Operations Specialist, Lusaka, Zambia

Organization: Food and Agriculture Organization of the United Nations (FAO)

Country: Zambia

City: Lusaka, Zambia

Office: FAO Lusaka, Zambia

Closing date: Tuesday, 3 November 2020



Job Posting: 20/Oct/2020

Closure Date: 03/Nov/2020, 10:59:00 PM

Organizational Unit : FRZAM

Job Type: Non-staff opportunities

Type of Requisition : Consultant / PSA (Personal Services Agreement)

Grade Level : N/A

Primary Location: Zambia-Lusaka

Duration : Minimum 11 months with possibility of extension

Post Number : N/A

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

FAO is committed to achieving workforce diversity in terms of gender and nationality

People with disabilities are equally encouraged to apply

All applications will be treated with the strictest confidentiality

The incumbent may be re-assigned to different activities and/or duty stations depending on the evolving needs of the Organization

Organizational Setting

The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.

Under the 11th European Development Fund (EDF), FAO in Zambia will be partnering with the European Union, the Ministry of Agriculture and the Maize and Wheat Improvement Centre (CIMMYT) to implement a 4.5-year program on Sustainable Intensification of Smallholder Farming Systems in Zambia (SIFAZ). The project will focus on building demonstrable synergies between research and promotion of appropriate sustainable agriculture intensification practices. At the same time, it provides an opportunity to further advance FAO technical coordination with CGIARS.

Reporting Lines

The Operations Specialist works under the overall guidance of the FAO Representative in Zambia and directly reports to the Chief Technical Advisor (CTA). The incumbent will work in close collaboration with implementing partners from Ministry of Agriculture (MoA), NGOs and relevant FAO technical units in headquarters, at regional level (RAF) and sub-regional level (Sub regional Office for Southern Africa (SFS) and in close collaboration with Administrative and technical units in FAO Zambia.

Technical Focus

The incumbent will coordinate operational support to implementation to the European Union Funded Sustainable Intensification of Smallholder Farming Systems in Zambia (SIFAZ) project implemented by FAO Zambia.

Tasks and responsibilities

Provision of operational services to implementation of the SIFAZ program

Act as focal point for all project operational matters, organize and handle day-to-day operational activities of the SIFAZ programme at country level and take action, in consultation with the supervisors, on problems which arise during the execution period;
Ensure the timely provision of project inputs (personnel, technical support services, sub-contracts, training, equipment and supplies) directly by the Organization or, when appropriate, through contractors, and by liaising with other support units at national, regional and Headquarters level;
Participate in the preparation of project work plans, monitor progress and, where necessary, identify corrective measures to overcome operational constraints;
Review and monitor project budget and prepare requests and revisions as required; maintain and alert about budget expenditures and resources; review project’s transaction listings with a view to identifying errors in accounting against budget lines;
Ensure the complete and quality of data and documentation in the FAO corporate systems (GRMS, FPMIS, etc) for the SIFAZ program

Participate in the reviews and monitor project budget, expenditure reports and facilitate processing of operational requests (financial, procurement, administrative) from Operational Partners under the program

Participate in the preparation of periodic financial and narrative reports and brief for internal use and for submission to resource partners. This include contributions to formulation of project proposals according to FAO’s procedures and prepare project documents for technical clearance and final approval

Perform any other related duties, as required.


Minimum Requirements

Advanced university degree in public or business administration, finance, accounting, economics, social sciences or other fields related to the FAO mandate;
At least Five years of relevant experience in project management/operations and support;
Tags cgiar continuous improvement farming systems fisheries food security knowledge sharing natural resources operational activities procurement project management social sciences southern africa support services sustainable agriculture transparency wheat

Working knowledge of English and limited knowledge of one of the other official languages of the Organization (French, Spanish, Arabic, Chinese or Russian). In the case of PSA.SBS the requirement is the Working knowledge of only one official language.

FAO Core Competencies

Results Focus



Building Effective Relationships

Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

Extent and relevance of experience in supporting, advising and guiding the implementation of complex, multi-stakeholder projects;
Ability to develop plans for the implementation and coordination of project operations in developing countries, in partnership with UN agencies, NGOs and other concerned actors;
Extent and relevance of experience in programme/project formulation, analysis, planning and implementation

Understanding of FAO policies and programmes is considered a strong asset;
Extent of experience in formulation, implementation and monitoring of projects;
Familiarity with UN administrative, operational and financial procedures is an asset.

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency


FAO does not charge any fee at any stage of the recruitment process (application, interview, processing)

Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list If you are in possession of language certificate/s from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT), please attach the certificate/s when submitting the application.

For more information, visit the FAO employment website


To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Incomplete applications will not be considered. Only applications received through the recruitment portal will be considered.

We encourage applicants to submit the application well before the deadline

If you need help please contact: Careers@fao.org