Programme Associate (Partnerships), Maputo, Mozambique

Organization: United Nations World Food Programme (WFP)

Country: Mozambique

City: Maputo, Mozambique

Office: WFP in Maputo, Mozambique

Closing date: Monday, 26 October 2020

JOB PURPOSE

Effective management and tracking of the programme agreements

Data availability and quality improved

Effective coordination of inputs to budgets

STANDARD MINIMUM QUALIFICATIONS

Education: A post-secondary certificate in the related functional area. Language: Fluency (level C) in English language. Fluency in Portuguese is desirable.

Experience: Two years of progressively responsible work experience in the relative business stream with experience in general contracting ( procurement, legal, consulting );
Specialized knowledge of the application of common business processes, practical business support methods, procedures and systems used in area of work, gained through technical training and work experience.

Specialized knowledge on budgeting and budget monitoring;
Experience working in NGOs or the UN is an asset;
Past experience in general contracting work (partnership, legal, procurement or HR) is required;
Ability to analyses and interpret financial data and monitor budgets;
Ability to proactively identify and recommend areas for improvement to the design and delivery of specialized services;
Ability to build relationships with a variety of individuals across functions;
Experience in coordinating the work of others and self and training and supporting others;
Ability to maintain confidentiality.

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

OTHER SPECIFIC JOB REQUIREMENTS

Cooperating Partner capacity strengthening, monitoring & evaluation:

Support Programme Activities with the preparation of Expression of Interest and Call for proposals and participate in all related activities on behalf of the unit;
Be the focal person for MZCO UN Partners Portal and develop training materials for it’s usage;
Closely liaise with Sub-Offices (SO) agreements focal points and their alternates, to ensure close monitoring and adequate management of partner agreements;
Provide guidance and technical support to Programme Staff in CO, SOs and partners on partnership lifecycle, FLA management and other related issues;
Undertake field visits to SOs to provide guidance and support partnership management as well as general WFP programme operations;
Support coordinating Country Office CP metings. Additionally, follow up to ensure that Sub Office CP coordination meetings are adhered to and that reports of such meetings are circulated;
Undertake field visits to SOs to provide guidance and support partnership management as well as general WFP programme operations;
Perform any other duties, as required

ORGANIZATIONAL CONTEXT

These jobs are found in Regional Bureaux (RBs), Country Offices (COs), Area/Field Offices (AOs/FOs). Job holders typically report to a Programme Policy Officer or Head of Field Office. At this level, job holders are expected to demonstrate responsibility and initiative to respond independently to various queries with only general guidance. There is a requirement to use judgment in dealing with unforeseen operational problems on a daily basis. Job holders are expected to manage resources and coach and coordinate support staff.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

Candidates with strong experience in, are encouraged to apply:

HR

Procurement

Partnership

Tags logistics portuguese procurement technical training

Legal

DEADLINE FOR APPLICATIONS

No later than: 26.10.2020

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.

Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.

Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.

Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People

Look for ways to strengthen people’s skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.

Create an inclusive culture: Facilitates team building activities to build rapport in own unit.

Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.

Create an ‚I will‘/‘We will‘ spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance

Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.

Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.

Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.

Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership

Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.

Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.

Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.

Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfil the needs of internal and external partners.

FUNCTIONAL CAPABILITIES

Capability Name

Description of the behaviour expected for the proficiency level

Programme Lifecycle & Food Assistance

Demonstrates ability to identify key variables and contextual factors that affect food assistance problems and programmes throughout the lifecycle to inform quality programme design or re-design.

Transfer Modalities (Food, Cash, Vouchers)

Demonstrates ability to implement, under guidance, food assistance programmes deploying the full range of transfer modalities with an understanding of basic principles guiding modality selection and implementation.

Broad Knowledge of Specialized Areas

Understands basic technical concepts and data and their relevance to food assistance programmes.

Emergency Programming

Displays capacity to provide inputs into the development, implementation and realignment of high quality emergency programmes.

Strategic Policy Engagement w/Government

Understands and applies basic principles of engagement with government counterparts at the national or local level.

TERMS AND CONDITIONS

Type of contract: Service Contract - SC6

Duration: 12 months with possibility of extension if needed

KEY ACCOUNTABILITIES (not all-inclusive)

Partnerships and Field Level Agreements (FLA) Management:

Agreements management

Support of Partnerships and Field Level Agreements (FLA) and LoUs (Letters of Understanding ) development for WFP Mozambique;
Analyse budget terms and conditions (agreements compliance) for partners, and advise on any observed discrepancies between budget and invoice amounts;
Track FLA/LoU start and end dates and liaise with Activity Managers and Heads of Sub-Offices to support preparation, approval and revision of FLAs/LoUs ensuring finalization of FLAs/MoUs prior to project start dates;
Ensure ‚FLA Tracking Sheet‘ is updated on a regular basis and shared with the management, Sub Offices (SOs) and Country Office (CO) Logistics Unit;
Coordination with payments team timely financial comitments (Purchase Orders) are created in the system and follow up on any amendment required;
Ensure that the agreements filing system captures all updates and that the Master list of partners captures all updates;
Facilitate mapping of partner activities to inform operational and strategic partnership engagement and act as the Focal Point for day-to-day management and maintenance of the Partnership Management Information System (database). Coordinate with field offices and programme sections to ensure that implementing partners‘ records and profile are updated and maintained;
Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.