International Consultant : Donor Relations Officer/Government Partnerships Officer - CST II, Addis Ababa, Ethiopia

Organization: United Nations World Food Programme (WFP)

Country: Ethiopia

City: Addis Ababa, Ethiopia

Office: WFP Addis Ababa

Closing date: Monday, 16 November 2020

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

Assisting 91.4 million people in around 83 countries each year, the World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies, and working with communities to improve nutrition and build resilience. On any given day, WFP has 5,000 trucks, 20 ships, and 92 planes on the move, delivering food and other assistance to those in most need. Every year, we distribute more than 15 billion rations at an estimated average cost per ration of US$ 0.31. These numbers lie at the roots of WFP’s unparalleled reputation as an emergency responder, one that gets the job done quickly at scale in the most difficult environments. WFP’s efforts focus on emergency assistance, relief and rehabilitation, development aid, and special operations.

WFP Ethiopia is working with the government and other humanitarian partners to strengthen the resilience of Ethiopia’s most vulnerable population and to chart a more prosperous and sustainable future for the next generation. The Country Office also supports programmes that use food assistance to empower women, transform areas affected by climate change and keep children in school. It aims to contribute to Ethiopia’s five-year development agenda, the Growth and Transformation Plan (GTP), through which the Government combats food insecurity.

ORGANIZATIONAL CONTEXT

This job is found in Country Offices (COs). Job holders reports to the Country Director. Job holders typically operate across an assigned area. They work independently, using technical knowledge and experience to analyze data, provide advice, and identify opportunities to increase fundraising and make process improvements.

JOB PURPOSE

WFP Ethiopia Country Office is seeking to recruit a Donor Relations Officer/Government Partnerships Officer to be based in Addis Ababa, working within the Communication Unit, the Donor Relations Officer will contribute to the development of new and existing relations with government partners in order to advocate the work of WFP and raise and mobilize resources to support WFP programmes. He/she will lead on the coordination and consolidation of project proposals and donor reporting, ensuring alignment with donor priorities and guidelines.

KEY ACCOUNTABILITIES (not all-inclusive)

Pursuing opportunities for donor engagement, strengthening partnerships, sustaining support and fundraising opportunities.

Lead negotiations for contributions and partnership agreements, in line with internal policies and external regulations, in order to reach advantageous outcomes, such as more flexibility and predictability.

Contribute to the development of external engagement strategies with the Head of Unit;
Contribute to the management of a portfolio of partnerships, soliciting contributions, providing donor stewardship, and analysing results, in order to maximise resources raised.

Provide support to technical units in the Country Office, Regional Bureau and/or Headquarters as required, in order to assist them to effectively mobilise donor resources and to ensure the donor conditions are met and adhered to at different programming levels.

Prepare briefs on resourcing outlook for: Country Strategic Plan (CSP) and Country Budget Portfolio (CBP); Country/Regional/Division Directors; the Strategic Programme Review Process (s-PRP) and the Electronic Programme Review Process (e-PRP); supply chain meetings; and operate as a resourcing focal point in order to ensure that concerns are adequately considered.

Contribute to the development of a donor landscape tool to keep management abreast of main donor priorities.

Collate and analyse data for the preparation of accurate and timely reporting on donors and programmes, to enable informed decision-making and action planning by senior stakeholders.

Proactively contribute to ideas and highlight fundraising opportunities to senior managers for new strategies to maintain and increase funding from new and traditional donors.

Prepare and provide regular information to educate new and potential donors on the strategy, design, relevance and impact of WFP programmes, and to advocate the work of WFP.

Represent WFP at relevant international meetings in such a way that advances the government partnerships strategy and objectives and builds support for WFP activities.

Prepare and provide inputs for briefing documents for senior level management meetings with donors.

Maintain effective relationships with representatives of government donors through appropriate channels, and coordinate donor meetings, attending where required.

Coordinate work with other government partnership officers to ensure the flow of information and other WFP units to align activities and ensure donor visibility and that donor conditions are met.

Ensure that donor visits are strategic, well-timed and smoothly executed and keep calendar of reports due to donors.

Coordinate and consolidate the design process of full proposals and concept papers for the Head of Unit’s review. This requires providing clear instructions to other units on donor requirements and ensuring that donor priorities are reflected in proposals.

Ensure tracking of all proposals developed, awarded, and grants implemented and closed-out.

Perform other related duties as required.

KNOWLEDEGE, SKILLS AND ABILITIES

Ability to translate political positions and agreements into meaningful operational outcomes

Experience in external engagement with donors, and must have clear understanding of working with WFP partners (USAID, DFID, UNHCR, Government etc)

Sound understanding of international humanitarian and development concepts, principles with a broad knowledge of best practices, techniques and processes

Excellent communication and negotiation skills with strong drafting & report writing skills

Resource Mobilization and Project Reporting Systems skills

Demonstrates openness and transparency

Excellent time management and prioritization

STANDARD MINIMUM QUALIFICATIONS

Education: Advanced University degree in International Relations, International Development, Social & Political Sciences, Development Economics, Poverty Reduction or any other related field or a First University degree with over 10 years of related experience.

Experience: At least six years of postgraduate progressive professional experience in a relevant field of work, with a background in international humanitarian and development work; Proven three years experience in the development of effective donor relations arrangements, preferably at the international level.

Language: Fluency in oral and written English with an intermediate knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) or Portuguese (one of WFP’s working languages).

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

Has led the implementation of resource mobilisation work plans within area of expertise

Has managed small teams of more junior staff with related areas of expertise

Has conducted negotiations for contributions and partnership agreements in line with internal established policies and procedures and external regulations

Has developed productive relationships with representatives of donors and host governments

Has provided resourcing analysis and prepared accurate and timely briefs as well as reporting to donors

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

Understand and communicate the Strategic Objectives: Utilizes understanding of WFP’s Strategic Objectives to communicate linkages to team objectives and work.

Be a force for positive change: Proactively identifies and develops new methods or improvements for self and immediate team to address work challenges within own work area.

Make the mission inspiring to our team: Identifies opportunities to further align individual contributions with WFP’s mission of making an impact on local communities.

Make our mission visible in everyday actions: Helps colleagues to see the link between their individual tasks and the contributions of their unit’s goals to the broader context of WFP’s mission.

People

Look for ways to strengthen people’s skills: Is able to identify, support and encourage focused on-the-job learning opportunities to address gaps between current skillsets and needed future skillsets for WFP.

Create an inclusive culture: Recognizes the contributions of teammates, and encourages contributions from culturally different team mates to recognise the value of diversity above and beyond just including it in programming for beneficiaries.

Be a coach & provide constructive feedback: Provides and solicits ongoing constructive feedback on strengths and development opportunities to help develop individual skills, whilst also helping others identify areas for improvement.

Create an ‚I will‘/‘We will‘ spirit: Sets clear targets for self and others to focus team efforts in ambiguous situations (e.g., unprecedented issues and/or scenarios).

Performance

Encourage innovation & creative solutions: Thinks beyond team’s conventional approaches to formulate creative methods for delivering food aid and assistance to beneficiaries.

Focus on getting results: Maintains focus on achieving individual results in the face of obstacles such as volatile or fragile environments and/or organizational roadblocks.

Make commitments and make good on commitments: Takes personal accountability for upholding and delivering upon team’s commitments and provides assurance to stakeholders.

Be Decisive: Demonstrates ability to adjust to team’s plans and priorities to optimize outcomes in light of evolving directives, while also responding quickly in high-pressure environments, such as in emergency settings.

Partnership

Connect and share across WFP units: Demonstrates an understanding of when and how to tactfully engage other units in conversations on impact, timing, or planning.

Build strong external partnerships: Networks regularly with key external partners using formal and informal opportunities to understand each partner’s unique value proposition, and to build and strengthen relationships.

Be politically agile & adaptable: Demonstrates ability to adapt engagement approach in the context of evolving partner circumstances and expectations.

Be clear about the value WFP brings to partnerships: Demonstrates ability to articulate to internal and external audiences the value that individual contributions and immediate teams bring to partnerships.

FUNCTIONAL CAPABILITIES

Capability Name

Description of the behaviour expected for the proficiency level

Relationship Management

Demonstrates ability to formulate and maintain strong relationships and develop networks with appropriate stakeholders. Leads in implementing identified strategy to raise the profile of WFP, build relationships and further organisational aims.

Communication Expertise

Facilitates and contributes to open verbal or written communication with stakeholders as required (i.e. through preparation of targeted written or visual communications materials, presentations, and official documentation) to convey tailored messages. Engages in mutually informative discussion with partners and influencers.

Information Analytics, Reporting & Management

Demonstrates ability to conceptualise impactful means for reporting outcomes of multilateral/interagency dialogues to facilitate decision-making. Utilises partnership information and analysis to form insights which support fact based discussion for enhanced partner relationships, proactively identifying opportunities for improvement. Maintains, manages and analyses information in appropriate WFP systems.

Resource Mobilisation

Demonstrates the ability to design and manage the full resource mobilisation lifecycle, including negotiating with partners and key stakeholders, providing resourcing advice and briefs to senior managers, leading medium/large teams and strategically allocating material and other appropriate resources.

Business Process Support & Technical Guidance

Provides advanced technical support to other business areas. Troubleshoots complex system issues and contributes to the design and implementation of system changes. Provides input into the training and support strategy for technical systems users. Demonstrates managerial skills in leading medium/large teams in the delivery of support and technical guidance.

DEADLINE FOR APPLICATIONS

16 November 2020

Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.