UN Women: Human Resources Associate, New York, United States

Organization: UNDP - United Nations Development Programme

Country: United States

City: New York, USA

Office: UNDP New York, USA

Closing date: Wednesday, 11 November 2020

UN Women: Human Resources Associate

Advertised on behalf of : Location : New York, UNITED STATES OF AMERICA

Application Deadline : 11-Nov-20 (Midnight New York, USA)

Type of Contract : FTA Local

Post Level : GS-6

Languages Required : English

Duration of Initial Contract : 1 year

All posts in the GS categories are subject to local recruitment. Internally advertised General Service (GS) fixed-term appointment (FTA) positions located in Headquarters are open to GS staff members currently serving in New York/Washington D.C. who hold a UNDP permanent or FTA who are either US Permanent Residents, US citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York or Washington, DC. Externally advertised GS fixed-term appointment and temporary appointment (TA) positions located in New York/Washington D.C. are open to candidates who are either US Permanent Residents, US Citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York or Washington, DC. Current UNDP GS staff serving outside of HQ must meet the eligibility criteria stated above prior to their application. Selected candidates who meet the above mentioned eligibility criteria are responsible for their own travel and/or relocation costs. Selection to GS fixed-term appointment positions at Headquarters requires passing a UN administered clerical test (ASAT). Applicants under serious consideration for short-listing of posts requiring accountancy and finance skills, must take the UNDP Accountancy and Finance Test (UNDP AFT) prior to short-listing.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Human Resource (HR) Division is responsible for the timely, accurate, equitable, effective and efficient delivery of all human resources services, i.e. strategic workforce planning, recruitment and selection, personnel administration, organizational and design, learning and career development, the provision of HR management information and tools to support strategic decision making, and for the continuous development and improvement of human resource operations, policies, methods and advisory services aligned to UN Women evolving business needs.

Under the daily supervision of the Human Resources Specialist, the Human Resource (HR) Associate will be responsible for supporting the Benefits and Entitlements team with the administration of benefits and entitlements and a variety of other related HR administration issues, including related to onboarding, maintenance of personnel contracts, data management, knowledge management and coordination support.

Duties and Responsibilities

Provide administrative and coordination support the administration of HR policies related to benefits and entitlements for staff and/or other contract modalities:

Ensure full compliance of records and reports with UN Women rules, regulations and HR policies and guidelines;
Provide information to the management and personnel on benefits and entitlements strategies, rules and regulations;
Conduct research on a range of HR related issues (precedents, policy rulings and procedures) and assist in preparation of notes/reports;
Prepare written response to queries concerning HR benefits and entitlements related matters;
Oversee and monitor consistent interpretation and application of UN Rules and Regulations.

Provide HR administrative and logistical support in the area of onboarding, benefits and entitlements:

In close collaboration with Service Provider, oversee the onboarding of international staff members and GS HQ staff and/or other contract types, including but not limited to, negotiate inter-agency agreements, determination of step and review determination of entitlements;
Provide general guidance on absences including sick leave, family leave and special leave;
Provide general guidance on travel and work permit requirements as necessary;
Coordinate with external partners as necessary;
Contribute to the intranet HR benefits and entitlements presence by providing new contents, updating information, and maintaining contents.

Administer and maintain personnel contracts:

Provide correct contract information. Liaise with the Service Center or other offices, follow up on benefits and allowances as needed;
Maintain and process contract, benefits and entitlements records.

Maintain and review HR related Data:

Gather and provide data to support monitoring of implementation of HR policies, practices and procedures;
Maintain and update internal database and files on administrative HR matters in a confidential and secure manner;
Facilitate knowledge building and knowledge sharing globally:

Liaise with HR counterparts in field offices to provide support including the dissemination of information on a variety of HR matters.

Provide administrative and coordination to HR support to the JPO Programme, Internship and Fellowship Programme, or Recruitment teams.

Coordinate meetings as needed;
Gather compile and analyze information as needed.

Provide any other support requested by supervisors as needed.

Key Performance Indicators:

Timely and accurate HR administrative support related to benefits and data;
Timely and accurate information provision to staff on HR administrative and benefit and entitlement issues;
Timely administrative service delivery to all stakeholders;
Up-to-date and secure databases, files and records.

Competencies

Core Values:

Integrity;
Tags advisory services career development data management empowerment of women family leave human resource management human resources human rights internship knowledge management knowledge sharing office administration peace and security public administration un reform women and girls

Professionalism;
Respect for Diversity.

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues;
Accountability;
Creative Problem Solving;
Effective Communication;
Inclusive Collaboration;
Stakeholder Engagement;
Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework: https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-values-and-competencies-framework-en.pdf?la=en&vs=637

Functional Competencies:

Strong knowledge of HR administration, processes and policies;
Ability to administer and execute administrative processes and transactions;
Ability to handle information of a confidential nature;
Ability to provide inputs to business processes re-engineering, implementation of new systems;
Good quantitative skills; ability to produce reports;
Strong IT skills.

Required Skills and Experience

Education:

Completion of secondary education is required.

Bachelor’s degree in HR, Business or Public Administration is an asset.

Candidates who do not have a university degree or an accredited certification in the related field will be required to complete the Global General Service Test (GGST) - formerly known as the UN Administrative Support Assessment Test (ASAT).

Experience:

At least 6 years of relevant experience in office administration and/or human resource management;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling of web based management system.

Experience working in an international organization is an advantage.

Experience in researching and interpreting UN staff rules and HR related policies and procedures is highly desirable.

Languages:

Fluency in English is required;
Knowledge of the other UN official working language is an asset.

Application: All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-p11-personal-history-form.doc?la=en&vs=558. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

GS fixed-term appointment (FTA) and temporary appointment (TA) positions located in New York are open to candidates who are either US Permanent Residents, US Citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York.

Note: In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women’s empowerment.

Click here for important information for US Permanent Residents (‚Green Card‘ holders).