UN Women: Human Resources Specialist, New York, United States

Organization: UNDP - United Nations Development Programme

Country: United States

City: New York, USA

Office: UNDP New York, USA

Grade: P-3

Closing date: Tuesday, 10 November 2020

UN Women: Human Resources Specialist

Advertised on behalf of : Location : New York, UNITED STATES OF AMERICA

Application Deadline : 10-Nov-20 (Midnight New York, USA)

Type of Contract : TA International

Post Level : P-3

Languages Required : English

Expected Duration of Assignment : 6 months (with possibility of extension)

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

(NOTE: UN Women may explore a Loan Agreement for applicants from the UN Common System holding a Fixed-Term or Permanent Appointment, subject to a favourable outcome of the selection process and agreement of the releasing organization.)

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Human Resource Section is responsible for the timely, accurate, equitable, effective and efficient delivery of all human resources management services, i.e. strategic staff planning, recruitment, staff administration, organizational and design and learning/career development, for the continuous development and improvement in human resource operations, policies, and methods to align with UN Women evolving business needs and for providing advisory support to the Executive Director in the formulation and implementation of UN Women’s overall mission, strategy and plans of actions.

Under the supervision of the HR Director and in close collaboration with relevant functional leads, the HR Specialist provides technical and coordination support on HR policy development and coordinate the implementation of HR strategies, policies, procedures and Standard Operating Procedures, participates in inter-agency meetings and provides operational support, backstops HR Business Partners as necessary, particularly in the area of recruitment.

Duties and Responsibilities

Provide technical and coordination support on HR policy development and coordinate the implementation of HR strategies, policies, procedures and Standard Operating Procedures (SOPs) to ensure they are in line with UN Women’s goal and objectives and UN Rules and Regulations:

Review and develop new human resources policies, practices and procedures to meet the evolving needs of the Organization, in close collaboration with Legal, the HR Director and the HR Team;
Monitor human resources policies, practices and procedures, and ensure their validity in collaboration with HR Team;
Consult with UN Women management, staff representatives and relevant stakeholders through appropriate channels through the development of human resources policies based on established mechanisms;
Develop communication strategies to promote awareness, understanding and support for the HR Regulatory framework across the organization;
Provide interpretation and guidance on UN Women policies and practices, UN Staff Regulations and Rules, as well as exceptions and precedents to senior managers, HR Business Partners, Regional/ Country offices and global community of HR practitioners;
Promote consistent application of HR policies throughout the organization;
Maintain HR document in the Policy, Procedure and Guidance Framework.

Participate in inter-agency fora and working groups on Human Resources:

Participate in various inter-agency working groups and task forces relating to HR policy development, coordination and harmonization as needed;
Participate in network of HR professionals to exchange ideas and best practices; keep abreast of innovations in HR policy formulation;
Provide technical support to the Human Resources Director in matters relating to HR policy;
Coordinate preparation of HR-related background documents, talking points, reports and other material for HR Director and senior management.

Provide effective backstopping to HR Business Partners, particularly on Recruitment and Staffing:

In coordination with the global thematic Recruitment Lead, facilitate timely, transparent and competitive recruitment and selection processes for staff positions, including review of the job descriptions, initial screening of applications, facilitation of the interview panels, assessment of the candidates and submission of the results of the selection process for the approval by the relevant approving authorities in accordance with the UN Women policies and procedures;
Pro-actively work with the management of the designated offices to reduce the time-to-recruit KPI (target of 12 weeks from ad to offer);
Provide current and prospective non-staff personnel, with timely guidance on recruitment and contracting policies, general conditions of service and business orientation;
Backstop Human Resources Business Partner(s), as needed.

Provide coordination and technical support in HR operations:

Gather information on, coordinate with colleagues on and provide input to responses for JIU and audit/oversight activities and other reports as required;
Provide inputs to HR reports including general statistics for Member States, Executive Board, Executive Director, donors and other stakeholders based on global HR data as necessary;
Ensure reports provide accurate data and information before being disseminated to different stakeholders;
Compile, analyze and report on data in relation to workforce and other HR related reporting;
Coordinate preparation of HR-related background documents, talking points, reports and other material for HR Director and senior management.

Perform any other duties as assigned by supervisor.

Key Performance Indicators:

Quality and number of HR policies, procedures and guidance revised;
Quality of information documents, adjusted to relevant audience;
Regular interaction and establishment of joint policy formulation with other UN entities;
Timely and quality provision of HR policy advise to HRBPs, Manager and Staff;
Timely and accurate coordination of special HR projects to ensure they are on time, on scope, on budget, in line with HR’s annual workplan;
Timely implementation of HR administrative and substantive technical support, in close coordination with other HR Business Partners and other HR teams.

Competencies

Core Values:

Integrity;
Tags change management empowerment of women human resource management human resources human resources management human rights management services organizational development peace and security public administration senior manager social sciences task forces un reform women and girls

Professionalism;
Respect for Diversity.

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues;
Accountability;
Creative Problem Solving;
Effective Communication;
Inclusive Collaboration;
Stakeholder Engagement;
Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework: https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-values-and-competencies-framework-en.pdf?la=en&vs=637

Functional Competencies:

Strong general HR knowledge and expertise with a focus on policy development;
Experience in recruitment and selection, knowledge of modern concepts and approaches in the field of HR Business Partnering;
Strong interpersonal skills;
Strong written and spoken communication skills;
Ability to write and present ideas, concepts and policy positions;
Ability to handle confidential and sensitive information;
Ability to build and nurture relationships;
Strong problem solving and analytical skills;
Possesses a high degree of sensitivity and change management abilities to intercultural personnel and organizational dynamics

Ability to plan, organize, and prioritize multiple and simultaneous Human Resources related projects and programs in a changing environment;
Strong understanding of UN Staff Regulations and Rules and human resources policies and procedures is an asset.

Required Skills and Experience

Education:

Master’s degree or equivalent in Human Resources, Business Administration, Psychology, Organizational Development, Public Administration or other relevant social sciences; a first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Experience:

Minimum of 5 years of progressively responsible experience in human resource management or related area;
Experience in policy development in the area of Human Resources is required;
Experience in recruitment and selection is required;
Minimum 2 years work experience internationally;
Field experience is an asset;
Experience as a HR Business Partner is an advantage.

Languages:

Fluency in English is required;
Knowledge of another UN official working language is an asset (e.g. French).

Application: All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-p11-personal-history-form.doc?la=en&vs=558. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Note: In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women’s empowerment.

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