Brief project description for Nauru:

The Supporting Mainstreamed Achievement of Roadmap Targets on Energy in Nauru (SMARTEN) project has the objective to enable the increased applications of feasible RE and EE technologies for supporting socio-economic development in Nauru in accord with the country’s energy roadmap targets. The Government of Nauru (GoN) has set three ambitious energy targets in the Nauru Energy Road Map (NERM) 2014-2020, and following updates, respectively: (1) 24/7 grid electricity supply with minimal interruptions; (2) 50% of grid electricity supplied from Renewable Energy (RE) sources; and (3) 30% improvement in Energy Efficiency (EE) in the residential, commercial and government sectors. So far, the efforts have been focused primarily on achieving the first target, which based largely on technical expertise of the national utility management team requiring very limited financial resources. Currently available technical and financial resources are insufficient to fully achieve all three targets unless additional support from international donors is made available. SMARTEN will provide the required technical assistance and financial resources and the project design will follow a strategy based on removing all the barriers identified during the Project Information Form (PIF) preparation and successively confirmed during the SMARTEN project proposal preparation. The project is structured into four interrelating Components, respectively: (1) Energy Policy & Regulatory Framework Strengthening; (2) Supporting RE & EE Initiatives; (3) Promotion of RE & EE Technologies Applications; and (4) Improvement of Energy Sector Capacity. All the activities that make these four components will be implemented over a 4-year period from 2020 to 2024. The expected duration on several RE & EE technologies installed under SMARTEN will have a lifespan of approximately 25 year, and at the end of this period the cumulative greenhouse gas emission reductions, including expected replication and scale-up projects, is estimated to reach 1.049 million-ton CO2eq.

Scope of Work

The expected outputs of the consultancy for the implementation start-up are:

Summary of correspondences with each project management units in FSM, Kiribati, and Nauru.

Summary of correspondences with project management units as they interface with relevant Ministries for all project activities including the relevant renewable energy and energy efficiency demonstration activities. This includes official letters of invitation to the inception and induction training workshops to each of the project partners and stakeholders in FSM, Kiribati, and Nauru.

Press release and media articles for inception and induction training workshops in FSM, Kiribati, and Nauru.

Tags capacity development climate change climate change mitigation economic development energy efficiency energy policy financial resources food insecurity global environment facility impact assessment participatory press releases procurement project management project personnel public buildings public sector renewable energy solar state government support services sustainable development travel restrictions water supply wind power

Final agenda and Terms of References for inception and induction training workshops, including draft speeches for Government officials, power-point presentations to be presented by each implementing partner.

Inception Reports for each of the three projects in FSM, Kiribati, and Nauru.

Terms of References for ESIAs in FSM, Kiribati, and Nauru, and corresponding contractual management documents.

Resources Provided

UNDP

Desk space (The consultant is expected to provide his/her own laptop).

Relevant information including documents.

Comments on draft deliverables.

Project Implementing Partners in FSM, Kiribati, and Nauru

Background information including documents.

Specific information that will be used in the consultancy assignment.

Comments on draft deliverables.

Supervision/Reporting

The consultant will be contracted by UNDP, including report to the Team Leader Resilience and Sustainable Development (RSD), UNDP Pacific Office in Fiji (or his/her designate).

Requirement for Qualifications & Experience

1) Minimum Bachelor’s Degree in engineering or areas relevant to the assignment

2) Minimum of 10 years of professional experience in the field of climate change mitigation with emphasis in the energy sector.

3) Minimum of 5 years of national experience.

4) Minimum of 10 years of experience (project, studies, papers) in the management/implementation of projects on renewable energy (such as solar, wind, biomass), energy efficiency in public buildings, and energy efficient cookstoves.

5) Completeness of proposal - comments on the TOR, quality, and soundness of the proposed approach, and realistic workplan.

Proposal Requirements (Mandatory Documents)

Technical Proposal

A statement of how the applicant meets the qualifications and experience requirements.

CV

Proposed methodology/approach including preliminary work plan (covering deliverables, key activities, and due dates).

Financial Proposal

A completed Offeror’s Letter to UNDP Confirming Interest and Availability for the Individual Contractor (IC) Assignment including Annex A: Breakdown of Cost by Components.

Payment Schedule

Deliverable

Percentage of Total Price (Weight for payment)

Due Date

Deliverable 1: Workplan

5%

6 November 2020

Deliverable 2: Final agenda and Terms of References for inception and induction training workshops, including draft speeches for Government officials, power-point presentations to be presented by each implementing partner. Press release and media articles for inception and induction training workshops in FSM, Kiribati, and Nauru.

35%

27 November 2020

Deliverable 3: Draft Inception Reports for each of the three projects in FSM, Kiribati, and Nauru.

15%

4 December 2020

Deliverable 4: Terms of References for ESIAs in FSM, Kiribati, and Nauru, and corresponding contractual management documents.

15%

11 December 2020

Deliverable 5: (i) Summary of correspondences with each project management units in FSM, Kiribati, and Nauru. (ii) Summary of correspondences with project management units as they interface with relevant Ministries for the relevant renewable energy and energy efficiency demonstration activities. This includes official letters of invitation to each of the project partners and stakeholders in FSM, Kiribati, and Nauru.

25%

31 December 2020

Deliverable 6: End of consultancy report, outlining the achievements and recommendation.

5%

31 December 2020

Total

100%

Evaluation

The proposals will be evaluated using the cumulative analysis method with a split 70% technical and 30% financial scoring. The proposal with the highest cumulative scoring will be awarded the contract. Applications will be evaluated technically, and points are attributed based on how well the proposal meets the requirements of the Terms of Reference using the guidelines detailed in the table below.

When using this weighted scoring method, the award of the contract may be made to the individual consultant whose offer has been evaluated and determined as:

Responsive/compliant/acceptable, and

Having received the highest score out of the pre-determined set of weighted technical and financial criteria specific to the solicitation.

Only candidates obtaining a minimum of 49 points in the Technical Evaluation would be considered for the Financial Evaluation. Interviews may be conducted as part of technical assessment for shortlisted proposals.

Points

Percentage

Qualifications

10%

Minimum Bachelor’s Degree in engineering or areas relevant to the assignment.

10

Experience

45%

2) Minimum 10 years of professional experience in the field of climate change mitigation with emphasis in the energy sector.

15

3) Minimum of 5 years national experience

10

4) Minimum of 10 years relevant experience (project, studies, papers) in the management/implementation of renewable energy (such as solar, wind, biomass), energy efficiency in public buildings, and energy efficiency cookstoves projects.

15

Completeness of Proposal

15%

Comments on the TOR, quality, and soundness of the proposed methodology/approach

10

Realistic work plan including time schedule

10

Technical Criteria

70%

*If necessary, interviews shall also be conducted as part of the technical evaluation to ascertain best value for money.

Financial Criteria - Lowest Price

30%

Total

100%

Offerors must send the following Mandatory documents:

CV including names/contacts of at least 3 referees;
A cover letter indicating why the candidate considers himself/herself suitable for the required consultancy.

Proposed methodology/approach including preliminary work plan (covering deliverables, key activities, and due dates) Realistic workplan and;
Completed template for confirmation of Interest and Submission of Financial Proposal.

Note: Successful individual will be required to provide proof of medical insurance coverage before commencement of contract for the duration of the assignment.

Incomplete and joint proposals may not be considered. Consultants with whom there is further interest will be contacted.

Individuals applying for this consultancy will be reviewed based on their own individual capacity. The successful individual may sign an Individual Contract with UNDP or request his/her employer to sign a Reimbursable Loan Agreement (RLA) on their behalf by indicating this in the Offerors letter to Confirming Interest and Availability.

Consultant must send a financial proposal based on a Lump Sum Amount. The total amount quoted shall be all-inclusive and include all costs components required to perform the deliverables identified in the TOR, including professional fee(Daily fees to include IC’s medical insurance costs), travel costs, living allowance (if any work is to be done outside the IC´s duty station) and any other applicable cost to be incurred by the IC in completing the assignment. The contract price will be fixed output-based price regardless of extension of the herein specified duration. Payments will be done upon completion of the deliverables/outputs.

In general, UNDP shall not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources

In the event of unforeseeable travel not anticipated in this TOR, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and the Individual Consultant, prior to travel and will be reimbursed.

For any clarification regarding this assignment please write to procurement.fj@undp.org.

Women candidates are encouraged to apply.

The Fiji Office covers Fiji, Kiribati, Marshall Islands, Micronesia, Nauru, Palau, Solomon Islands, Tonga, Tuvalu and Vanuatu

[1] Electricity is generated by diesel generators, some wind (Yap) and PV, and standalone solar PV systems in most occupied outer islands. A greater use of PV, battery storage and applicable wind power will reduce GHG emissions and will help make current, not yet fully cost reflective, tariffs more sustainable in future, as detailed in the new FSM 2018 Energy Master Plans.

[2] For public sector buildings, in 2018 tariffs range from (below cost) lows of 39 - 41 - 44 cents/kWh in Pohnpei - Chuuk - Kosrae to a (cross subsidizing residential users, but overall realistic) high tariff of 77 cents/kWh in Yap.