Travel Assistant, Bujumbura, Burundi

Organization: Unicef

Country: Burundi

City: Bujumbura, Burundi

Office: UNICEF Burundi

Closing date: Thursday, 5 November 2020

Travel Assistant, (FT/GS-4), Bujumbura, Burundi BCO #15943

Job no: 535451

Position type: Fixed Term Appointment

Location: Burundi Division/Equivalent: Nairobi Regn’l(ESARO)

School/Unit: Burundi

Department/Office: Bujumbura, Burundi

Categories: Finance and Administration, G-4

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

Under general supervision of the Administrative Officer, and in support of a large operation, prepares and processes documentation for travel of UNICEF staff members and dependents, consultants and participants to meetings

How can you make a difference?

Receives and reviews all local and international travel requests from staff members to ensure appropriate authorization, confirms entitlements for duty travel, home leave, and education grant, medical evacuation, repatriation etc. Forwards travel requests with supporting documents to the administrative officer for approval.

Obtains quotations from approved travel agents, airlines for international travels, prepares analysis of the most economical and direct route for approval by administrative officer. Supervises indirectly activities concerned with the travel services contractor. This ensures consistency in rates and fares utilized by the office, and constant monitoring and quality control of service received in comparison with other industry competitors

Collect air travel data from agencies for the purpose of environmental reporting.

Ensures that only invoices that are supported by travel authorizations are certified for payments and undertakes quarterly reconciliations between the invoices from the Travel services contractor and UNICEF payments.

Tags logistics quality control reconciliation south africa

Briefs staff on travel and general administrative matters. Actively participates in discussions on new or revised procedures, workflows or practices, interprets and assesses the impact of changes, and makes recommendations to the administrative officer for follow-up actions.

Provides oversight for timely approval of TAs by budget owners and certification and closure of TAs by staff within the provided deadlines.

Prepares correspondence, note verbales, special reports, country Management team reports, evaluations and justifications, as required, or specialized tasks that maybe of a confidential nature, especially when it pertains to staff entitlements.

To qualify as an advocate for every child you will haveÂ...

Completion of secondary school supplemented by a training in travel (IATA certification would be preferred) and/or logistics.

Minimum of four years relevant experience in travel-related work, such as an airline or travel agency. Knowledge of United Nations travel rules and practices, and of standard tools and references of the travel industry is an asset.

Fluency in French and a good knowledge of English are required

For every Child, you demonstrate¦

UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

The competencies required for this post are: View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

Remarks:

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Advertised: Oct 23 2020 South Africa Standard Time Application close: Nov 05 2020 South Africa Standard Time