Transport Assistant, Bishkek, Kyrgyzstan

Organization: Organization for Security and Co-operation in Europe (OSCE)

Country: Kyrgyzstan

City: Bishkek, Kyrgyzstan

Office: OSCE Bishkek

Closing date: Monday, 2 November 2020

Issued by: OSCE Programme Office in Bishkek

Vacancy number: VNKYRG01026

Vacancy type: Local Contracted

Grade: G4

Number of posts: 1

Duty station: Bishkek

Date of issue: 5 October 2020

Deadline for application: 2 November 2020 - 23: 59 Central European Time (CET/CEST)

Background

Under the direct supervision of the Procurement and Materials Management Officer (PMMO) and general guidance of Chief of Fund Administration (CFA), Transport Assistant is in charge of proper day-to-day management of transportation services in the Programme Office in Bishkek (POiB), proper and timely maintenance of the car fleet, monitoring and control of the usage of the official vehicles and fuel consumed in accordance with the CRMS. The incumbent also conduct the driving tests when required.

Tasks and Responsibilities

Implements internal OSCE policies and procedures in relation to transport matters; Ensures to the extension possible that the POiB staff driving the official vehicles follow the OSCE internal policies and procedures, Kyrgyz traffic rules; Develops and maintains accident case files; Co-ordinates work of drivers and assists with performance evaluation of drivers; Responsible for registration, timely re-registration and de-registration of OSCE vehicles and private cars of international staff in the respective state services; Conducts driving tests for the OSCE staff along with Security Unit and familiarize the staff with the OSCE policies and procedures; Collects, checks and processes vehicle daily log sheets; submits information on private trips to HR Department. The Transport Assistant is responsible for preparing monthly fuel consumption reports and analyzing fuel consumption on each OSCE vehicles located in Bishkek whenever there is significant deviation in fuel consumption; Prepares newly arrived official vehicles for use, ensures that a vehicle is fully equipped with safe/radio equipment and necessary vehicle accessories as per POiB’s internal policies; Prepares the official vehicles to winter/summer seasons including change of tires, consults OSCE drivers regarding appropriate actions to be taken for preparation to winter season; Updating monthly vehicle insurance list; Completes requests for private trips by international mission members and prolongs whenever is required; Arranges maintenance, minor and capital repair of the OSCE vehicles to ensure roadworthiness and safety. The incumbent is responsible for preparation and updating data on repair and maintenance of each vehicle located in Bishkek; Consults PMMO on optimization of costs related to maintenance and repair of the official vehicles; Assists PMMO in preparation of budget related to maintenance and repair of POiB vehicles; Performs any other duties that the supervisor may assign.

For more detailed information on the structure and work of the OSCE Programme Office in Bishkek, please see: //www.osce.org/programme-office-in-bishkek‘>https: //www.osce.org/programme-office-in-bishkek.

Necessary Qualifications

Completed secondary education supplemented by training in mechanic. Valid driving license minimum category BC. Specialized training in car pool (garage) management would be an asset;
Minimum 5 years experience in transportation and in team leadership in a large national or international organization with some skills in minor vehicle repair and car maintenance;
Computer literate with practical experience with MS Windows applications;
Knowledge of Russian and Kyrgyz languages is required. Working knowledge of English is required;
Ability to work with people of different nationalities, religions and cultural backgrounds.

Required competencies

Core values

Commitment: Actively contributes to achieving organizational goals

Diversity: Respects others and values their diverse perspectives and contributions

Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles

Tags maintenance and repair procurement vehicles

Accountability: Takes responsibility for own action and delegated work

Core competencies

Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization

Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment

Planning: Works towards the achievement of goals in a structured and measured manner

Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions

Initiative-taking: Proposes and initiates new ideas, activities and projects

Flexibility: Responds positively and effectively to changing circumstances

Managerial competencies (for positions with managerial responsibilities)

Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment

Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them

Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

Monthly remuneration, subject to social security deductions is 754.41 Euro/month. Social benefits will include Organization for Security and Co-operation in Europe participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

Appointments are normally made at step 1 of the applicable OSCE salary scale

How To Apply

If you wish to apply for this position, please use the OSCE’s online application link found under //jobs.osce.org/vacancies/‘>https: //jobs.osce.org/vacancies/. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Please note that the vacancy is open for competition only amongst individuals with actual citizenship of the Kyrgyz Republic. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization. Please note that in the event of invitation for interview/test, the OSCE is unable to reimburse costs incurred.