Programme Finance Assistant, Amman, Jordan

Organization: UNDP - United Nations Development Programme

Country: Jordan

City: Amman, Jordan

Office: UNDP Iraq, Amman

Closing date: Tuesday, 13 October 2020

Programme Finance Assistant

Advertised on behalf of : Location : Amman, JORDAN

Application Deadline : 13-Oct-20 (Midnight New York, USA)

Type of Contract : Service Contract

Post Level : SC-6

Languages Required : Arabic English

Starting Date : (date when the selected candidate is expected to start) 01-Dec-2020

Duration of Initial Contract : 12 months

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the center of all its efforts, UN Women will lead and coordinate United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It will provide strong and coherent leadership in support of Member States‘ priorities and efforts, building effective partnerships with civil society and other relevant actors.

Reporting to the Programme Associate, the Programme Finance Assistant will assume the financial responsibility to support various tasks related to Implementing Partner’s financial management and the financial support of the overall Programme Support Unit’s in close cooperation with Programme Unit as well as with the Operations team in the Jordan Country Office.

Duties and Responsibilities

The Programme Finance Assistant will undertake the following tasks related to the implementation of the UN Women programmes: 1.Provide administrative and programme support to Programme Unit

Support the efficient and timely implementation of programmes‘ activities.

Assist in the development of programmes‘ workplans and provide support for monitoring of progress.

Establish and maintain the programmes‘ follow-up system for actions and deadlines;
Support to coordination efforts with programmes‘ partners and ensuring flow of information with women’s organizations, government organizations, and local NGO’s; arranging for meetings with stakeholders and draft minutes of meetings as requested.

Draft formal correspondence, in both Arabic and English, as needed.

Support organizing workshops, activities and events related to the programme interventions, as needed.

Support the collection and analysis of data related to the programmes‘ related baselines and targets;
Support in the inputting of the annual work plan and budget development exercise in consultation with the Programme Specialist and the programme team;
Participate in reviewing civil society partners narrative reports and provide feedback as necessary.

2. Provide finance support to the Programme Unit Support the programme team with financial resources management and controls;
Prepare supporting documents for payments and financial reports;
Prepare for internal and external audits and perform spot checks on implementing partners to maintain adherence to UN Women’s rules and regulations;
In cooperation with the finance team, monitor financial activity for unusual activities or transactions, investigate anomalies and report to the supervisor conclusions and/or present recommendations for actions/decisions;
Draft and present information and data for use in the planning of financial resources and the formulation of work plans and budgets;
Support the programme team in preparation of budget and delivery plans and keeping track of expenditure;
Follow up with government and non- government partners on submission of quarterly financial reports (Face forms); visit the partners regularly to verify reported expenditures against submitted financial documents.

Support the programme managers to ensure timely and quality liquidation of advanced funds.

Support programme managers in the creation of project budgets in Atlas, preparation of budget revisions, revision of project award and project status, operational and financial closure of ATLAS projects;
Support programme managers in linking projects results with RMS, prepare and establish RMS budgets with project managers.

Track the appropriation and timely use of financial resources and advise direct supervisor accordingly;
Support programme managers and monitoring and evaluation team in country for requests for preparation of financial donor reports and review and comment on draft reports provided prior to finalization;
3. Supports knowledge building and knowledge sharing, focusing on achievement of the following actions:

Participation in workshops and trainings as requested by the Project Manager;
Contributions to knowledge networks and communities of practice;
Supporting in the preparation and implementation of dissemination plans of knowledge products;
Keeping up to date with the latest advancement in the field of information and knowledge sharing.

Others: Any other duties as requested

Key Performance Indicators:

Timely, complete, and accurate financial transactions/activities/documentation

Timely and accurate advice on UN Women financial rules and regulations

Timely and regular monitoring of financial resources management system and timely expenditure of financial resources

Tags communities of practice empowerment of women finance assistant financial management financial resources gender mainstreaming human rights humanitarian assistance knowledge products knowledge sharing monitoring and evaluation peace and security peoplesoft project manager trainings women and girls

Timely and accurate support to budget formulation and controlling allotments

Timely and accurate monitoring of internal expenditures control systems

Timely and accurate drafting of management financial reports

Competencies

Core Values:

Respect for Diversity

Integrity

Professionalism

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues

Accountability

Creative Problem Solving

Effective Communication

Inclusive Collaboration

Stakeholder Engagement

Leading by Example

Please visit this link for more information on UN Women’s Core Values Competencies: https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-values-and-competencies-framework-en.pdf?la=en&vs=637

Functional competencies:

Strong knowledge of financial rules and regulations and accounting principles;
Strong knowledge and application skills of IT tools and understanding of management systems;
Strong knowledge of spreadsheet and database packages;
Ability to provide input to business processes re-engineering, implementation of new systems;
Ability to administer and execute financial and accounting processes and transactions.

Good knowledge of Result-Based Management

Required Skills and Experience

Education and certification:

Diploma degree in Business Administration, Finance or any related field is required

Bachelor’s degree in finance and accounting is an asset

Experience:

Minimum of 5 years of progressively experience working in project support, providing finance and financial management;
Previous experience with humanitarian assistance/organizations, UN system or international organizations

Previous technical expertise in the area of gender equality is a strong asset.

Experience in the use of PeopleSoft ATLAS is an asset.

Previous coordination experience in Civil Society and Government Institutions is an asset

Language Requirements:

Fluency in English and Arabic is required

Knowledge of the other UN official working language is an asset.

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from P11 form. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.