Payroll Benefits Assistant, Budapest, Hungary

Organization: Food and Agriculture Organization of the United Nations (FAO)

Country: Hungary

City: Budapest, Hungary

Office: FAO Regional Office for Europe and Central Asia

Closing date: Monday, 28 September 2020

CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT : 2001965

Payroll Benefits Assistant

Job Posting: 07/Sep/2020

Closure Date: 28/Sep/2020, 9:59:00 PM

Organizational Unit : CSLS

Job Type: Staff position

Type of Requisition : General Service

Grade Level : G-5

Primary Location: Hungary-Budapest

Duration : Fixed term: one year with possibility of extension

Post Number : 2000522

Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located

FAO is committed to achieving workforce diversity in terms of gender and nationality

People with disabilities are protected from any type of discrimination during any stage of employment, including the recruitment phase

All applications will be treated with the strictest confidentiality

Organizational Setting

CSLC recommends and administers process management and procedures that need to be executed effectively; ensure the management of quality assurance activities associated with the transactional processes and implementation of service delivery; continuously improve the satisfaction of its customers, internal or external, while pursuing a continuous improvement agenda that will drive up service excellence while driving down the costs of service delivery through process standardization, process automation and self-service capabilities. This post will be based in the Payroll Unit and the incumbent may be re-assigned to different activities within the CSLC depending on the evolving needs of the Organization.

Main Purpose

The Payroll Assistant performs a broad range of activities requiring in-depth analysis and interpretation of relevant policies, procedures and practices.

Supervision Received/Exercised

The Payroll Assistant reports to the Payroll Associate. Supervision received is focused on facilitating service delivery. The incumbent provides guidance and training to support staff.

Working Relationships

The Payroll Assistant maintains contacts with managers, staff and stakeholders within the unit and the SSC. The incumbent collaborates closely with colleagues in other units of the SSC, ensuring the quality and consistency of programme/projects support services.

Key Functions/Results

Prepares and verifies inputs to the monthly payroll process (E.G. Batch Element Entries, one-off entitlement, etc) including the details of the interfaces with other systems in the Organization (e.g. AP, Credit Union, Telephone Billing, O/T and N/D), working directly with the responsible requesting unit to ensure smooth, efficient processing

Monitor and ensure the timely clearance of advances by preparing payroll recoveries as one of the inputs to the monthly payroll process or by contacting the field offices (or ex-employees) where necessary;
Reconcile payroll related clearing accounts

Verify payroll assurance reports, particularly those detailing staff members with high allotment amounts, zero allotment amounts, negative net pay and others as needed, reporting discrepancies;
Execute database queries, identifying discrepancies and reporting back to the PBU officers, identifying and/or performing correcting actions as directed;
Implement eligibility and rate calculation changes to the various entitlements supported by the Organization’s payroll system

Adapt/amend payroll fast-formulas, and perform relevant tests and verifications

Check for correctness and completeness all overtime and night differential requests for HQ; identify under or over-estimated claims, resolve discrepancies where possible bringing to the attention of the supervisor when retroactive corrective action is required

Update data in the Payroll/Oracle Advanced Benefits system applying standard procedures (input new duty stations attributes, amend dependency status)

Distribute payroll output reports detailing payments to third parties (e.g. Allianz, UNJSPF, FAO Credit Union, Staff Associations) after completion of the monthly payroll cycle

Perform specific exceptions actions (e.g. data corrections, overrides) related to the HR system in particular provide support to user related queries for issues arising through the use of the system.

Take corrective and retroactive actions related to payroll entitlements

Prepare payroll certificates for staff members taxable in the USA, and for other staff members when requested.

Impact Of Work

The incumbent’s work impacts directly on the smooth and efficient operations of systems support activities of the unit. He/she plays a lead role in the coordination and provision of the support services for the successful achievement of the unit’s mandate.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Education: Secondary School Education

Experience: Four years of systems support experience in Finance or Entitlement HR

Languages: Working knowledge (Level C) of English

IT Skills: Good knowledge of the MS Office Applications, Internet and office technology equipment

Competencies

Results Focus

Teamwork

Communication

Tags continuous improvement knowledge sharing payroll support services transparency

Building Effective Relationships

Knowledge Sharing and Continuous Improvement

Technical Skills

Thorough knowledge of corporate computerized financial/travel/human resources systems

Good knowledge of database applications using access or other database query products

Desirable Qualifications And Skills

Experience with the HRMS/Payroll and AP applications of an ERP

Experience in payroll and working with database applications is an asset

Limited knowledge (level B) of a second FAO language (French, Spanish, Arabic, Russian or Chinese)

Assessment

Evaluation of qualified applicants may include an assessment exercise and a technical / competency-based interview.

FAO staff are expected to adhere to FAO Values of Commitment to FAO,

Respect for All and Integrity and Transparency

ADDITIONAL INFORMATION

FAO does not charge a fee at any stage of the recruitment process (application, interview, processing)

Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list

The length of the appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to extension of appointments

Selected candidates need to reside within commuting distance from the FAO office. ‚Commuting distance‘ means the distance within which staff members can travel daily between their place of work and their residence.

No international benefits will be payable as selected candidates are recruited locally and paid in the local currency of the office location

Other similar positions may be filled from this vacancy notice

For additional information visit the FAO employment website: http://www.fao.org/employment/home/en/

REMUNERATION A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link: http://www.un.org/Depts/OHRM/salaries allowances/salary.htm

HOW TO APPLY

To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Once completed, please apply and submit your application, with language certificates as attachments. Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications. FAO reserves the right to request candidates to undertake a language test in the future, as appropriate

Incomplete applications will not be considered

Only applications received through the recruitment portal will be considered

If you need assistance please contact: Careers@fao.org