Human Resource Analyst - ROSTER, Multiple

Organization: UNOPS - United Nations Office for Project Services

Country: Senegal

City: Dakar, Senegal

Office: UNOPS Dakar

Closing date: Tuesday, 17 November 2020

Under the direct supervision of the HR Manager, the Human Resource Analyst delivers high-quality and consistent delivery of effective HR services (recruitment, contract and performance management of talent), ensuring full compliance with UN rules and regulations, UNOPS policies and procedures and internal Standard Operating Procedures (SOPs) in HR management. Under the guidance, the HR Analyst provides solutions to a wide spectrum of complex HR issues in a collaborative, client-oriented manner.

Functions / Key Results Expected

Support to policy development and implementation

Advisory Services

Talent Acquisition and Administration

Team Management

Knowledge Building and Knowledge Sharing

Support to policy development and implementation

Contribute to HR policy development and corporate HR initiatives by compiling and maintaining data on trends, risks and opportunities and sharing local HR best practices.

Provide technical or administrative services in support of HR initiatives for attainment of business objectives in line with the corporate HR strategy.

Generate strategic and operational workforce data for planning, including related statistical summaries and movements of UNOPS personnel within the relevant business unit/s.

Communicate HR policy changes and new HR initiatives to management and personnel, providing guidance as needed.

Advisory Services

Provide guidance on HR related systems and processes including but not limited to Recruitment, Contracts, Position Management, Benefits and Entitlements consistent with UNOPS rules and procedures.

Provide advice and answers to personnel on routine cases for HR services such as the performance appraisal process, learning & development activities, contracts, benefits, entitlements and remuneration and career development.

Assist to provide guidance as needed on sensitive matters including grievances, potential violations in code of conduct, harassment, abuse, workplace disputes, performance improvement plans, complex employee relations matters, etc.

Encourage line management responsibility for implementation of HR policies and effective team management, encouraging dialogue and two-way constructive feedback.

Collaborate with leadership to support institutional gender and diversity initiatives, providing education and advice on issues related to equity, compliance, inclusion, and diversity.

Talent Acquisition and Administration

Implement talent acquisition activities in line with UNOPS policies and processes covering Recruitment, Onboarding, Performance Management, Learning and Development, Change Management, Salary and Benefit administration, Contract Administration, Succession Planning and Out-processing.

Administer contracts, entitlements, loans, exchanges, and secondments. Inform and advise UNOPS personnel, consultants, partners and project personnel on their conditions of service and entitlements according to their contract modality, expediting actions to facilitate their efficient, timely, and client-focused onboarding.

Support recruitment processes ensuring best practices are used for effective and efficient talent acquisition in line with UNOPS policy. Utilize and maintain recruitment plans, tools and policy guidance to efficiently and effectively recruit and retain a diverse workforce to meet the needs of the business objectives. Maintain personnel rosters.

Provide technical inputs into, and organize straightforward components of, regional and national personnel realignment exercises, including job fairs, to ensure timely competency elaboration, sourcing, selection, placement of required talent and transitions as well as due process.

Identify key talent areas and provide elements of coherent, well-developed plans for obtaining, developing, and managing critical talent. Utilize recruitment plans, tools and policy guidance to efficiently and effectively recruit and retain a diverse workforce to meet the needs of the business objectives.

Liaise with UNOPS‘ HR related groups on personnel administration matters.

Guide business units in engagement and work enrichment initiatives and development of annual training plans.

Team Management

Support efficient planning and management of the HR unit, including drafting annual recruitment plans, implementing designated projects in line with the corporate HR strategy, overseeing personnel file systems as well as provision of related statistical summaries and tracking movements of UNOPS personnel within relevant business unit/s.

May supervise other personnel members in the provision of HR client services by assigning work, facilitating work planning, managing performance, motivating, developing and coaching team members to deliver high quality results and services.

Knowledge building and knowledge sharing

Organize, facilitate and/or deliver training and learning initiatives for personnel and other personnel on HR-related topics.

Provide sound contributions to knowledge networks and communities of practice by synthesizing of lessons learnt and dissemination of best practices in human resources.

Substantively contribute to the planning and development of the HR components of the office annual report.

Collect feedback, ideas, and internal knowledge about processes and best practices and put to use productively.

Impact of Results

The effective and successful achievement of results by the Human Resource Analyst directly impact on the efficient performance of key elements of HR systems and services of the relevant business unit. These affect aspects of client satisfaction as well as of the readiness and capabilities of the human capital of the unit, to effectively develop and implement the programmes and projects of UNOPS. This contributes to the credibility of the organization as an effective service provider in project services and management.

Advanced University degree/Master degree in Human Resources management, Business Administration, Social Sciences or related fields

First University degree/Bachelor degree in Human Resources management, Business Administration, Social Sciences or related fields combined with 2 years of relevant experience

Advanced University degree/Master degree in Human Resources management, Business Administration, Social Sciences or related fields OR

First University degree/Bachelor degree in Human Resources management, Business Administration, Social Sciences or related fields combined with 2 years of relevant experience OR

Secondary School Certificate with additional 6 years of relevant experience.

Advanced University degree/Master degree in Human Resources management, Business Administration, Social Sciences or related fields OR

First University degree/Bachelor degree in Human Resources management, Business Administration, Social Sciences or related fields combined with 2 years of relevant experience OR

Secondary School Certificate with additional 6 years of relevant experience.

Advanced University degree/Master degree in Human Resources management, Business Administration, Social Sciences or related fields OR

First University degree/Bachelor degree in Human Resources management, Business Administration, Social Sciences or related fields combined with 2 years of relevant experience OR

Secondary School Certificate with additional 6 years of relevant experience.

Minimum 2 years of experience in a HR generalist position in an international, public or corporate organization is required.

Skills in recruitment and selection is required.

Knowledge of UN/UNOPS rules and regulations is preferred.

Proficiency in the usage of computers and Google apps as well as web-based management systems is required.

Fluency in both English and French is required.

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type: Local Individual Contractor Agreement

Contract level: LICA-8

Contract duration:‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.‘

For more details about the ICA contractual modality, please follow this link:

https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Please note that this is a Local position; candidates selected to work in one of the countries covered by the Senegal UNOPS Multi-Country Office, the local salary grid will be applied to them.

Please note that the closing date is midnight Copenhagen time

Applications received after the closing date will not be considered.

Only those candidates that are short-listed for interviews will be notified.

Qualified female candidates are strongly encouraged to apply.

UNOPS seeks to reasonably accommodate candidates with special needs, upon request.

Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types

The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.

Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners‘ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce a strength that helps us better understand and address our partners‘ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

The purpose of the Senegal Multi Country Office is to provide efficient and effective support to partners within its jurisdiction in line with UNOPS corporate strategy. Operations in the multi country office are guided by UNOPS mission to expand the capacity of the United Nations system and its partners to implement peace building, humanitarian and development operations that matter for people in need.

Key partners of the Senegal Multi Country Office are the World Bank, the EU, the Islamic Development Bank, the Millennium Challenge Corporation, the Global Fund, and other UN agencies, such as UNHCR, and the Department: of Peacekeeping Operations (DPKO). Other potential partnerships in the areas of sustainable energy, youth employment, health and education are: the Swedish International Development Cooperation Agency, the Korea International Cooperation Agency and UNICEF.