Human Resources Associate, SC6, Bridgetown, Barbados

Organization: United Nations World Food Programme (WFP)

Country: Barbados

City: Bridgetown, Barbados

Office: WFP in Bridgetown, Barbados

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

The World Food Programme (WFP) provides support to 22 countries and territories throughout the Caribbean Region. For more information, visit https://www.wfp.org/countries/caribbean.

BACKGROUND AND PURPOSE OF THE ASSIGNMENT

Deliver a full range of HR support services to ensure accurate implementation of WFP policies and procedures and facilitate the effective functioning of a client-focused and strategy-oriented HR services. The job holder will report to the Deputy Country Director.

KEY ACCOUNTABILITIES (not all-inclusive)

Assist with a wide range of complex HR queries and follow up actions, to ensure consistent and high-quality HR services are delivered to clients.

Identify the evolving needs of the organisation and recommend changes in HR processes and procedures, to support improvements in HR services.

Analyse and respond to various internal and external queries, to ensure that clients are well-informed and that HR team activities are aligned with broader WFP objectives.

Review and compile a variety of data on staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, workforce, etc., to support analysis and reporting needs.

Support and deliver onboarding for new staff joining WFP, to ensure that relevant processes are followed, and the conditions of terms of service are explained and understood.

Prepare a range of complex HR documentation required for the specific area of work (e.g. employment contracts, transfer/separation letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines.

Use HR management systems for reviewing, entering and updating a variety of HR data including monitoring various deadlines (e.g. payroll, contract expiration, performance appraisals, etc.), ensuring compliance with the established deadlines and accuracy of HR data.

Tags caribbean region human resources payroll performance appraisal personnel records support services technical training

Co-ordinate the maintenance of confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.

Monitor staff deployment and handle related administrative actions including preparation of reports, to support efficient HR service, enabling WFP to respond quickly to a crisis.

STANDARD MINIMUM QUALIFICATIONS

Education:

Completion of secondary school education. A post-secondary certificate in the related functional area.

Experience:

Six or more years of progressively responsible support work experience in general administrative work, including at least three years of experience in different human resources disciplines, mainly in payroll, recruiting, contracts and entitlements management.

Knowledge & Skills:

Knowledge of specialised HR administrative work practices and methods gained through relevant technical training and experience.

Good communication skills and a good understanding of HR principles and their application in order to respond to and resolve a range of HR queries.

Ability to conduct basic analyses in order to generate periodic reports and make recommendations for further actions.

Ability to build relationships with a variety of individuals across functions and outside WFP in order to effectively contribute to the functioning of the unit.

Ability to work with minimum supervision and use initiative to perform administrative tasks within broad WFP guidelines and standards.

Language:

Fluency (level C) in English language. Fluency (level C).

TERMS AND CONDITIONS

Please note that applications received after the deadline will not be considered and only short-listed qualified candidates will receive an acknowledgement.

Only open to citizens of Barbados or CARICOM Member States: Antigua & Barbuda, the Bahamas, Barbados, Belize, the Commonwealth of Dominica, Grenada, Guyana, Jamaica, Haiti, Montserrat, Saint Kitts & Nevis, Saint Lucia, Saint Vincent & the Grenadines, Suriname, and Trinidad & Tobago.

The selected candidate will be employed on a Service Contract (SC6) that does not carry any expectancy of renewal.

DEADLINE FOR APPLICATIONS

October 25, 2020

Please note that we review applications on a continuous basis, which is why we encourage you to send your application as soon as possible.

Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.