Internship - Facility Management Engineer, Rome, Italy

Organization: United Nations World Food Programme (WFP)

Country: Italy

City: Rome, Italy

Office: WFP Rome

MSDI - Management Services Division, Infrastructure - Rome, Italy

The World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies, and working with communities to improve nutrition and build resilience. We are currently seeking to fill a Facilities/Building Engineer intern position in the WFP Headquarters, based in Rome, Italy.

Are you passionate about humanitarian and development work? And do you want to gain experience within a dynamic Facilities Management portfolio? An internship at the UN World Food Programme’s Headquarters will give you the opportunity to contribute to Sustainable Development Goal 2 and the fight against hunger in the world’s leading humanitarian organization fighting hunger worldwide.

Brief description of MSDI - Management Services Division:

Managing the maintenance of WFP’s Facilities is essential to providing employees with a safe and highly efficient working environment, at all times. Ensuring that ordinary and extraordinary maintenance is managed and carried out; regularly monitoring the environmental air quality and water; developing customized systems support; and leading innovative energy efficiency solutions are only some of the responsibilities within the Maintenance Engineering Team.

The Maintenance Engineering Team also provides technical expertise to field offices and projects for facilities management and electrical and mechanical issues.

Job Purpose:

To facilitate the smooth and efficient running of WFP’s global Headquarters, the Maintenance Engineering Team provides services and solutions to enable worldwide support.

General Information

Title of Post: Internship

Supervisor: Facility Management Engineer

Unit: MSDI - Facilities Management

Country: Italy

Duty Station: Rome

Duration of internship: 6-months

Expected Start Date:

Duties and responsibilities

Reporting to the Facility Management Engineer, the intern will be providing support in the management of maintenance and building services at WFP Headquarters.

Key duties will include:

Ensure that every action is properly recorded on the corporate tool for Facility Management (Archibus);
Check and close preventive and ordinary tickets on Archibus;
Analyze various sources of data related to maintenance activities;
Collect the data of HQ utilities consumption, maintenance actions, costs, etc., and include them in the yearly benchmark report;
Support the management of extraordinary actions, including the technical review of the price proposals, draft of Notices to Proceed and Final Inspections documents, and their recording;
Tags air quality building services energy efficiency facilities management facility management internship management services sustainable development

Keep track of extraordinary actions and related costs;
Coordinate access permissions to the premises and to restricted areas when needed for inspections and maintenance activities;
Provide support for the management of spare parts, carrying out periodical storage inspections and check of inventories;
Process and check utilities invoices for payment and keep track of expenses against consumptions;
Support the delivery of training on Facility Management related aspects;
Perform other minor tasks as required.

Qualifications and experience

Currently enrolled in, (with at least two years undergraduate studies completed), or recently graduated from (within the past six months) a relevant building or management Engineering degree, i.e. Electrical, Civil, Mechanical, Management Engineering.

University course attendance in the past 12-months

Required soft skills/WFP Competencies:

Proficiency in MS Office (Word, Excel, Power Point, Outlook), in particular Excel

Knowledge of Cad system would be an advantage

Working Languages

Working knowledge of English (proficiency/level C) is required. Working knowledge of a second UN language would be an asset.

Supervision (Level/Methods of Supervision)

Under the direct supervision of the Facility Management Engineer, the incumbent will be provided with close mentoring, guidance and technical supervision. Performance planning and reviews as well as learning and development discussions will be elemental part of the supervision. With the support of a comprehensive induction package and assignment of a buddy/mentor, the intern will rapidly become a productive member of the team.

Training components

Throughout their assignment WFP interns have access to an industry leading learning platform, weLearn. Depending on opportunities and availability of funds, he/she may participate in WFP workshops or seminars, as appropriate.

Learning Elements

At the end of the assignment, the Intern should have a strong and capable understanding of global facilities management efforts within WFP and in general within the UN context.

VA number: 129954

Closing Date: 25 November 2020 (23.59 pm Rome time)

Terms and Conditions:

Interns receive a monthly stipend from WFP up to the maximum amount of US$1000 per month depending on the duty station of assignment.

WFP is not responsible for living expenses, arrangements for accommodation, necessary visas and related costs.

WFP will reimburse travel ticket for candidates who are nationals of developing countries and are pursuing their studies in their home country.

WFP will recognize candidates‘ educational credentials from recognised institutions that have been certified by competent international or national authorities such as the United Nations Educational, Scientific and Cultural Organization (UNESCO) or Ministries of Education.

Candidates who bear any of the following relations to WFP staff members are not eligible to apply: sons, daughters, brothers or sisters.

Female applicants and qualified applicants from developing countries are especially encouraged to apply. WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.