Procurement Officer, Rome, Italy

Organization: Food and Agriculture Organization of the United Nations (FAO)

Country: Italy

City: Rome, Italy

Office: FAO Rome

Closing date: Monday, 21 September 2020

2001948

Procurement Officer

Job Posting: 31/Aug/2020

Closure Date: 21/Sep/2020, 9:59:00 PM

Organizational Unit : CSDA

Job Type: Staff position

Type of Requisition : Professional

Grade Level : P-3

Primary Location: Italy-Rome

Duration : Fixed term: 2 years with possibility of extension

Post Number : 2005804/2005805

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments.

FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture

Qualified female applicants, qualified nationals of non-and under-represented member countries and person with disabilities are encouraged to apply for this position

FAO does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

All applications will be treated with the strictest confidentiality

The incumbent may be re-assigned to different activities and/or duty stations depending on the evolving needs of the Organization.

Organizational Setting

Procurement Service provides policy and operational support to ensure that the Organization procures goods, works and services based on ‚Best Value for Money‘ principles. The post is located at FAO HQ.

Reporting Lines

The Procurement Officer reports to the Senior Procurement Officer.

Technical Focus

Tender documents, contracts for services and purchase orders for goods.

Key Results

Ensure that procurement activities comply with FAO’s established policies and procedures and reflect best practice for public procurement.

Key Functions

Plans, develops and manages all procurement and contractual aspects of significant complexity;
Advises requisitioning units on the full range of procurement issues, providing support and guidance at all stage of the procurement cycle, meeting objectives under tight deadlines;
Prepares solicitation process, identifies method of solicitation, drafts tendering documents, identifies sourcing strategy and distributes invitations to tender, also using e-tendering system and supports bid/proposals evaluations while ensuring the solicitation process is fair, objective and transparent and that it follows the general principles, as set forth in the FAO Manual Section;
Prepares and presents cases to the relevant Procurement Committees;
Participates in and conducts site inspections, bidder’s conferences and contract negotiations;
Conducts market research to keep abreast of market developments; researches and analyses statistical data and market reports on the world commodity situation, production patterns and availability of goods and services;
Contributes to updating procurement policies and related tools, provides procurement reporting as well as clarification/information for auditing purposes;
Participates in the development of training and related training materials and promotes best practices and capacity development at HQ and the Decentralized Offices;
Provides guidance to new/junior staff and stakeholders;Ensures entry of accurate data using the Organisations ERP and related systems;
Makes initial determinations and recommendations concerning disputes or claims arising from contractual instruments or procurement processes;
Prepares monitoring reports, reviews and analyses data and make recommendations based on findings;
Performs other duties as required.

Specific Functions

Undertakes the buyer function in conformity with FAO’s rules and regulations.

Reviews Letters of Agreement in conformity with the quality assurance function as set forth in FAO’s rules and regulations.

Identifies and makes initial determinations and recommendations concerning disputes or claims arising out of procurement actions.

Organizes and participates in, as appropriate, local tender opening panels and the Local Procurement Committee (LPC).

Coordinates with forwarding agents relating to custom clearance, packing, and shipment of goods and maintains logistics records of such procurement-related activities.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Advanced university degree in Law, Business, Administration, Economics, Public Administration or Commerce or a related field.

Five years of relevant experience in procurement related activities with at least two in public procurement;
Working knowledge of English and limited knowledge of another FAO official language (Arabic, Chinese, French, Russian or Spanish)

Competencies

Results Focus

Teamwork

Tags capacity development continuous improvement knowledge sharing logistics market research procurement procurement officer public administration public sector standards of conduct statistical data transparency

Communication

Building Effective Relationships

Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

Demonstrated knowledge of internationally recognized procurement standards and of all phases of international procurement techniques and operations used in contracting for a diverse range of goods and services

Extent and relevance of experience in public sector procurement dealing with complex contractual issues including revising, drafting of contract, formulating options and proposing recommendations

Extent and relevance of experience in identifying clients‘ procurement-related needs and in providing support and guidance from clients‘ point of view

Demonstrated ability to draft complex documents in English is considered a strong asset

Work experience in more than one location or area of work, particularly in field positions is desirable

FAO staff are expected to adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

GENERAL INFORMATION

FAO reserves the right not to make an appointment.

CONDITIONS OF SERVICE

A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link: http://www.un.org/Depts/OHRM/salaries allowances/salary.htm Other benefits, subject to eligibility, include:

Dependency allowances

Rental subsidy

Education grant for children

Home leave travel

30 working days of annual leave per year

Pension fund entitlements under the UN Joint Staff Pension Fund

International health insurance; optional life insurance

Disability protection

FAO encourages a positive workplace culture to increase inclusivity and diversity within its workforce. FAO applies measures in which all staff members contribute equally and in full to the work and development of the Organization. This includes:

elements of family-friendly policies

flexible working arrangements

standards of conduct.

HOW TO APPLY

To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications and language skills.

Candidates are requested to attach a letter of motivation to the online profile;
Once your profile is completed, please apply and submit your application;
Your application will be screened based on the information provided on your online profile;
Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list;
Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications;
Incomplete applications will not be considered;
Only applications received through the FAO recruitment portal will be considered;
We encourage applicants to submit the application well before the deadline date.

If you need help, or have queries, please contact: Careers@fao.org