Compliance Officer, Jakarta, Indonesia

Organization: World Health Organization (WHO)

Country: Indonesia

City: Jakarta, Indonesia

Office: WHO Jakarta

Grade: P-3

Closing date: Monday, 12 October 2020

Compliance Officer

( 2003609 )

Grade : P3

Contractual Arrangement : Temporary appointment under Staff Rule 420.4

Contract Duration (Years, Months, Days) : 2 years

Job Posting: Sep 22, 2020, 4:32:52 AM

WHO is a specialized agency of the United Nations with objectives to promote health, keep the world safe and serve the vulnerable. The WHO Indonesia Country Office directs and coordinates the authority for health by supporting the Indonesian Government in the formulation, implementation and evaluation of national health policies, strategies and plans, setting norms and standards, improving knowledge dissemination and management, monitoring country health situation and building sustainable institutional capacity.

The Country Office continually improves its administrative efficiency in managing financial and human resources in a results-oriented and transparent manner. This is crucial for the organization to deliver appropriate technical assistance to the Government.

The objective of the Programme is to deliver WHO core functions at the country level, with particular focus of the Organization’s directing and coordinating role for international work. The specific unit objective is to facilitate programme delivery by carrying out budget and financial management in an efficient and effective manner and provide analytical advice to programme delivery collaborators, staff and consultants in all aspects of administrative and financial operations including budget and finance, human resources, procurement, travel, logistics, etc. The incumbent will look into the compliance and risk management aspects of financial implementation; identify/respond to risks, maintain a record of risks mitigated/averted and suggest better ways and means of financial implementation.

DESCRIPTION OF DUTIES

Under the direct supervision of Administrative Officer and overall guidance of WR, the incumbent will: 1) Identify internal constraints which undermine compliance within WCO’s programme and operations, and propose corrective measures, review the current approaches available on assessing, measuring and mitigating risks;
2) Design tools and propose risk mitigation and compliance measures in key operational areas, including inter alia procurement, human resources, finance and security in collaboration with the primary focal points of these respective units;
3) Provide support in the implementation of WHO collaborative programmes, especially budgetary and financial implementation, recording and reporting through use of managerial tools;
4) Develop and maintain standard operational procedures (SOPs) and checklists for effective support and service delivery to the technical programmes in the WHO country office and overseeing the relevant team for accurate and timely reporting to the WR for informed decision-making;
5) Assist AO in closely monitoring implementation of assessed and voluntary contributions (AC/VC) for programme activities and ensuring compliance with WHO financial regulations and best practices followed;
6) Verify and provide budget clearance to project proposals, correspondence and requests, ensures compliance with financial regulations, policies and procedures;
7) Follow-up on recommendations of Internal Oversight Service, regional review mission and internal/external audit team related to budget and finance aspects of implementation;
8) Provide analytical inputs, maintain and update risk management registers/tools to identify areas requiring attention; rectification of oversights and alert in advance to the programmes and/or WR for appropriate risk management/mitigation measures;
9) Train and sensitize country office staff with the WHO financial rules and regulations and ensure inventory records are in place;
10) Work closely with planning and technical unit to ensure WCO’s awards and accounts are managed well and necessary budgetary and financial actions in GSM are implemented on time, including WP funding requests, submission of award budgets, reprogramming requests and expenditure batches while ensuring timely response to technical unit’s requests;
11) Develop and maintain an accurate financial tracking system of all financial activities and monitor implementation rates and prepare appropriate reports;
12) Any other relevant duties as may be assigned by the supervisor;
13) Submit an end of assignment report (mandatory).

REQUIRED QUALIFICATIONS

Education

Essential : University degree in Business Administration, Public Administration, Finance or related field.

Desirable : Master’s Degree in business/Public administration, finance, accounting or related field.

Experience

Essential : At least five years of experience in financial management, internal control and related monitoring processes and systems, including some years of international experience.

Desirable : Experience working in United Nations or an international organization. Experience in designing, policy development and implementing internal control and compliance.

Functional Skills and Knowledge

Thorough knowledge of Accounting and budgetary principles and their application, and best practices.

Strong analytical, communication and problem-solving skills

Ability to adapt in multicultural environment, establish and maintain good working relationships.

Knowledge of WHO rules, regulations, policies and practices would be an asset.

Technical expertise and overall attitude at work are also mandatory competencies.

WHO Competencies

Teamwork

Respecting and promoting individual and cultural differences

Communication

Producing results

Ensuring the effective use of resources

Use of Language Skills

Essential : Expert knowledge of English.

Desirable : Other Skills (e.g. IT):

Proficiency in computer and Microsoft office application, handling of web-based management systems. Knowledge of GSM or another ERP system.

REMUNERATION

WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 60,962 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 1727 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

ADDITIONAL INFORMATION

This vacancy notice may be used to fill other similar positions at the same grade level

Only candidates under serious consideration will be contacted.

A written test may be used as a form of screening.

Tags financial management financial regulations human resources internal oversight logistics procurement public administration risk management

In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

Staff members in other duty stations are encouraged to apply.

For information on WHO’s operations please visit: http://www.who.int.

WHO is committed to workforce diversity.

WHO’s workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.

WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

WHO has a mobility policy which can be found at the following link: http://www.who.int/employment/en/. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.

Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.

*For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220.