Senior Programme Associate (Partnership), Maputo, Mozambique

Organization: United Nations World Food Programme (WFP)

Country: Mozambique

City: Maputo, Mozambique

Office: WFP in Maputo, Mozambique

Grade: G-7

Closing date: Thursday, 8 October 2020

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

KEY ACCOUNTABILITIES (not all-inclusive)

Provide guidance and technical support to Programme Staff at CO, SOs and partners on partnership, FLA management, CP invoicing and other related issues;
Assist the Head of Programme to develop SOPs, training materials and guidance notes related to partnerships and FLAs, including any other thematic areas, as necessary;
Act as escalation point for complex query resolution for Heads of Sub Office and Activity Managers, overcoming bottlenecks in business process flows and enabling effective and timely implementation of programme activities;
Assist in formulating, reviewing and adjusting partnership workflow processes and monitor the efficiency of finalizing partnerships from initiation to approval including providing support during annual reviews of performance of partnerships by the partners and WFP.

Serve as PARC for Mozambique organizing planning, mid-term and year-end APP retreats and reports;
Oversee CPs payments are done timely and in close coordination with CPs, SOs and Finance;
Support the development of tools to track payments and funds consumption per agreement;
Oversee that COMET partnerships and beneficiary data are regularly and correctly entered at SOs and validated at CO, to ensure COMET-LESS reconciliation is fully achieved at end-year closure.

JOB PURPOSE

Overall coordination and management of Partnerships and Field Level Agreements (FLAs) development for WFP Mozambique;
Organise and Coordinate the Cooperating Partners Committee (CPC) meetings and serve as chair. Review and clear documents for the CPC to ensure they are of an acceptable standard, complete and accurate;
Ensure SOPs, compliance and minimum/maximum standards for the FLAs are in place and functioning;
Support the Activity Managers in Partner’s selection, Expression of Interest (EOIs), Request for Proposals (RFPs), Letters of Intent (LOIs), budget analysis and Field Level Agreements (FLAs) overall compliance;
Regularly review the availability of commodities and financial resources in relation to FLA/LoU requirements and, based on comparison to pipeline reports, proactively recommend solutions to avoid pipeline breaks;
Provide information for briefings on Partnerships, talking points, reports, as required;
STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area. Language: Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.

ORGANIZATIONAL CONTEXT

These jobs are found in Regional Bureaux (RBs), Country Offices (COs), Area/Field Offices (AOs/FOs). The job holders typically report to a Programme Policy Officer or Head of Field Office. At this level, job holders are responsible for technical work including the planning, implementation and co-ordination of activities that require thorough understanding of programme/project context, issues and ability to apply a range of guidelines/practices. They independently handle a wide range of specialized programme or policy support activities and may be involved in analytical work. Work performed typically has a substantial impact affecting other parts of the programme. Job holders demonstrate initiative in the identification and resolution of a wide range of issues/problems, and effectively handle unforeseen situations. They may act as technical focal points in the area of vulnerability assessment and analysis. Job holders set objectives, resolve wide-ranging issues and unforeseen problems, supervise and coach a team of support staff within an area of responsibility.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.

Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.

Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.

Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People

Look for ways to strengthen people’s skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.

Tags commodities financial resources procurement reconciliation technical training

Create an inclusive culture: Facilitates team building activities to build rapport in own unit.

Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.

Create an ‚I will‘/‘We will‘ spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance

Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.

Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.

Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.

Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership

Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.

Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.

Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.

Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfil the needs of internal and external partners.

OTHER SPECIFIC JOB REQUIREMENTS

Specialized knowledge of the application of common business processes, practical business support methods, procedures and systems used in area of work, gained through technical training and work experience.

Experience working in NGOs or the UN is an asset;
Past experience in general contracting work (partnership, legal, procurement or HR) is required;
Ability to analyses and interpret financial data and monitor budgets;
Ability to proactively identify and recommend areas for improvement to the design and delivery of specialized services;
Ability to build relationships with a variety of individuals across functions;
Experience in coordinating the work of others and self and training and supporting others;
Ability to maintain confidentiality

FUNCTIONAL CAPABILITIES

Capability Name

Description of the behaviour expected for the proficiency level

Programme Lifecycle & Food Assistance

Demonstrates ability to identify key variables and contextual factors that affect food assistance problems and programmes throughout the lifecycle to inform quality programme design or re-design.

Transfer Modalities (Food, Cash, Vouchers)

Demonstrates ability to analyse and consolidate quantitative and qualitative information from different sources (e.g., market studies) to inform transfer modality selection and programme development.

Broad Knowledge of Specialized Areas

Demonstrates the ability to interpret basic data in the context of WFP specialised fields to contribute to technical programme design, implementation and monitoring.

Emergency Programming

Displays capacity to provide inputs into the development, implementation and realignment of high quality emergency programmes.

Strategic Policy Engagement w/Government

Understands and applies basic principles of engagement with government counterparts at the national or local level.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

Has participated in implementing technical programs (i.e. nutrition, etc.).

Has implemented programmes with increased level of responsibility.

Has provided input to policy discussions.

TERMS AND CONDITIONS

Type of Contract: Fixed Term G7

DEADLINE FOR APPLICATIONS

No later than: 08.10.2020

Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.