Section Head (SGTS-TVL), Vienna, Austria
Organization: International Atomic Energy Agency (IAEA)
City: Vienna, Austria
Office: IAEA Vienna, Austria
Closing date: Monday, 30 November 2020
Section Head (SGTS Verification Logistics)(P5)
( 2020/0496 (007388) )
Organization: SGTS-Verification Logistics Section
Primary Location: Austria-Vienna-Vienna-IAEA Headquarters
Job Posting: 2020-11-02, 5:46:18 PM
Contract Type : Fixed Term
Probation Period : 1 Year
The Department of Safeguards (SG) is the organizational hub for the implementation of IAEA safeguards. The IAEA implements nuclear verification activities for over 180 States in accordance with their safeguards agreements. The main objective of the Department is to maintain and further develop an effective and efficient verification system in order to draw independent, impartial and timely safeguards conclusions, thus providing credible assurances to the international community that States are in compliance with their safeguards obligations. Safeguards activities are undertaken within a dynamic and technically complex environment including advanced nuclear fuel cycle facilities and complemented by the political and cultural diversity of the countries.
The Department of Safeguards consists of six Divisions: three Operations Divisions for the implementation of verification activities around the world; three Technical Divisions (Division of Concepts and Planning, Division of Information Management, and Division of Technical and Scientific Services); and three Offices (the Office for Verification in Iran, the Office of Safeguards Analytical Services and the Office of Information and Communication Services).
The Division of Technical and Scientific Services (SGTS) is responsible for measurement systems applied in safeguards verification activities, containment and surveillance techniques and all verification logistics.
The Verification Logistics Section consists of the Safeguards Asset Management Team and the Equipment Handling and Storage Team. The Section provides the Department with support and services in connection with safeguards equipment. These services include asset management, receipt, shipment, warehousing, safety (including radiation protection and contamination monitoring), procurement and provision of equipment and supplies. Through the Equipment Service Desk, the Section acts as an interface between the Division and the other Divisions in the Department. The Section is also responsible for the acquisition and analysis of equipment performance data, and equipment usage statistics, and for providing relevant reports.
Reporting to the Director, the Section Head plans, guides, coordinates and supervises, in line with the strategic directions of the Division, the work necessary to timely and reliably provide equipment and related services to the Safeguards inspectors performing their field missions.
The Section Head is: (i) a leader and manager ensuring that the appropriate human, financial, equipment and time resources are made available for timely service delivery; and (ii) a planner, motivator and implementer of the Section’s programme of activities; and an advocate continuously improving business processes and quality of the services.
Functions / Key Results Expected
Plans the programmatic work of the Section, including the establishment of concrete objectives, milestones and performance indicators.
Organizes and directs the activities of the Section, including preparation of the annual work plan, preparation of budget and financial plans, conducting and reviewing performance evaluations.
Builds and maintains excellent services to the customers based on the structured and measurable service delivery approach.
Supervises the development and implementation of all business processes by ensuring they are defined, kept up to date, measured and continuously improved.
Leads the Section in a manner that promotes motivation and collaboration (internal and external), maintains a balanced workload distribution and ensures unbiased staff assessment.
Supervises and advises the implementation of Health and Safety measures, including Radiation Protection, ensuring they are in place and followed.
Oversees the Department’s fixed assets management system ensuring it is in compliance with the Agency’s rules and regulations, and applicable policies; and provides recommendations on how to strengthening the system. Assures the correctness and completeness of the fixed assets data in Agency-wide information systems and oversees that data quality meets the Department’s administrative and procedural requirements.
Implements the operational activities of the Section through training and recruitment, to ensure the Section maintains an appropriate balance of skills and resources to fulfil its functions.
Competencies and Expertise
Planning and Organizing
Sets clearly defined objectives for himself/herself and the team or Section. Identifies and organizes deployment of resources based on assessed needs, taking into account possible changing circumstances. Monitors team’s performance in meeting the assigned deadlines and milestones.
Encourages open communication and builds consensus. Uses tact and discretion in dealing with sensitive information, and keeps staff informed of decisions and directives as appropriate.
Sets realistic targets for himself/herself and for the team; ensures availability of resources and supports staff members in achieving results. Monitors progress and performance; evaluates achievements and integrates lessons learned.
Encourages teamwork, builds effective teams and resolves problems by creating a supportive and collaborative team spirit, remaining mindful of the need to collaborate with people outside the immediate area of responsibility.
Consults with and seeks advice at the appropriate managerial level when making complex decisions. Facilitates dialogue and development of best practice to support judgement/decision making, in full compliance with the Agency’s regulations and rules.
Identifies interests and goals common to the Agency’s partners and its stakeholders to foster partnership building. Promotes collaboration with partners, colleagues across teams and stakeholders.
Provides guidance and advice in his/her area of expertise on the application of scientific/professional methods, procedures and approaches.
Management and Programme Analysis
Analysis of Best Practices
Demonstrated expertise in organizing and improving business processes and in defining and measuring performance indicators in a service oriented organization.
Management and Programme Analysis
Expertise in strategic and operational planning, project management, budgeting, allocation of resources, procurement, asset management, property management, logistics, quality control and assurance, and health and radiation safety.
Management and Programme Analysis
Expertise in organizing and running logistical services with involving various safeguards (or similar) instrumentation.
Nuclear Fuel Cycle/Nuclear Facilities
Understanding of the nuclear fuel cycle.
Qualifications, Experience and Language skills
Advanced university degree in Business Administration, Engineering, Logistics or Applied Sciences.
A minimum of 10 years of accumulated experience demonstrating the required expertise. This can be overlapping, and should include: 5 years in strategic planning, operational planning, budgeting, and allocation of resources; 5 years in logistical services involving various safeguards (or similar) instrumentation; and 2 years leading a team responsible for a service delivery.
Demonstrated experience in procurement, asset management, property management, quality control and assurance, project management and health and radiation safety.
Demonstrated experience in organizing and improving business processes and in defining and measuring performance indicators in a service oriented organization.
Working knowledge and/or experience in both the nuclear field and safeguards activities is highly desirable.
Experience in an international environment is an asset.
Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $88162 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 44257*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks‘ annual vacation, home leave, pension plan and health insurance
Applications from qualified women and candidates from developing countries are encouraged
Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process