Administrative and General Service Officer, Tirana, Albania

Organization: Organization for Security and Co-operation in Europe (OSCE)

Country: Albania

City: Tirana, Albania

Office: OSCE Tirana

Closing date: Monday, 26 October 2020

Issued by: OSCE Presence in Albania

Vacancy number: VNALBS00548

Vacancy type: International Seconded

Field of expertise: Supply and Logistics

Functional level: Senior professional

Grade: S2

Number of posts: 1

Duty station: Tirana

Date of issue: 29 September 2020

Deadline for application: 26 October 2020 - 23: 59 Central European Time (CET/CEST)

General Minimum Requirements

The general minimum requirements for working with the OSCE are:

Excellent physical condition

Possession of a valid automobile driving license and ability to drive using manual transmission

Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure

Field of Expertise Requirements

The general minimum requirements for working in this field of expertise are:

First-level university degree in logistics, business/public administration, engineering or related field or proven experience in any discipline of logistics management and support, such as procurement, mission management, inventory or warehouse management and support

Level of Professional Competence Requirements

Furthermore, this level of responsibility requires the following:

Education:

First-level university degree in a relevant field

Experience:

Minimum 6 years of relevant professional experience

Mission Specific Requirements

Additionally, this particular post has specific requirements:

Mandatory:

Strong background in Transportation/Logistics/ Material Management

Knowledge of budgets

Strong managerial skills as well as good communication, analytical and planning skills

Tags albanian language communication technology logistics oracle procurement project implementation road safety support services warehouse management

Professional fluency in English, both oral and written

Flexibility and ability to work under pressure, with minimum supervision and with limited time frames

Willingness and ability to work in a challenging environment

Abiliy to operate windows applications, including word processing and e-mail

Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender and diverse political views, while maintaining impartiality and objectivity

Desirable:

Experience of working with ERP systems (Oracle preferred)

Previous field experience with OSCE or another international organization

Knowledge of the region

Knowledge of the Albanian language

Tasks and Responsibilities

Under the direction of the Head of Presence in Albania and direct supervision of the Chief of Fund Administration (CFA), the Administrative and General Service Officer is in charge of procurement and contracting, assets and supply management, logistic control, transport and maintenance management and Information and Communication Technology. Leading a team of currently 12 supervisees, the incumbent specifically performs the following duties:

Supporting the CFA in reviewing policies and formulating procedures to improve the Presence’s resource management and to streamline the provision of support services; liaises with the CFA on budgetary issues; Planning and managing the procurement actions, and supply commodities in a cost-effective manner; developing standards and criteria for the evaluation of goods, services, supplier capacity, supplier evaluation, etc.; Performing duties of Contracting Officer for the Common Operation Contracts and drafts the Contracts and Agreements related to the Project implementation as needed; Is responsible for maintaining and monitoring an accurate and complete record of all material and supply in the Presence; ensuring correct record of all assets in the Oracle system for the Project Offices and the Presence Headquarters; Implementing the procedures of the Asset Management Instructions and decisions of the Fund Material Management Committee; Controlling and ensuring the efficient utilization of funds appropriated for logistic support and building management services; supervising the preparation of budget estimates for all assets and services expenditures; Co-ordinating, overviewing and supervising of maintenance, changes, upgrades and services, as well as any other operations within the Information and Communication Technology (ICT) Unit at the executive structure. Acknowledging and respecting the necessary compliance with the organisations IT security standards, the rules, the regulations and the strategy of the Organisation; Supervising the Document Management, Reception Services and any other tasks related to General Services of the Presence; Liaising with the OSCE Secretariat on field equipment, supply, procurement, contracting and transport matters, and other relevant issues as appropriate; Planning and co-ordinating the maintenance of the vehicle fleet and generators in the Presence; advising mission members on transport issues and road safety; Organizing the maintenance of the Presence’s premises and equipment as required; Performing other related tasks as required.

For more detailed information on the structure and work of the OSCE Presence in Albania please see: //www.osce.org/presence-in-albania‘>https: //www.osce.org/presence-in-albania

The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds. Please note that nationals or permanent residents of the country of the duty station are not eligible to apply.

Candidates should, prior to applying, verify with their respective nominating authority to which extent financial remuneration and/or benefit packages will be offered.

Please apply to your relevant authorities several days prior to the deadline expiration to ensure timely processing of your application. Delayed nominations will not be considered.