Digital Preservation Assistant (NE), Vienna, Austria

Organization: International Atomic Energy Agency (IAEA)

Country: Austria

City: Vienna, Austria

Office: IAEA Vienna, Austria

Grade: G-4

Closing date: Sunday, 29 November 2020

Digital Preservation Assistant (NE)(G4)

( 2020/0494 (127773) )

Organization: NEPIK-INIS Unit

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2020-11-01, 5:05:46 PM

Contract Type : Fixed Term


Probation Period : 1 Year

Organizational Setting

The Division of Energy Planning and Nuclear Information and Knowledge comprises the Planning and Economic Studies Section, Nuclear Knowledge Management Section and the Nuclear Information Section. The Division is responsible for strengthening capacities in energy and nuclear power planning, building capacities to manage nuclear knowledge and provide knowledge management services to interested member states, and to procure and provide printed and electronic information in the area of nuclear science and technology.

The Nuclear Information Section (NIS) consists of the IAEA Library Unit, the INIS Unit and the Systems Development and Support Group. It foster the exchange of scientific and technical information on the peaceful use of nuclear science and technology; increases awareness in Member States of the importance of maintaining efficient and effective systems for managing such information; provides information services and support to Member States and to the IAEA; and assists with capacity building and training.

Main Purpose

Reporting to the INIS Coordinator, the Digital Preservation Assistant digitizes non-conventional literature and provides related support to contribute to the efficient operation of related INIS metadata creation services.

Functions / Key Results Expected

Create metadata (such as author, title, abstract, etc..) for publications to be added to the INIS Collection, following accepted INIS standards for bibliographic description and record format.

Digitize nuclear related non-conventional literature (NCL), create or adapt metadata, and upload the documents to the INIS Repository according to INIS standards.

Perform optical character recognition (OCR), and optimize size and quality of full-text files in the INIS Collection.

Perform quality control, such as the quality of scans, maintain and update existing bibliographic metadata and full-texts of non-conventional literature (NCL) available in the INIS Collection.

Competencies and Expertise

Core Competencies


Planning and Organizing

Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.


Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.

Achieving Results

Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.


Actively contributes to achieving team results. Supports team decisions.

Functional Competencies


Analytical thinking

Gathers and analyses information, identifying critical relationships and patterns among data and proposes workable solutions.

Client orientation

Establishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction.


Able to remain calm in emotionally charged situations. Accepts constructive feedback in a positive manner and is able to cope with setbacks.

Asset Expertise

FunctionNameExpertise Description

General Services

Digital Long-Term Preservation

Experience with scanning and digitizing documents

Administrative Support

Document Management

Experience with information management, documentation processing, and bibliographic metadata

Qualifications, Experience and Language skills

Completed secondary education.

Minimum of four years of relevant experience, with at least one year doing descriptive cataloguing and digitization.

Work experience in digital preservation an asset.

Work experience in an international environment desirable.

Good oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.


The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 40992 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks‘ annual vacation, pension plan and health insurance

Appointment is subject to a satisfactory medical report. Recruitment will be on a LOCAL BASIS only. Outside applicants are required to supply to the IAEA or to authorize it to seek all information relevant to their suitability for employment by the IAEA. Testing may be part of the recruitment process.

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.