Project Manager - ROSTER, Multiple

Organization: UNOPS - United Nations Office for Project Services

Country: Senegal

City: Dakar, Senegal

Office: UNOPS Dakar

Closing date: Tuesday, 17 November 2020

The Project Manager is responsible for the day-to-day operations of the project and provides services to the client. He/she is expected to meet and exceed the organization’s performance and delivery goals. The position reports to the Programme Manager at the Project management Unit and must have experience and be familiar with multi stakeholder environments and management. S/he would benefit from experience in the delivery of community infrastructure projects, including experience working with local communities, local contractors and being able to build and manage technical teams. The Project manager is responsible for all aspects of the project life cycle. S/he must be able to apply, independently, the below duties and responsibilities of the project success criteria:

Stakeholder Management:

Establish solid working relationship with the project board (Executive, Senior Users and Senior Suppliers), and key stakeholders.

Manage communications and ensure that all stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products.

Advise the client on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance).

Manage the information flows between the Project Board/OC Director and the project(s).

Delivery and Performance:

Develop and maintain project plans.

Implement approved project plans (including the establishment of milestones) within tolerances set by the project board.

Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into the project life cycle.

Manage the production of the required products, taking responsibility for overall progress and use of resources and initiating corrective action where necessary.

Liaise with any external suppliers or account managers.

Authorize Work Packages.

Advise the Project Board and OC Manager of any deviations from the plan.

Identify and manage risks so that maximum benefit to client and stakeholders is achieved.

Manage and review product quality and ensure products are accepted.

Monitor and evaluate performance of service providers.

Identify and report potential business opportunities for UNOPS to supervisor.

Identify and report threats to UNOPS internal business case to the supervisor.

Ensure that the Project observes Health, Safety, Social and Environmental aspects in the daily implementation.

Develop the Project’s gender action plan and ways to mainstream gender into the project.

Procedures:

Follow the Project Management Cycle Instructions and ensure that all organizational policy is complied with (Organizational Directives and Administrative Instructions).

Prepare/adapt the following plans for approval by the Project Board: I. Project Initiation Documentation; II. Stage/Exception Plans and relevant Product Descriptions.

Prepare the following reports:

i. Highlight Reports and other progress reports as required by UNOPS and the client

ii. End Stage Reports

iii. Operational Closure Checklist

iv. End Project Report

v. Handover Report

Maintain the following: i. Electronic Blue File; ii. Procurement, HR and Finance files as required by those practices as per OD12.

Ensure that all expenditures comply with UNOPS Financial Rules and Regulations (FRR) as well as the Client’s guidelines.

Manage budgets, cash flows and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.

Understand and manage UNOPS overheads, allocatable charges, and related corporate charges as they apply to the project.

Understand the unique structures of the UN and budget appropriately for personnel.

Manage and remain accountable for expenditures against the budget (based on accurate financial reports).

Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.

Knowledge Management:

Participate in the relevant Communities of Practice.

Actively interact with other PMs and the PM community to share case studies, lessons learned and best practice on the UNOPS Knowledge management System.

Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies.

Complete lessons learned as per reporting format.

Incorporate lessons learned from others as per planning format.

Personnel Management:

Lead and motivate the project management team.

Ensure that behavioural expectations of team members are established.

Ensure that performance reviews are conducted.

Identify outstanding staff and bring them to the attention of the OC Director.

Have a thorough understanding of UNOPS personnel contract modalities (including ICA and Staff).

Select, recruit and train team as required by project plans.

Perform the Team Manager role, unless appointed to another person(s).

Perform Project Support role, unless appointed to another person or corporate/programme function.

Ensure safety and security for all personnel and comply with UNDSS standards.

Implement the UNOPS Gender parity plan.

Core Values and Principles:

Understand and respect UNOPS sustainability principles

I. Look for ways to embed UNOPS sustainability principles in day to day project management

II. Seek opportunities to champion gender equality at workplace

III. Champion and communicate project’s sustainability aspects with key stakeholders

Understand and Respect National ownership and capacity

i. Understand the principles of the Paris Declaration on aid effectiveness and mainstream them into the project plans

ii. Seek opportunities to recruit qualified local staff

iii. Look for ways to build capacity of local counterparts

Partnerships and Coordination

i. Understand the UN Development Assistance Framework (UNDAF) and UNOPS, the project’s place in the UN system

ii. Strive to build strong partnerships and effective coordination among relevant project actors (e.g. United Nations, governments, and non-governmental organizations or other relevant partners

Accountability for results and the use of resources

i. The project management processes are designed to deliver maximum accountability, transparency and results. If a project or processes is not in line with this, it is the responsibility of the PM to raise the issue to a supervisor

Excellence

i. Contribute to innovation and the adaptation of best practice standards of sustainability and quality.

Monitoring and Progress Controls

Ensure that the project(s) produces the required products within the specified tolerance of time, cost, quality, scope, risk and benefits.

The Project Manager is also responsible for the project producing a result capable of achieving the benefits defined in the Business Case.

Contribute to the overall business targets and needs.

Masters Degree in Engineering, or construction or Project Management or other relevant discipline is required.

Bachelor’s degree in Engineering, or construction or Project Management or other relevant discipline with a combination of 2 additional years of relevant professional experience maybe accepted in lieu of a Masters degree.

Minimum 5 years work experience Engineering, or construction or Project Management or other relevant disciplines is required

Experience in monitoring and evaluation, reporting and coordination in either UN, International organizations, Public or Private sector organizations is desirable

Experience in road construction works is desirable

Experience in implementation of community public works is desirable

Experience in post- conflict or conflict situations is desirable

Working knowledge of the UN is desirable

Budget management skills at least 1 year is an added advantage

Skills in capacity building, Financial Rules and Regulations, knowledge management, multistage reporting, project design, project development,risk analysis are desirabl

Fluency in both and English is required.

PRINCE2® Foundation is an added advantage

PRINCE2® Practitioner is an added advantage

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization. (for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type: Local Individual Contract Agreement (LICA)

Contract level: LICA 10

Contract duration: Ongoing ICA - ‚Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.‘

For more details about the ICA contractual modality, please follow this link:

https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Please note that this is a Local position; candidates selected to work in one of the countries covered by the Senegal UNOPS Multi-Country Office, the local salary grid will be applied to them.

Please note that the closing date is midnight Copenhagen time

Applications received after the closing date will not be considered.

Only those candidates that are short-listed for interviews will be notified.

Qualified female candidates are strongly encouraged to apply.

UNOPS seeks to reasonably accommodate candidates with special needs, upon request.

Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types

The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.

Recruitment/internship in UNOPS is contingent on the results of such checks.

The purpose of the Senegal Multi Country Office is to provide efficient and effective support to partners within its jurisdiction in line with UNOPS corporate strategy. Operations in the multi country office are guided by UNOPS mission to expand the capacity of the United Nations system and its partners to implement peace building, humanitarian and development operations that matter for people in need.

Key partners of the Senegal Multi Country Office are the World Bank, the EU, the Islamic Development Bank, the Millennium Challenge Corporation, the Global Fund, and other UN agencies, such as UNHCR, and the Department: of Peacekeeping Operations (DPKO). Other potential partnerships in the areas of sustainable energy, youth employment, health and education are: the Swedish International Development Cooperation Agency, the Korea International Cooperation Agency and UNICEF.

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners‘ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce a strength that helps us better understand and address our partners‘ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.