Engineering Specialist - COPS Project, Kabul, Afghanistan

Organization: UNDP - United Nations Development Programme

Country: Afghanistan

City: Kabul, Afghanistan

Office: UNDP Kabul, Afghanistan

Grade: P-3

Closing date: Monday, 12 October 2020

Job ID: 32905

Practice Area - Job Family: Crisis Prevention and Recovery

Vacancy End Date: (Midnight New York, USA) 12/10/2020

Duty Station: Kabul, Afghanistan

Education & Work Experience: G-Bachelor’s Level Degree - 7 year(s) experience, I-Master’s Level Degree - 5 year(s) experience

Languages: English

Grade: P3

Vacancy Type: FTA International

Posting Type: External

Bureau: Asia & the Pacific

Contract Duration: One (1) Year with the possibility of extension

Background

Job Purpose and Organizational Context

UNDP Global Mission Statement:

UNDP is the UN’s global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in 166 countries, working with national counterparts on their own solutions to global and national development challenges.

UNDP Afghanistan Mission Statement:

UNDP supports stabilization, state-building, governance and development priorities in Afghanistan. UNDP support, in partnership with the Government, the United Nations system, the donor community and other development stakeholders, has contributed to institutional development efforts leading to a positive impact on the lives of Afghan citizens. Over the years UNDP support has spanned such milestone efforts as the adoption of the Constitution, Presidential, Parliamentary and Provincial Council elections, institutional development through capacity-building to the legislative, judicial, and executive arms of the state, and key ministries, Government agencies, and commissions at the national and subnational levels.

In line with the 2030 Agenda, UNDP supports the Government in aligning the Sustainable Development Goals (SDGs) with the national development strategies, planning/budgeting processes as well as generating awareness on SDGs among all stakeholders: government, non-government, private and development partners.

UNDP Programmes in Afghanistan have benefited from the very active support of donors. UNDP Afghanistan is committed to the highest standards of transparency and accountability and works in close coordination with the United Nations Assistance Mission in Afghanistan and the UN system as a whole to maximize the impact of its development efforts on the ground.

Project Context:

UNDP has administered the Law and Order Trust Fund for Afghanistan (LOTFA) and supported the payment of salaries of the Afghan National Police (ANP) personnel, the institutional development of the Ministry of Interior Affairs (MOIA), and police professionalization of the ANP since 2002. Based on consultations conducted in 2017, a growing view emerged that the scope of LOTFA should be expanded to include the entire justice chain (police, courts and corrections) and cover all institutions across the entire Rule of Law sector, with an increased focus on anti-corruption. Accordingly, the LOTFA Steering Committee approved a new Trust Fund Terms of Reference (TOR) with four Thematic Windows: 1) Security, 2) Justice, 3) Anti-Corruption, and 4) MOIA Payroll.

The Security Window is LOTFA’s largest programme window given the volume of programmatic resources, the total number of projects, as well as the range of programmatic areas it supports from community and urban security policing services to public administration reform in MOIA. Under the Security Window, new projects are currently being designed and developed in alignment with the national strategies, plans and policies and with the Fund’s Strategic Framework. Developing relevant projects under LOTFA which are relevant and impactful for the MOIA, the ANP and the community is of utmost importance given the changing security environment in Afghanistan.

A survey conducted in 2018 found that only 42.1% of Afghans view the ANP as being ‚honest and fair‘, while 42% of respondents expressed ‚fear of encountering the Police‘ .

The survey results show that significant improvements are needed if the MOIA is to achieve the objective of transforming the ANP into a professional community-centered law enforcement agency using community policing as a critical methodology to refocus police priorities to provide community-police services.

Under the LOTFA Security Window, the Community-oriented Policing Services (COPS) project will builds and expands on proven methods of improving relations between police and local communities in Afghanistan with the objective to improve the delivery of police services at the community level. This is expected to improve security and security within communities, resulting in improved public trust towards the rule of law and security institutions. The project will initially focus on the Provincial Headquarters and Police Districts in Kabul.

The project is expected to achieve four outputs: (1) Improved capacity of Police Provincial Headquarters to lead and sustain reform; (2) Improved police response to community needs and priorities; (3) Constructed/rehabilitated standard Police Districts (PDs) to support community-oriented policing; (4) Improved administrative services at PD levels to support police services.

The Project is part of UNDP’s overall strategy to support the MOIA and ANP at different levels: (1) Ministry; (2) Provincial police headquarters; and (3) District Police Stations, as well as across different thematic issues identified by the MOIA: (1) Public Order and Security; (2) Law Enforcement and Counter Crimes; (3) Public Services; (4) Institutional Reform; (5) Counter Narcotics; (6) Counter Corruption; and (7) Gender and Human Rights.

This Project supports the general approach through key interventions through catalytic interventions to support reform within the MOIA and Afghan National Police (ANP). The three key interventions supported through this project are (1) Police Emergency Response Services (PERS) - which aims to re-establish a police emergency call centre and improve police responses; (2) Policewomen’s Training - which aims to increase the number and quality of policewomen within the ANP; and (3) the construction of the Deputy Minister for Support Building - which provides much needed infrastructure to support the responsibilities of the MOIA’s Office of the Deputy Minister for Support. These key interventions will provide key support to important reform areas within the MOIA and ANP and provide them with a strong foundation upon which to undertake further reforms within the ANP and the way that policework is undertaken within Afghanistan.

UNDP is supporting the construction of an office structure for MOIA’s Deputy Minister for Support. The Ministry of Urban Development (MOUD) is finalizing the construction work, while UNDP focuses on the conduction of quality assurance and quality control over the construction through a third-party company. Throughout this process, close coordination and communication will be maintained between MOIA, MOUD, UNDP and the donor.

The Engineering Specialist will be matrix-managed by the Head-Governance for Peace Unit as the primary supervisor, and the CSM Project Manager as the secondary supervisor. The management arrangements may be reviewed and revised, subject to the engineering requirements of new projects developed under LOTFA. The Engineering Specialist is responsible for the following key functions, in addition to supervising and providing guidance to the Project Engineer:

1. Support project assessments, designs, tendering and contract management;
2. Project implementation management, monitoring, oversight and reporting;
3. Facilitate knowledge building and knowledge sharing on engineering monitoring and evaluation.

The Engineering Specialist will be based in the UNDP project office in Kabul and commute regularly to the project site as well as MOIA as required.

Duties and Responsibilities

Summary of key functions:

Support project assessments, designs, tendering and contract management:

Project implementation, management, monitoring, oversight and reporting:

Facilitate knowledge building and knowledge sharing on engineering monitoring and evaluation:

1) Support project assessments, designs, tendering and contract management:

Ensure the assessment of targeted sites in liberated areas where/when applicable including physical assessment, verification, monitoring and/or desk-review of reports of conducted assessments;
Provide strategic input and guide the preparation and/or finalization of site-assessment reports that inform progress and further procurement activities;
Execute the planning, design and implementation of infrastructure development and/or refurbishment projects in accordance with MOIA processes and ensuring adherence to UNDP policies and procedures;
Undertake or provide staff with instructions for site visits to project sites within the country, and conduct data collection, technical assessments of buildings and infrastructure as required, according to specific requirements and identified needs;
Ensure the development of project feasibility studies, analyzing pros and cons, benefits, cost estimations budgets, risks and constraints, recommending best options and solutions;
Provide substantive input into the development of concept, preliminary or detailed designs (preparing, writing and assembling drawings, schematics, master plans, design calculations and reports, technical specifications) and requiring a detailed knowledge of the international (and some knowledge/understanding of local) standards and codes;
Preparation of Specification Documents, Project Proposal Documents, Scope of Works, and any similar documents in collaboration with the team;
Prepare technical documentation related to bidding processes, for construction or design services, inclusive of evaluation methodologies and reports;
Manage the process and coordinate with design service companies for quality deliverables;
Provide technical guidance that supports a successful construction procurement process.

2) Project implementation, management, monitoring, oversight and reporting:

Responsible for management of contractors and national engineers overseeing the rehabilitation civil, electrical and mechanical works at site, where/when possible, ensuring that the preparation and execution of the works are in accordance with the approved bill(s) of quantities and within the established time frame;
Conduct and/or direct regular site visits and monitoring missions in conjunction with line directorates and end-users to identify any issues and take corrective action, where necessary, as well as draft and submit inspection and monitoring reports and ensure timely execution of planned projects;
Provide guidance and subject matter expertise to the LOTFA team in developing and verifying any alterations to the scope of works in a construction contract, i.e. addition, substitution or omission from the original scope of works;
Conduct construction inspection, including inspection of materials and equipment prior to and subsequent to installation;
Tags architect autocad capacity development civil engineering community policing contract management data collection development strategies elections feasibility studies human rights immigration law knowledge management knowledge sharing law enforcement local communities monitoring and evaluation payroll procurement project implementation project management project manager public administration public administration reform public services quality control rule of law sdgs subject matter expert sustainable development sustainable development goals transparency urban development

Prepare project bi-weekly reporting on activities and provide outcome-level inputs to programme quarterly reports;
Advise the relevant UNDP personnel/stakeholders with project contracting requirements;
Check and certify the progress/completion of works presented by the contractor.

3) Facilitate knowledge building and knowledge sharing on engineering monitoring and evaluation:

Undertake field visits to ensure compliance and timely execution of the planned projects;
Consultation, Collaboration and coordination with MOIA, MOUD, and other stakeholders on engineering issues;
Be an active participant and leader in the professional engineering community remaining abreast of latest developments and professional norms, standards, tools and methodologies;
Contribute to capacity development, particularly with national counterparts to enhance the enabling environment for greater national ownership of construction activities.

Competencies

Core

Innovation

Ability to make new and useful ideas work

Leadership

Ability to persuade others to follow.

People Management

Ability to improve performance and satisfaction.

Communication

Ability to listen, adapt, persuade and transform.

Delivery

Ability to get things done while exercising good judgement.

Technical/Functional

Project Management

Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals; Ability to make decisions that align with strategy, vision and mission.

Partnerships

Ability to engage with other agencies, donors, and other development stakeholders and forge productive working relationships

Quality Assurance

Ability to identify and prioritize risks, and organize action around mitigating them.

Monitoring and Evaluation

Knowledge of methodologies, assessment tools, systems and apply practical experience in planning, monitoring, evaluating and reporting and ability to apply to practical situations

Anti-Corruption

Knowledge of anti-corruption concepts, principles and policies and the ability to apply in strategic and/or practical situations.

Knowledge Management

Ability to capture, develop, share and effectively use information and knowledge.

Required Skills and Experience

Education:

Master’s or Bachelor’s degree in civil engineering, internationally recognized.

Experience:

Minimum 05 years with Master’s and 07 years with Bachelor’s of relevant experience at the national or international level in engineering, including demonstrated experience in building construction and civil works project management;
Experience in handling of tender documents for various types of sizeable engineering works, including technical inputs/specifications for the procurement of services using the conditions of international lending/funding agencies;
Experience in designing police / security infrastructure projects especially in crisis-affected countries;
Knowledge of international QA/QC standards for design and construction, including regulations about accessibility and safety at work for women and men;
Experience with UN and/ or international organizations working in crisis-affected countries will be an asset;
Experience of working with government counterparts building national capacities is an asset;
Experience in project management is an asset.

Language Requirements:

Fluency in written and spoken English.

Other:

Computer proficiency, including working knowledge of MS Office products (Word, Excel, PowerPoint), web-based management systems;
Use of project management-related software (e.g., MS Project).

Proficiency in AutoCAD or other design software and applications associated in architectural designing is an asset.

Disclaimer

Important information for US Permanent Residents (‚Green Card‘ holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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