Deputy Executive Coordinator, New York, United States

Organization: UNDP - United Nations Development Programme

Country: United States

City: New York, USA

Office: UNDP New York, USA

Grade: D-1

Closing date: Wednesday, 14 October 2020

Job ID: 32718

Practice Area - Job Family: Management

Vacancy End Date: (Midnight New York, USA) 14/10/2020

Duty Station: New York, United States

Education & Work Experience: I-Master’s Level Degree - 15 year(s) experience

Languages: English

Grade: D1

Vacancy Type: FTA International

Posting Type: External

Bureau: Management

Contract Duration: 1 Year with possibility for extension

Background

The Deputy Executive Coordinator (DEC), as a member of the senior management team of the Multi-Partner Trust Fund Office, provides leadership and direction enabling the office to deliver on its strategic vision and multi-year work plan. The MPTF Office is the UN center of expertise and excellence in the design and administration of pooled financing mechanisms. Hosted by UNDP, the MPTF Office is the only UN unit exclusively dedicated to the design and administration of multi-stakeholder pooled financing instruments. Since 2004, it has supported 201 UN-backed pooled funds, providing an integrated platform of inter-agency pooled fund services that help UN organizations and partners make fast and efficient progress towards collective outcomes of the 2030 Agenda. The MPTF Office’s current portfolio is over $13 billion in total, with more than $1.2 billion per year in contributions and includes more than 150 active pooled financing mechanisms.

The MPTF Office’s trustee and fund administration service is a standard setter in the UN System - professionalized, highly transparent and firewalled from all UN implementing entities. The MPTF Office has put in place a number of tools and systems to support its transparent and accessible fund administration services such as its digital platform the MPTF Office GATEWAY (see mdtf.undp.org). As a shared UN service provider, the MPTFO operates on a full cost recovery basis and operates in a distinct and dedicated business unit.

The MPTFO Deputy Executive Coordinator reports to the Executive Coordinator and supports her/him by overseeing the effective management of the Office, representing the MPTFO in key UN Interagency fora, leading the MPTF Office in quality assurance, performance standards, portfolio analytics and enabling functions in pooled fund design and administration; and overseeing the hosting services to pooled funds where MPTFO hosts an MPTF Fund Secretariat. She/he is a primary contributor to deepening UNDP MPTFO’s strategic partnerships with the UN System, National Governments, Contributors/Partners and Multilateral and Regional Financial Institutions with respect to UNDP’s role as Administrative Agent for inter-agency pooled funds.

Duties and Responsibilities

Contribute Strategic Leadership and Direction to the MPTF Office

Advances the vision, mission, and strategic goals of the UNDP MPTFO in support of an effective and efficient UN development system;
Prepare and monitor consultative MPTFO investment and strategic plans to respond to medium and long-term trends in the external environment, evolving demand for pooled fund design and administration services and features required for internal functions in the office;
Prepare and coordinate the preparation of annual work plans and targets, and monitors progress;
Oversees Annual Reports of the MPTF Office and fund portfolio to internal and external stakeholders;
Regularly reviews the MPTFO service business model, financial projections and options for efficiency gains to ensure the financial integrity and sustainability of the MPTF Office as a lean, fully self-financed unit;
Leads on MPTFO’s engagement with UNDP governance and oversight bodies, including internal and external independent Audit and Evaluation;
Leads the management functions of the office including risk and budget management;
Manage inputs into Corporate reporting, business continuity and financial disclosures on behalf of the Executive Coordinator; and

Acts as Executive Coordinator a.i. in the absence of the Executive Coordinator.

Quality assurance in fund design, risk and policy management

Oversees and ensures the efficient and smooth functioning and business processes of the office’s portfolio management team ensuring supportive systems, practices and monitoring of fund administration quality, KPI’s, coverage, information exchange.

Leads the Fund and Risk Appraisal Process for new funds or fund extension;
Engages in UNSDG policy frameworks for pooled funds;
Leads and supports MPTFO’s engagement in UNSDG oversight mechanisms for pooled funding mechanisms, in particular with Fiduciary Management Oversight Group (FMOG)

Provides risk-based advice to the Executive Coordinator on emerging opportunities, new fund designs and cross portfolio issues;
Provides guidance for on new product development designs ensuring adherence to the UN Funding Compact principles;
Enables and leads Fund Portfolio team to negotiate the effective use of standard legal instruments and advises the Executive Coordinator on non-standard agreements and/or the need to escalate legal issues to UNDP Legal Office and/or UNSDG mechanisms;
Oversees the policy and process framework for MPTFO fund design and administration services ensuring on-going process and systems design and re/engineering to generate gains in efficiency and productivity across the portfolio and adaptability to the needs of stakeholders; and

Oversees appropriate mechanisms for reporting on fraud and ethics concerns.

Partnership Development

Leads and supports the office’s engagement and partnership development in relevant UNSDG inter-agency for a;
Provides strategic input into interagency initiatives advancing pooled funding design and administration;
Leads on partnerships with the World Bank and other International Financing Institutions; and

Represents the office in UN system accountability, financing and policy reforms linked to pooled financing mechanisms.

Leads on Advisory Services Provision

Manages UN system relationships for MPTFO service provision in hosting MPTF fund secretariats and other Advisory Services;
Leads and manages the office’s Advisory Services function including support to Fund Secretariats, with the support of Portfolio Managers; and

Tags advisory services architect business continuity climate change comparative advantage competitiveness ethics financial flows financial institutions immigration law information exchange knowledge management performance standards product development public administration risk management social sciences translation transparency

Ensures Advisory Services are provided on a full cost recovery basis and appropriate SOPs are in place.

Knowledge Management and Accountability on Pooled Financing Mechanisms

Lead MPTFO staff in identifying, documenting and drafting of best practices and lessons learned on the role, impact, efficiency and effectiveness of pooled financing mechanisms;
Improves knowledge management processes across the office especially related to data and analytics on financing of the UN Development System and pooled funding data in particular.

Ensure continuous competitiveness of MPTF Office services through maximum use of technology for innovations, enhanced accountability, transparency and implementation of lessons learned on designing and managing funds for performance.

Competencies

Innovation

Ability to make new and useful ideas work

Leadership

Ability to persuade others to follow

People Management

Ability to improve performance and satisfaction

Communication

Ability to listen, adapt, persuade and transform

Delivery

Ability to get things done while exercising good judgement

Partnerships

Ability to engage with other agencies, donors, and other development stakeholders and forge productive working relationships

Technical Advisory

Capacity to assess scope of request for advisory services, prepare detailed TORs, brief and manage a variety of technical consultants; assess quality of services provided by technical consultants and take remedial measures as appropriate

Fund Architecture Design

Knowledge of issues related to fund establishment and viability, including analysis of comparative advantages of specific funds, business case development, translation of a theory of change into a fund result matrix and result-based management system linking programmatic outcomes and financial flows, advice on options for governance arrangements; and negotiating and finalizing legal agreements and structures

UN coordination and KM skills on pooled financing instruments

Knowledge of UN inter-agency and national pooled financing instruments, including applicable legal arrangements.

Risk Management

Ability to identify and prioritize risks, and organize action around mitigating them

Secondary

Financial Expertise and Process Innovation

Financial and business process engineering expertise required to design, implement and innovate upon standard fund capitalization instruments and standard business processes related to the receipt and deposit of financial contributions from donors, treasury and investment management, disbursement of funds, the production of annual Fund reports and certified financial reports and timely closure of projects and funds

Fund operations

Knowledge of the technical and programmatic support functions normally undertaken by a fund secretariat to facilitate the work of a steering committee of a major UN or national Multi-Donor Trust Fund

Knowledge Management

Ability to efficiently handle and share information and knowledge

Fund Systems

Knowledge of the use, management and further development of the MPTF Office GATEWAY and other specialized ICT systems to respond to evolving demand for pooled financing mechanism.

Required Skills and Experience

Education:

Advanced University Degree in Business Administration, Public Administration, Management, Social Sciences or equivalent.

Experience:

15 years‘ experience international organizations with senior-level management responsibilities.

Extensive knowledge of UNDG and UNDP programming and familiarity with UNDP Financial Rules and Regulations

Knowledge of UNDP and the UN system and good understanding of the multilateral and bilateral development system. Experience working with more than one UN agency and in both field-based and HQ settings are preferred.

Solid experience and demonstrated results in managing teams, leading inter-agency operations, as well as establishing partnerships, resource management and negotiations.

Desirable and considered an advantage:

Knowledge of UN inter-agency and national pooled financing instruments, including applicable legal arrangements

Knowledge of global theories of change, global funding environment and pooled funding instruments in specific thematic areas (humanitarian, transition, development, climate change).

Language Requirements:

Fluency in both written and spoken English. Knowledge of another UN language is an asset.

Disclaimer

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UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

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