

Develop, implement and raise the effectiveness of knowledge management-related practices and activities within the Department.

Propose and coordinate communication strategies designed to enhance awareness of the Department’s quality management system.

Prepare and deliver training to staff of the Department on process improvements, corrective actions, and general quality management practices.

Competencies and Expertise

Core Competencies


Planning and Organizing

Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.


Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.

Achieving Results

Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.


Actively contributes to achieving team results. Supports team decisions.

Functional Competencies


Judgement/decision making


Consults with supervisor/manager and takes decisions in full compliance with the Agency’s regulations and rules. Makes decisions reflecting best practice and professional theories and standards.

Maintains a high level of performance when facing pressure and uncertainty. Able to remain calm and self-controlled, and to respond logically and decisively in difficult situations.

Technical/scientific credibility

Ensures that work is in compliance with internationally accepted professional standards and scientific methods. Provides scientifically/technically accepted information that is credible and reliable.

Required Expertise

FunctionNameExpertise Description

Management and Programme Analysis

Analysis of Best Practices

Ability to identify, collect, synthesize and use best practices.

General Services

Quality Management

Thorough knowledge and awareness of quality management system principles.


Safeguards Inspecting

Knowledge of safeguards verification activities, protocols and practices.


Safeguards System, Basic

Thorough knowledge of safeguards concepts and approaches and how they are used.

Qualifications, Experience and Language skills

Master’s Degree

Advanced university degree in science, engineering, information analysis, business management/administration, operations management, business information technology, international relations with a focus on the nuclear sector, or other related fields.

A minimum of seven years of progressively responsible and relevant work experience in one or more of the following: business process management, operations management, systems engineering, continual process improvement, quality management implementation, or the nuclear field.

Experience in nuclear safeguards and/or nuclear material management highly desirable.

Experience in designing, planning and implementing knowledge management activities is an asset.

Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.


The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $73516 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 37273*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks‘ annual vacation, home leave, pension plan and health insurance


Applications from qualified women and candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process