Lab Supply Chain Management Associate, Juba, South Sudan

Organization: UNDP - United Nations Development Programme

Country: South Sudan

City: Juba

Office: UNDP Juba

Closing date: Sunday, 8 November 2020


UNDP partners with the Global Fund to support and strengthen national responses to HIV, Tuberculosis and malaria. The objective is to ensure access to quality health services for all and enable all those living or affected by the diseases to live healthy, productive lives. The partnership leverages UNDP’s mandate to strengthened institutions to deliver universal access to basic services and rebuilding resilient health services in crisis and post-crisis settings.

UNDP supports the implementation of Global Fund programmes on an interim basis in countries facing significant capacity constraints, complex emergencies, donor sanctions, or other difficult circumstances;
Develops national capacity and strengthens national systems to gradually reduce the need for UNDP implementation support and to transfer the role of Principal Recipient to national entities when circumstances permit;
And transforms national responses to the 3 diseases by providing policy and technical support in areas of UNDP expertise and mandate, such as human rights and gender equality, sustainable financing and environmental sustainability, and reaching key populations at higher risk

In South Sudan, UNDP has been the Principal Recipient (PR) of the Global Fund grants on behalf of the Government of South Sudan since 2004. Since then, working in partnership the Ministry of Health, UNDP has been managing the Global Fund HIV, TB and Health Systems Strengthening grants in South Sudan. The grants are aimed at providing TB and HIV services and strengthening the country’s overall health system.

One of the key activities under the South Sudan grants is to strengthen the national supply chain management system to ensure the safe and effective use of medicine for improved health standards. A review of the pharmaceutical sector revealed serious capacity gaps in medicine procurement, storage, distribution and utilization in South Sudan. In view of the projected scale up of health services by the government of South Sudan, these gaps pose a major risk to the HIV and TB Programme outcomes without sufficient procurement and supply chain management capacity within the Programme Management Unit. To address some of the gaps, the PMU intends to recruit one Lab Supply Chain Management Associates/Store Keepers to support the Supply Chain Management System.

Duties and Responsibilities

Summary of key functions:

Ensure respect of Good Pharmaceutical Practices and Quality Assurance on all supply chain activities

To perform all necessary Lab warehousing and storekeeping activities

Conduct supervision, monitoring and capacity building

Support to knowledge building and knowledge sharing

Key day to day responsibilities:

Under the overall guidance of the Procurement and Supply Chain Management Specialist, and direct supervision of the Warehouse Manager, the Supply Chain Management Associates/Store Keepers will be responsible for the following key tasks:

1- Ensure respect of Good Pharmaceutical Practices and Quality Assurance on all supply chain activities:

To participate in the forecasting and quantification of laboratory commodities, reagents and equipment; and ensure reagents, lab supplies

To support the development of laboratory data collection tools such as laboratory request forms, reporting forms and registers.

To ensure optimum lab cold chain temperature is maintained at all times by monitoring the temperature of warehouse.

To arrange materials and drugs and continuously improve the storage system.

To check the expiry date of all health products and remove all expired items from the shelves in a timely manner.

To maintain updated stock cards at all times

To participate in all inventories.

To report any deviation to Good Pharmaceutical Practices and Quality Assurance in the warehouse to his/her supervisor.

To participate in the monthly auto-inspections of the warehouse

To ensure that the warehouse is kept clean and tidy at all times

2- To perform all necessary warehousing and storekeeping activities:

To receive incoming material and drugs from suppliers.

To check and ensure that everything delivered to the warehouse correspond to what is in the delivery note / packing-list (correct items, quantities, quality and expiry date), and report any issue to the supervisor

To store and arrange the items in the warehouse following the rules

To prepare the Consignment Receipt Report.

To update stock cards and the stock management software on ingoing stock.

Tags supply chain

To prepare incoming orders from the health facilities.

To participate to the weekly follow up of the order

To report progress on order preparation and other activities to the supervisor.

3- Supervision, Monitoring and Capacity Building:

Carry out routine field visits to monitor medicine storage facilities and accordingly work with the Pharmaceutical supply chain management specialist on best practices to counter and address challenges faced.

To train health facility staff on all aspects of good store keeping practices


Corporate Competencies:

Demonstrates integrity by modeling the UN’s values and ethical standards

Promotes the vision, mission, and strategic goals of UNDP

Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability, treats all people fairly without favoritism

Functional Competencies:

Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example

Actively works towards continuing personal learning and development in one or more practice Areas, acts on learning plan and applies newly acquired skills

Builds strong relationship with states, counties, focuses on impact and result for the PR and responds positively to feedback

Consistently approaches work with energy and a positive, constructive attitude

Demonstrates strong oral and written communication skills

Excellent interpersonal skills and demonstrated ability to interact professionally with different personalities

Ability to handle multiple tasks simultaneously, set priorities, and work independently.


Good interpersonal skills; ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity

Demonstrated ability to develop and maintain effective work relationships with counterparts

Required Skills and Experience


Diploma in Medical Laboratory Sciences and having recognized certificate in nursing.

Being registered in Laboratory Technicians Council is mandatory


At least 5 years of experience in warehouse management operations including logistics systems, supply chain management system, and logistics management information system.

Experience in providing assistance in similar capacity in South Sudan context is an added advantage.

Demonstrated ability to write sound reports

Computer skills including spreadsheet, database, etc are an advantage.

Ability and willingness to travel extensively in South Sudan.

Language Requirements:

Excellent command of written and spoken English.


Application Procedure :

Kindly note that this vacancy announcement is for qualified South Sudanese nationals only

To start the application process, applicants are required to register at by creating a personal profile and completing UNDP Personal History Form. Please note that UNDP only accepts degrees from accredited educational institutions. Only applications received through will be considered and applications received after closing date will not be considered. Due to the large number of applications received for UNDP South Sudan vacancies, only applicants short-listed for written test and interview will be contacted.

General Information

UNDP is committed to gender equality in its mandate and its staffs and encourages applications from qualified female candidates and persons with disabilities.

UNDP is a United Nations organization whose staff are expected to uphold the highest standards of integrity, neutrality and impartiality. This includes respect for and commitment to human rights, diversity, and non-violent means of dealing with all kinds of conflict. UNDP staff are expected to uphold these values at all times, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for UNDP jobs.

UNDP has zero tolerance of sexual abuse, abuse of authority and exploitation.

The United Nations does not charge fees at any stage of the recruitment process (application, testing, interviewing, etc). The United Nations does not concern itself with information related to bank accounts.




Lab Supply Chain Mgt Associate

Job ID


Practice Area - Job Family

HIV and Health

Vacancy End Date

(Midnight New York, USA)


Time Left

11d 19h 9m

Duty Station

Juba, South Sudan

Education & Work Experience

C-HS Graduate or Equivalent - 5 year(s) experience







Vacancy Type

Service Contract (SC)

Posting Type

Common System



Contract Duration

12 Months