Management Specialist, Better than Cash Alliance, New York, United States

Organization: UNDP - United Nations Development Programme

Country: United States

City: New York, USA

Office: UNDP New York, USA

Grade: P-3

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Closing date: Wednesday, 14 October 2020

Job ID: 32953

Practice Area - Job Family: Management Capacity Development

Vacancy End Date: (Midnight New York, USA) 14/10/2020

Duty Station: New York, United States

Education & Work Experience: G-Bachelor’s Level Degree - 7 year(s) experience, I-Master’s Level Degree - 5 year(s) experience

Languages: English, French

Grade: P3

Vacancy Type: FTA International

Posting Type: External

Bureau: UNCDF

Contract Duration: 1 Year with possibility for extension

Background

The United Nations Capital Development Fund (UNCDF) makes public and private finance work for the poor in the world’s 47 least developed countries. With its capital mandate and instruments, UNCDF offers ‚last mile‘ finance models that unlock public and private resources, especially at the domestic level, to reduce poverty and support local economic development.

UNCDF’s financing models work through three channels: inclusive digital economies, connecting individuals, households, and small businesses with financial eco-systems that catalyze participation in the local economy, and provide tools to climb out of poverty and manage financial lives; local development finance, that capacitates localities through fiscal decentralization, innovative municipal finance, and structured project finance to drive local economic expansion and sustainable development; and investment finance, that provides catalytic financial structuring, de-risking, and capital deployment to drive SDG impact and domestic resource mobilization. By strengthening how finance works for poor people at the household, small enterprise, and local infrastructure levels, UNCDF contributes to Sustainable Development Goal-SDG 1 on eradicating poverty and SDG 17 on the means of implementation. By identifying those market segments where innovative financing models can have transformational impact in helping to reach the last mile and address exclusion and inequalities of access, UNCDF contributes to a broad diversity of SDGs.

UNCDF hosts the Secretariat of the Better Than Cash Alliance.

The Better Than Cash Alliance is a partnership of 75 governments, companies and international organizations that accelerates the transition from cash to digital payments in order to reduce poverty, drive inclusive growth and accelerate the achievement of the Sustainable Development Goals.

Billions of dollars in cash payments and transfers are made daily in emerging and developing economies, including payment of salaries, social welfare and relief, payments to suppliers, remittances, etc. The problems with these cash payments include a lack of transparency, accountability and security, as well as inefficiency. Furthermore, the individuals who receive the cash payments are often part of the 1.7 billion excluded from the formal financial sector. This means they are excluded from access to a range of appropriate and affordable financial services to help them save safely, take advantage of economic opportunities and reduce their vulnerability to risk.

Shifting these payments from cash to digital has the potential to improve the lives of low income people, particularly women -who are twice as likely to be excluded from the financial system, while giving governments, the development community and the private sector a more transparent, time and cost efficient, and often safer means of disbursing payments. Digitizing payments can also contribute to women’s economic participation by providing them with more control over family finances, increasing personal security, and improving economic opportunities.

The Alliance Secretariat works with its 75 members to navigate their digitization journeys, by:

Providing advisory services based on member priorities

Sharing action-oriented research and fostering peer learning

Conducting advocacy at national, regional and global level

The Better Than Cash Alliance Secretariat Core Values:

Achieving together

Striving for excellence

Service oriented

Results oriented

The Alliance is looking to hire a Management Specialist, P-3 for its programme management operations and support, based in New York, USA. The role reports to the Deputy Project Manager, BTCA P-5 and is expected to work closely with all BTCA programme staff spread it in different locations worldwide.

For more information on BTCA, please visit the website: http://www.betterthancash.org/

Duties and Responsibilities

Summary of key functions:

Finance and Programme Planning - leads on financial planning including cash flow management and financial management processes; ensures BTCA team plans and implements the programme efficiently and effectively;
Performance Management Mechanisms and Monitoring - Establishes and ensures the observance of mechanisms to monitor staff and consultants performance. Provides support to staff and consultants to achieve targets as needed. Reports on performance to BTCA and UNCDF management and external parties;
Donors & Funders‘ Relationship Management - Maintains active relationships with current and potential funders, reporting to them and keeping them across BTCA’s work. Manage the preparation of documents for Executive Committee meetings and ensure proper follow up;
Liaison with the UNCDF Office of Finance and Management Services (FMS) , Partnerships, Policy and Communications (PPC) and Programme Management Support (PMSU) Units/Teams- in partnership with relevant BTCA staff, facilitate relationships with UNCDF FMS and PMSU teams on procurement, finance and personnel issues.

Detailed Description of Job Duties and Responsibilities:

1. Finance and Programme Planning - leads on financial planning including cash flow management and financial management processes; ensures BTCA team plans and implements the programme efficiently and effectively:

Ensures effective and accurate financial management by implementing proper planning, budget forecasting, cash flow management, expenditure tracking and audit of financial resources in accordance with UNCDF rules and regulations;
As a member of the BTCA management team, develops and implements an effective operational strategy, providing guidance and support to BTCA programme management and other team members on programme implementation in line with the UNCDF corporate operational strategies.

Supervises BTCA Programme Associate and support staff, providing oversight and guidance;
Ensures facilitation of knowledge building and sharing with regards to programme management processes, highlighting lessons learnt/best practices, and sound contributions to UNCDF knowledge networks and communities of practice;
Analyzes and identifies opportunities to ameliorate business processes and knowledge management including the use web-based and other systems and databases (e.g. Salesforce) as needed to enhance efficiency and accountability and ensure the maintenance of a secure, reliable archive of program documents.

Identifies and pursues opportunities for collaboration with other UNCDF teams (e.g. Financial Inclusion Practice Area (FIPA).

2. Performance Management Mechanisms and Monitoring - Establishes and ensures the observance of mechanisms to monitor staff, consultants and internal indicators of progress towards goals. Provides support to staff and consultants to achieve targets as needed. Reports on performance to BTCA and UNCDF management and external parties:

Coordinates weekly team meetings, ensuring items of strategic importance are added to the meeting agenda, preparing documents as needed and ensuring accountability on followup actions;
Develops and implements systems for regular internal tracking/monitoring and evaluation procedures as needed to ensure BTCA is on track to meet project milestones and indicators (including of grants and performance-based agreements);
Ensures monitoring and indicator development/tracking is aligned with industry best practices including UNCDF and DCED guidelines.

3. Donor and Funders‘ Relationship Management - Maintains active relationships with current and potential funders, reporting to them and keeping them across BTCA’s work.

Manage the preparation of documents for Executive Committee meetings and ensure proper follow up:

Tags advisory services communities of practice continuous improvement decentralization developed countries development finance economic development financial inclusion financial management financial reporting financial resources financial services fundraising immigration law knowledge management least developed countries local development logistics management services monitoring and evaluation performance management poverty reduction procurement programme implementation programme management programme planning project finance project management project manager public administration remittance remittances resource mobilization salesforce sdgs sharepoint social welfare subject matter expert sustainable development sustainable development goals transparency

Contributes to partnership and resource mobilization strategies and efforts, including liaising with UNCDF partnerships unit to finalize agreements with funding partners, implementation of agreements and oversight of financial reporting.

Maintains active relationships with current and future donors/funders;
Provides robust support for the management and coordination with the Executive Committee including preparation of documents; coordinating all follow-up to Ex Com requests including commitments made and actions taken, ensuring deadlines are met;
Oversees preparation of meeting logistics and technology;
Ensures Programme is in compliance with donors‘ reporting requirements.

4. Liaison with the UNCDF Office of Finance and Management Services (FMS), Partnerships, Policy and Communication (PPC) and Programme Management Support (PMSU) Units/Teams , PMSU - in partnership with relevant BTCA staff, facilitate relationships with UNCDF’s FMS, PPC and PMSU teams on partnerships, operations and procurement, finance and HR/personnel issues

Coordinates with UNCDF´s operations teams /team leads as needed, ensuring an efficient flow of information and liaising on planning around operational needs;
Lead and manage procurement processes that are the responsibility of the BTCA Programme team including the drafting of TORs, review and selection of candidate CVs, development of selection criteria, interviewing and candidate review in full accordance with UNCDF /UNDP contracting rules and regulations;
Manages strategic requirements of the programme by supporting the contracting of firms via Long Term Agreements, in accordance with UNCDF rules and regulations;
Liaises with UNCDF ICT staff to ensure efficient and effective functioning of SharePoint, and the Shared Drive.

Competencies

Core Competencies: Innovation Ability to make new and useful ideas work

Level 5: Plans and acts transparently, actively works to removes barriers

Leadership Ability to persuade others to follow

Level 5: Creates new and relevant ideas and leads others to implement them

People ManagementAbility to improve performance and satisfaction

Level 5: Models high professional standards and motivates excellence in others

Communication & Relationship Management Ability to listen, adapt, persuade and transform

Level 5: Gains trust of peers, partners, clients by presenting complex concepts in practical terms to others

Delivery Ability to get things done while exercising good judgement

Level 5: Critically assesses value and relevance of existing policy / practice and contributes to enhanced delivery of products, services, and innovative solutions

Technical/Functional Competencies: Subject Matter Expertise: Understands more advanced aspects of primary area of specialization as well as the fundamental concepts related to digital innovation and financial inclusion

Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise

Job Knowledge Management: Ability to capture, develop, share and effectively use information and knowledge

Level 5: Originate - Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise

Project Management: Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals

Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Relationship Management: Ability to engage and foster strategic partnerships with other parties, Inter-Agency Coordination and forge productive working relationships

Level 5: Originate - Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise

Results Based Programming: Assesses project performance to identify success factors and incorporates best practices into project work

Level 5: Originate - Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise

Required Skills and Experience

Education:

Master’s Degree or equivalent in Business Administration, Public Administration, Law, Finance, Economics or related field or the equivalent experience;
A Bachelor’s degree with an additional two years of experience would also meet this requirement.

Work Experience:

Minimum of five (5) years of professional experience in progressively responsible positions in relevant field;
Experience in successfully managing large projects and corresponding budgets required;
Experience with financial management within the UN system, including use of ATLAS is required;
Experience with fundraising, donor reporting, and a working knowledge of international donor organizations is highly desirable;
Experience with project and impact monitoring and evaluation systems, knowledge of DCED standard is highly desirable;
Understanding of the benefits of digitizing payments and its contribution to poverty reduction, desirable;
Experience with of procurement and managing RFP processes within the UN system is desirable;
Experience in providing management advisory services and/or managing staff and operational systems;
Strong IT skills, including ability to work in MS Word, Excel, Outlook and PowerPoint

Working at an international/global level organization is highly desirable.

Language Requirements:

Fluency in spoken and written English is required;
Professional competency in additional UN languages is desirable.

Disclaimer

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UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

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